Accounts Receivable Associate

Wcacredit; Beloit (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% Tuition reimbursement

Career growth opportunities

Benefits beginning Day One

401(k) with company match

Collaborative team environment

Support for mission-critical programs

Job summary

Fairbanks Morse Defense is seeking an Accounts Receivable Associate to processing customer invoices, apply payments, and manage collections. You will ensure accuracy, meet deadlines, and support audits while partnering with other departments to clarify terms and resolve disputes.

The role offers a clear path to growth within accounting and finance, with emphasis on accuracy, compliance, and teamwork in a defense-focused environment.

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 1–3 years of experience in accounts receivable or similar role, preferably in manufacturing.
• Knowledge of government payment systems (e.g., WAWF, IPP) is a plus.
• Strong analytical, problem-solving, negotiation, organizational, and technical skills.
• Attention to detail and ability to make sound decisions in a fast-paced environment.
• Proficiency with ERP systems and Microsoft Office applications.

Responsibilities

• Generate, verify, and distribute accurate customer invoices promptly.
• Process invoices through portals (IPP, WAWF, Taulia, Oracle, Exostar).
• Record and apply customer payments via checks, ACH, wire, and cards; process card transactions.

Skills

Analytical skills

Problem-solving

Negotiation

Organizational skills

Technical skills

Microsoft Office Suite

ERP knowledge

Multitasking

Communication skills

Education

High School Diploma or equivalent

Associate degree preferred

Tools

ERP software

Microsoft Excel

Job description

Launch Your Accounting Career with a Company That Invests in Your Future

Are you looking for an opportunity to build a long-term career in accounting and finance? Fairbanks Morse Defense is seeking an Accounts Receivable Associate to join our growing team. This is an excellent launching pad position for someone looking to gain valuable accounting experience while working for a company that supports the U.S. Navy, Coast Guard, Military Sealift Command, and other critical defense programs.

At Fairbanks Morse Defense, we believe in investing in our employees. We offer 100% tuition reimbursement, opportunities for professional growth and advancement, comprehensive benefits beginning on Day One, and the chance to develop your career alongside experienced finance professionals. Whether you’re looking to strengthen your accounting skills or grow into future opportunities within finance, this role provides the experience and exposure to help you get there.

Position Summary

The Accounts Receivable Associate is responsible for the timely and accurate processing of customer invoices and credit memos for goods and services. This role oversees invoice processing, payment application, and collections while ensuring compliance with company policies and internal controls. The successful candidate will help drive collections performance, maintain accurate financial records, meet critical deadlines, and support both internal and external financial audits.

Primary Duties and Responsibilities

Invoicing & Billing

• Generate, verify, and distribute accurate customer invoices in a timely manner.
• Process invoices through various customer portals, including but not limited to:
  o IPP
  o WAWF
  o Taulia
  o Oracle
  o Exostar

Payment Processing

• Record and apply customer payments received via checks, ACH, wire transfers, and credit cards.
• Process credit card transactions for Fairbanks Morse and affiliated business units.
• Collections
• Monitor Accounts Receivable aging reports.
• Follow up on overdue accounts via telephone and email.
• Manage and resolve past-due balances while maintaining strong customer relationships.

Account Reconciliation

• Investigate short payments and preliminary customer disputes.
• Apply write-offs when appropriate.
• Reconcile payments and credit memos against the general ledger.
• Cross-Functional Collaboration
• Partner with Service Administration, Parts, Logistics, and Sales teams to clarify payment terms and resolve customer disputes in a timely manner.
• Provide regular customer account status reports, Accounts Receivable aging reports, and DSO reporting.
• Ensure Accounts Receivable policies, procedures, and internal/external controls are consistently followed.
• Assist with month-end close activities.

Qualifications and Educational Requirements

• High School Diploma or equivalent required; Associate degree preferred.
• Minimum of 1 to 3 years of experience in a similar role, preferably within a manufacturing environment.
• Knowledge of government payment systems is a plus (WAWF, IPP, etc.).
• Must possess strong analytical, problem-solving, negotiation, organizational, and technical skills.
• Strong attention to detail and the ability to make sound, quality decisions.
• Ability to multitask in a fast-paced environment.
• Proficiency using an ERP software package.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Export Control Requirements

This position includes access or potential access to export-controlled data. Therefore, candidates must qualify as a U.S. Person, defined as a U.S. Citizen, U.S. Permanent Resident, or political asylee in compliance with the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

Acceptable proof of status includes:

• U.S. Passport
• Permanent Resident Card
• U.S. Birth Certificate
• Naturalization Certificate
• Maintenance, including renewal, of licensing authorization is a condition of employment. Government authorization may be considered as a suitable alternative on a case-by-case basis.

Why Fairbanks Morse Defense?

When you join Fairbanks Morse Defense, you’re not just taking a job—you’re building a career with a company dedicated to innovation, national security, and employee development.

We proudly offer:

• 100% Tuition Reimbursement to help you continue your education.
• Career Growth Opportunities across accounting, finance, and other business functions.
• Comprehensive Benefits Beginning on Day One.
• 401(k) with Company Match.
• A collaborative team environment where your contributions matter.
• The opportunity to support mission-critical programs that serve those who protect our nation.

This specification is intended to indicate the kinds of tasks and levels of work difficulty required for positions assigned this title and shall not be construed as declaring the specific duties and responsibilities of any particular position. It is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. The ability to competently perform all essential duties of the position, with or without reasonable accommodation, a demonstrated commitment to excellent customer service, and the ability to work productively as a member of a team are basic requirements of all positions at Fairbanks Morse Defense.