Accounts Receivable Clerk

Midsouth Steel LLC.; Atlanta (GA); On-site; USD 42,000 - 60,000; Full time

Job summary

Midsouth Steel LLC is seeking an Accounts Receivables Clerk to support daily accounting operations. The role emphasizes accuracy, organization, and ability to multitask in a fast-paced environment.

The ideal candidate will handle AR aging, invoicing, WIP management, and lien release processes while maintaining customer files and assisting monthly closings. Vista Viewpoint experience is a plus.

Qualifications

• Solid understanding of basic accounting principles, fair credit practices and collection regulations.
• Proficiency with Excel and PDF documents.
• Experience with invoicing and lien releases is a plus.

Responsibilities

• Code, apply, and post daily cash receipts.
• Maintain and update customer files including changes of name or address.
• Assist with AR Aging reports and collections on invoices 60+ days.
• Generate monthly billing worksheets and create invoices per industry standards.
• Assist Compliance Manager with lien releases and lower tier lien releases.
• Reconcile accounts with Accounting Manager and assist month-end close.
• Support WIP reports and project managers with financials.
• Perform other duties as assigned.

Skills

Accounts Receivable

AIA Invoicing

Job Cost

GL Reconciliation

Release of Liens

Microsoft Excel

Collections

Communication

Multitasking

Attention to detail

Education

None

Tools

Vista Viewpoint

Job description

Midsouth Steel, an industry leader in steel fabrication and erection, is seeking a highly organized and detail-oriented Accounts Receivables Clerk to support our daily operations and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong foundation in general office administration and accounting practices. The ideal candidate will have excellent time management skills and a high level of organization.

Duties/Responsibilities

• Job/Contract setup into Vista Viewpoint (ERP).
• Change order review and entry as well as schedule of values into Vista Viewpoint.
• Code, apply, and post daily cash receipts.
• Maintain and update customer files, including name or address changes.
• Assist with creation of weekly AR Aging reports and contact contractors to request payment on all invoices aging at 60+ days.
• Assist with creation of bi-weekly AR Aging reports to distribute to Project Managers, to include notes with all collection efforts to date.
• Generate monthly billing worksheets to distribute to Project Managers.
• Create invoices according to industry standards; submit invoices to customers.
• Assist Compliance Manager with the review and preparation of lien releases for signature.
• Prepare and obtain lower tier lien releases, as required.
• Sort monthly WIP reports (PDF).
• Help manage monthly jobs to close process for all construction division sold jobs.
• Research and resolve account value discrepancies promptly with customers.
• Assist Accounting Manager in reconciling accounts each month in preparation for monthly GL close.
• Assist Accounting Manager in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports
• Performs other related duties as assigned.

Required Skills/Abilities

• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Vista Viewpoint experience is a plus but not required.
• AIA Invoicing
• Job Cost
• GL Reconciliation
• Release of Liens
• Proficient in PDF documents (editing, commenting, flattening, etc.)
• Proficient in Microsoft Excel
• Collections, to include familiarity with standard construction contract payment terms and processes.
• Ability to perform research to identify and resolve discrepancies.
• Excellent verbal and written communication skills.
• Ability to multi-task.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills, high degree of accuracy and attention to detail.