Accounts Receivable Clerk

Mid South Steel; Atlanta (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Midsouth Steel in Atlanta, GA, is seeking an organized Accounts Receivables Clerk to support daily accounting and project invoicing in a fast-paced environment.

You will manage Vista Viewpoint entries, aging reports, lien releases, cash receipts, and job cost reconciliations, while maintaining accurate customer files and collaborating with project managers.

Strong Excel skills and attention to detail are essential to succeed in this role.

Qualifications

• Solid accounting knowledge and understanding of credit and collection practices.
• Experience with Vista Viewpoint is a plus but not required.
• Familiarity with AIA invoicing and job cost concepts.
• Proficient in Excel and PDF document handling.
• Strong communication and organizational skills.

Responsibilities

• Setup jobs/contracts in Vista Viewpoint.
• Review change orders and schedule of values in Vista Viewpoint.
• Post daily cash receipts and maintain customer files.
• Prepare AR aging reports and contact contractors for overdue invoices.
• Generate monthly billing worksheets for project managers.
• Assist with lien releases and lower-tier lien documentation.
• Support monthly WIP close and project cost reconciliations.
• Perform other related duties as assigned.

Skills

Accounting principles

Collections

Communication skills

Multitasking

Attention to detail

Tools

Vista Viewpoint

Excel

PDF editing

Job description

Midsouth Steel, an industry leader in steel fabrication and erection, is seeking a highly organized and detail-oriented Accounts Receivables Clerk to support our daily operations and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong foundation in general office administration and accounting practices. The ideal candidate will have excellent time management skills and a high level of organization.

Duties/Responsibilities:

• Job/Contract setup into Vista Viewpoint (ERP).
• Change order review and entry as well as schedule of values into Vista Viewpoint.
• Code, apply, and post daily cash receipts.
• Maintain and update customer files, including name or address changes.
• Assist with creation of weekly AR Aging reports and contact contractors to request payment on all invoices aging at 60+ days.
• Assist with creation of bi-weekly AR Aging reports to distribute to Project Managers, to include notes with all collection efforts to date.
• Generate monthly billing worksheets to distribute to Project Managers.
• Create invoices according to industry standards; submit invoices to customers.
• Assist Compliance Manager with the review and preparation of lien releases for signature.
• Prepare and obtain lower tier lien releases, as required.
• Sort monthly WIP reports (PDF).
• Help manage monthly jobs to close process for all construction division sold jobs.
• Research and resolve account value discrepancies promptly with customers.
• Assist Accounting Manager in reconciling accounts each month in preparation for monthly GL close.
• Assist Accounting Manager in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports
• Performs other related duties as assigned.

Required Skills/Abilities:

• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Vista Viewpoint experience is a plus but not required.
• AIA Invoicing
• Job Cost
• GL Reconciliation
• Release of Liens
• Proficient in PDF documents (editing, commenting, flattening, etc.)
• Proficient in Microsoft Excel
• Collections, to include familiarity with standard construction contract payment terms and processes.
• Ability to perform research to identify and resolve discrepancies.
• Excellent verbal and written communication skills.
• Ability to multi-task.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills, high degree of accuracy and attention to detail.