Accounts Receivable Billing Specialist

columbiainternal; Wilsonville (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k plan

Paid vacation

Paid holidays

Possible bonuses

Job summary

Columbia Distributing is seeking an Accounts Receivable Specialist to ensure accurate billing, timely payment application, and proper account reconciliation. You will generate supplier invoices for depletions, promotions, samples, and billbacks, and apply electronic payments to customer accounts with precision.

Ideal candidates have at least two years in accounts receivable, strong Excel skills, and experience with accounting software.

Qualifications

• Bachelor's Degree preferred; High School diploma or GED required.
• Minimum two years accounts receivable experience.
• Strong Microsoft Excel experience and accounting software capabilities.

Responsibilities

• Prepare and generate supplier billing invoices for depletions, promotional items, samples, expense billbacks, and sales incentives.
• Ensure invoices are accurate, complete, and supported by backup documentation for timely payments.
• Assist with posting and accurate application of electronic payments to customer accounts within the AR system.
• Review and validate monthly billing reports for accuracy and completeness.
• Investigate and resolve billing discrepancies with internal departments as needed.
• Develop, document, and maintain SOPs for key billing and AR responsibilities.

Skills

Accounting principles

Data entry

Attention to detail

Communication skills

Education

Bachelor's degree preferred

High School diploma or GED required

Tools

Microsoft Excel

Accounting software

Job description

Summary

The Accounts Receivable Specialist plays a key role in supporting Columbia Distributing's financial operations by ensuring accurate and timely billing, payment application, and account reconciliation.

Primary Responsibilities

• Prepare and generate supplier billing invoices for depletions, promotional items, samples, expense billbacks, and sales incentives.
• Ensure invoices are accurate, complete, and supported by appropriate backup documentation required to ensure timely payments.
• Assist with the posting and accurate application of electronic payments to customer accounts within the Accounts Receivable (AR) system.
• Review and validate monthly billing reports to ensure accuracy and completeness.
• Investigate and resolve billing discrepancies through research and coordination with internal departments as needed.
• Maintain electronic filing systems for invoices, adjustments, and supplier correspondence in accordance with record retention requirements.
• Possess a continuous improvement mindset and participate in process improvement initiatives related to billing and accounts receivable functions.
• Develop, document, and maintain standard operating procedures (SOPs) for key billing and AR responsibilities.
• Communicate professionally and timely, both verbally and in writing, with customers, coworkers, and all levels of management.
• Develop and maintain positive, cooperative, and collaborative relationships with co-workers, managers, and others you encounter through your job.
• Always demonstrate behaviors consistent with the Company's Core Values.
• Complete all other tasks and projects assigned.

Key Competencies

• Strong understanding of accounting principles and related job duties.
• High level of accuracy and attention to detail.
• Strong data entry skills and ability to meet established deadlines.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and 10‑key by touch.
• Ability to work independently as well as collaboratively in a team environment.
• Strong written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.

People Management

None

Work Environment

This job operates indoors in an office setting.

Physical Demands

• Lift/carry 20 lbs.
• Sitting at a computer for prolonged periods of time
• Work indoors entire shift

Expected Hours of Work

This is a full-time position, Monday -- Friday.

Travel

None

Required Education and Experience

• Bachelor's Degree preferred, High School diploma or GED required.
• Minimum two (2) years accounts receivable experience
• Demonstrated strong Microsoft Excel experience and accounting software.

Preferred Education and Experience

• Bachelor's degree

Compensation

• Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
• Hired applicant may be eligible for [incentives/ bonuses/annual bonuses].

Classification: Non-Exempt

Reports to: AP/AR Manager