Accounts Receivable Associate

DeLallo; Mount Pleasant (Westmoreland County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k with company match

Paid time off

Paid holidays

Health insurance & ancillary benefits

Employee Assistance Program

Job summary

DeLallo is seeking an Accounts Receivable Associate to support the Accounting department in a 100% in-office role in Mount Pleasant, PA. The position involves invoicing, payment processing, account reconciliations, and handling customer inquiries on a daily basis.

The ideal candidate has 1–3 years AR or general accounting experience, strong Excel and Microsoft Office skills, and excellent communication and problem-solving abilities.

Qualifications

• High School Diploma or equivalent; Bachelor degree in Accounting is a plus.
• 1-3 years previous accounts receivable or general accounting experience is a plus (i.e., solid understanding of basic accounting principles and collection regulations)
• Demonstrate a high degree of customer service orientation and negotiation skills
• Proficiency in Microsoft Office applications: PowerPoint, Excel, Word; ability to operate accounting and spreadsheet programs
• Demonstrate strong analytical, problem solving, and decision-making skills
• Strong attention to detail with ability to multi-task and maintain confidentiality

Responsibilities

• Post customer payments by researching backup documentation.
• Generate and send out invoices.
• Process credit card payments and apply unallocated cash.
• Perform billing, collections and reporting activities.
• Reconcile accounts and monitor customer details for non-payments.
• Contact customers by phone, email, or mail to collect on accounts.
• Prepare credit memos for adjustments.
• Maintain AR files and necessary retention documents.
• Provide general receivables department support and administrative duties.

Skills

Accounts receivable

Microsoft Office

Excel

PowerPoint

Word

Customer service

Negotiation

Analytical

Education

High School Diploma or equivalent

Bachelor degree in Accounting

Tools

Excel

Job description

DeLallo is seeking candidates for an Accounts Receivable Associate position. This is a 100% in office role; Monday - Friday 8:00 am - 5:00 pm; no remote or hybrid offered. This position will provide support to our Accounting department, performing responsibilities such as invoicing, payment documentation, account reconciliations, and handling various internal and external customer inquiries and requests.DeliverablesPost customer payments by researching backup documentationGenerate and send out invoicesProcess credit card paymentsResearch and apply unallocated cashPerform billing and collection and reporting activitiesAccount reconciliationMonitor customer account details for non-payments, delayed payments, and payment discrepanciesCollect on accounts by sending invoice reminders and communication to customers via phone, email, fax, and mailVerify the validity of account discrepanciesConduct account research and analysisInteraction with customers to resolve outstanding issuesCollaborate with collections personnel to verify status of delinquent accountsProcess Credit Memos for any adjustments such as shortages, price discrepancies, uncollectible write-offs, returns, damaged item credits or deductionsGather supporting documentation and back-up for credits and deductionsUtilize computerized accounting software programs of Excel (VLOOKUP's/pivot tables, charts/graphs)Enter overages and shortage claims into systemIdentify and execute necessary process adjustmentsMaintain accounts receivable customer files and recordsOrganize and maintain retention filesCompile and sort documents and provide general administrative duties and back up support to receivables department; perform other accounting duties as requestedJob RequirementsHigh School Diploma or equivalent; Bachelor degree in Accounting is a plus1-3 years previous accounts receivable or general accounting experience is a plus (i.e., solid understanding of basic accounting principles and collection regulations)Demonstrate a high degree of customer service orientation and negotiation skillsHigh proficiency in Microsoft Office applications: PowerPoint, Excel, Word; demonstrate the ability to operate accounting and spreadsheet programsDemonstrate strong analytical, problem solving, and decision-making skillsDemonstrate high attention to detail with the ability to multi-task and follow-through, as well as confidentialityPossess a strong sense of urgency and ability to meet deadlines and work well under pressure in a fast-paced, ever-changing work environmentDemonstrate clear, easy to understand, and professional written and oral communication skillsProtect organization’s values by keeping information confidentialWillingness to update job knowledge by participating in educational opportunitiesWHY DELALLOYou’ll be working in a collaborative and innovative environment with an abundance of opportunities to learn and develop. Here, you will find a culture that encourages an entrepreneurial mindset that is focused on the future. You will work with an amazing team that helps and supports professional growth as well as works as a team to make sure the job gets done.COMPENSATIONCompetitive wagesBi-weekly pay401k with company matchTIME OFFPaid time off (can be cashed out in lieu of time off, if desired)Paid holidays off: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and ChristmasHEALTH INSURANCE & ANCILLARY BENEFITS (available after 14 days for full time employees)Medical, Prescription Drug, Dental and VisionHospital IndemnityTerm Life InsurancePre-tax spending accountsFree flu shots (all employees)LIFE EVENTSShort- term and Long-term disabilityAccidentEmployee Assistance Program (Counseling, Legal, Financial, Work/Life)CAREER OPPORTUNITIESCareer AdvancementOpportunities to transfer to other locations or departmentsTraining & DevelopmentIndividualized Leadership Training OpportunitiesIndividualized Intern DevelopmentTEAM MEMBER PERKSReferral ProgramOn-Line Purchase DiscountFounded in 1950, the George DeLallo Company is a family-owned manufacturer and distributor of specialty Italian and Mediterranean foods. As pioneers and leaders of the industry, we have expanded from our beginnings in Jeannette, PA, as a roadside Italian marketplace to multiple locations. Our corporate office and distribution center is in Mount Pleasant, PA, where we lead our national sales teams and operate our fleet to service customers. We operate three olive and antipasto production facilities in Mount Pleasant, Penn, PA, and Oroville, CA. In addition, we own and operate our very own olive orchard in Oroville, CA, as well as an industrial bakery in Bridgeville, PA.The tenured team at DeLallo is enthusiastic about the continued growth and innovation of our company. Because our owners participate in day-to-day operations, dedicated team members who exhibit a strong work ethic, teamwork and professionalism are recognized and can more rapidly further their careers. As our company continues to grow, so does our need to build a solid team who offers experience, education and specialization to key fields of operation and who can continue to drive innovation. DeLallo provides quality products and programs to create partnerships with customers, to build brand loyalty with consumers and to give employees a sense of pride in the products that they bring to the market—to delight their neighbors with innovative, authentic and wholesome foods.