Accounts Receivable Cash Application Specialist

MES Life Safety, LLC; Florida; On-site; USD 55,000 - 75,000; Full time

Job summary

MES Life Safety, LLC is seeking an Accounts Receivable Cash Application Specialist to ensure customer payments are identified, posted, and applied accurately across multiple MES entities and bank accounts. The role involves processing daily lockbox deposits, ACH payments, wire transfers, checks, and card settlements while researching missing remittance information and resolving exceptions.

The ideal candidate has 2–4 years of AR or cash application experience in a high-volume environment, strong

Qualifications

• 2-4 years of AR or cash application experience, preferably in a high-volume environment.
• Experience applying ACH, wire, check, lockbox, and electronic payments.
• Strong understanding of customer accounts, invoices, credit memos, deductions, short payments, and unapplied cash.
• Ability to process a high daily transaction volume accurately and efficiently without sacrificing quality.
• Strong research skills for identifying payments when remittance information is missing or incomplete.
• Comfortable contacting customers, collectors, Sales, and other internal teams to obtain remittance information and resolve discrepancies.
• Strong reconciliation skills, including comparing bank activity, remittance information, and ERP transactions.
• NetSuite experience strongly preferred; Celigo is a plus.
• Strong Excel skills, including filters, lookups, reconciliation, and working with large datasets.
• Demonstrated ability to manage priorities and complete daily cash posting within established deadlines.

Responsibilities

• Retrieve and review daily lockbox, ACH, wire, check and electronic-payment activity.
• Record customer receipts accurately and promptly in NetSuite.
• Apply payments to the correct customer accounts, invoices, credit memos and business entities.
• Follow customer remittance instructions and document all payment applications.
• Process payments involving multiple invoices, deductions, discounts, short payments and overpayments.
• Ensure cash is posted within established daily service level and month-end cutoff requirements.
• Verify that payment totals posted in NetSuite agree with bank and lockbox activity.
• Maintain accurate transaction dates, payment methods, reference numbers and supporting documentation.
• Collaborate with customers, collectors, and internal teams to resolve discrepancies.

Skills

AR experience

cash application

NetSuite experience

Excel skills

ERP systems

attention to detail

communication

prioritization

independent worker

Education

No degree specified

Tools

NetSuite

Celigo

Job description

Description

About Us

Established in 2001, MES is the nation's largest provider of PPE, fire apparatus, uniforms, and services to first responders. With over 25 locations, MES is the most trusted source of equipment and service for firefighters, law enforcement, and EMTs. Our dedicated team of over 300 sales representatives and certified service technicians allows us to bring unparalleled quality and service to our industry. MES supports its customers with innovative digital commerce solutions and a nationwide warehousing system with three strategically located hubs that carry thousands of products representing the best brands on the market.

MES offers a great work environment, professional development, challenging careers, and competitive compensation. MES is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

MES will only employ those legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a pre-employment screening.

Job Description:

MES is seeking an Accounts Receivable Cash Application Specialist to ensure customer payments are identified, posted and applied accurately and promptly.

This position is responsible for processing daily lockbox deposits, ACH payments, wire transfers, checks, credit-card settlements and other customer receipts across multiple MES entities and bank accounts. The specialist will research missing remittance information, resolve application exceptions, reconcile cash activity and reduce unapplied cash balances.

The successful candidate will have strong attention to detail, solid accounting skills and experience working in a high-volume, deadline-driven accounts receivable environment.

Core Duties and Responsibilities:

• 2-4 years of AR or cash application experience, preferably in a high-volume environment.
• Experience applying ACH, wire, check, lockbox, and electronic payments.
• Strong understanding of customer accounts, invoices, credit memos, deductions, short payments, and unapplied cash.
• Ability to process a high daily transaction volume accurately and efficiently without sacrificing quality.
• Strong research skills for identifying payments when remittance information is missing or incomplete.
• Comfortable contacting customers, collectors, Sales, and other internal teams to obtain remittance information and resolve discrepancies.
• Strong reconciliation skills, including comparing bank activity, remittance information, and ERP transactions.
• NetSuite experience strongly preferred; experience with automated cash application platforms such as Celigo is a plus.
• Strong Excel skills, including filters, lookups, reconciliation, and working with large datasets.
• Demonstrated ability to manage priorities and complete daily cash posting within established deadlines.
• Strong attention to detail and commitment to maintaining accurate customer balances.
• Takes ownership of exceptions rather than allowing unidentified or unapplied cash to remain unresolved.
• Dependable, responsive on Teams/email during working hours, and able to work independently with limited supervision.

Daily Cash Application

• Retrieve and review daily lockbox, ACH, wire, check and electronic-payment activity.
• Record customer receipts accurately and promptly in NetSuite.
• Apply payments to the correct customer accounts, invoices, credit memos and business entities.
• Follow customer remittance instructions and document all payment applications.
• Process payments involving multiple invoices, deductions, discounts, short payments and overpayments.
• Ensure cash is posted within established daily service level and month-end cutoff requirements.
• Verify that payment totals posted in NetSuite agree with bank and lockbox activity.
• Maintain accurate transaction dates, payment methods, reference numbers and supporting documentation.

Remittance Research and Exception Resolution

• Obtain missing remittance details from customers, collectors, bank records and electronic payment notifications.
• Research unidentified receipts and determine the correct customer account and invoice application.
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