Accounts Receivable Assistant

Inframark LLC; Katy (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Inframark LLC is seeking an Accounts Receivable Assistant to support invoicing and resolve client billing disputes within the Accounts Receivable Department. The role involves preparing invoices, reviewing contracts, and ensuring accurate billing in a fast-paced environment.

Responsibilities include monthly invoicing, accrual reporting support, and maintaining AR records, with opportunities to assist on special projects while adhering to health and safety standards.

Qualifications

• High school diploma and 1-2 years AR experience or an equivalent combination of education and training.
• Familiarity with accounts receivable software and basic accounting skills.
• Experience with Microsoft Excel and data entry accuracy.

Responsibilities

• Prepare and distribute monthly client invoices and resolve invoicing and collection issues with Operations management.
• Read and be familiar with client contracts (billing terms).
• Review the accuracy of invoicing support documents and adjust per billing terms.
• Reconcile outstanding purchase orders and POs with completed work orders for invoicing.
• Participate in the monthly close by preparing or reviewing accrual reports.
• May prepare client-required financial and/or operational reports.
• May prepare daily bank deposits for client payments.
• Maintain accounts receivable filing system.
• Assist with special projects.
• Adhere to health and safety procedures.

Skills

Verbal communication

Written communication

Time management

Detail oriented

Team oriented

Education

High school diploma

Tools

Accounts receivable software

Microsoft Excel

Job description

AR Assistant - Job Description

Overview

The Accounts Receivable Assistant is responsible for the processing of client invoices and the resolution of client billing disputes for the Accounts Receivable Department.

Responsibilities

• Prepare and distribute monthly client invoices and resolve any invoicing and collection issues with Operations management
• Read and be familiar with client contracts (billing terms)
• Review the accuracy of the invoicing support documents and make any necessary adjustments in accordance with the billing terms
• Reconcile outstanding purchase orders and purchasing card transactions with completed work orders for invoicing
• Participate in the monthly close process by preparing or reviewing accrual reports
• May prepare client-required financial and/or operational reports
• May prepare daily bank deposit for client payments
• Maintain accounts receivable filing system
• Assist with special projects
• Understands and adheres to all company health and safety procedures as they relate to essential job functions

Qualifications

• Good verbal and written communications
• Familiarity with accounts receivable software
• Knowledge of basic accounting skills
• Experience with Microsoft Excel
• Effective time management and organizational skills
• Accurate and attentive to detail
• Team oriented

EDUCATION and/or EXPERIENCE

High school degree and 1-2 years previous accounts receivable experience or an equivalent combination of education and training

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functionsTo support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Equal Opportunity Employer Statement

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Utility Districts - Inframark