Accounts Receivable and Deductions Analyst

illycaffè; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

illycaffè North America (ICNA) is seeking a detail-oriented Accounts Receivable and Deductions Analyst for our New York City office. The FT role requires three days per week in the NYC office, with responsibilities across the AR and deductions function within a CPG environment.

You will analyze customer accounts, resolve deductions, support cash flow, and contribute to month-end close and financial reporting processes. Strong Excel/Word skills and effective communication are essential.

Qualifications

• 3-5 years of experience in accounts receivable/collections in a consumer goods setting with strong deductions experience.
• Ability to work with database systems and retrieve relevant information from existing facilities.
• Strong Microsoft Office skills, especially Excel and Word.

Responsibilities

• Process and apply customer payments via wire transfers, ACH, credit cards, and other methods; investigate deductions and disputes.
• Assist with month-end close, including journal entries and AR balances reconciliation.
• Manage invoicing and collections cycle: posting invoices, monitoring accounts, processing payments, maintaining records.
• Analyze AR data: aging, delinquencies, reconciliations, status reviews to support collection efforts.
• Collaborate with Sales and Marketing to process deductions, promotional allowances, and trade spending.

Skills

Accounts receivable

Deductions

Credit analysis

MS Office

Tools

Excel

Word

Job description

Join a company built on Quality, Ethics, and Sustainability. B-Corp Certified. illy caffè North America (ICNA) is seeking a detail-oriented, experienced accounts receivable professional to join our team as the Accounts Receivable and Deductions Analyst at our New York City office location. This position is FT with 3 days per week required in the NYC office.

The Accounts Receivable and Deductions Analyst is primarily responsible for supporting the credit and collections function by analyzing customer accounts, identifying collection risks, and providing actionable financial insights to improve cash flow and reduce outstanding receivables. This role requires extensive knowledge of accounts receivable processes including dispute resolution, customer deductions, promotions, and trade spending within a Consumer-Packaged Goods (CPG) environment.

illycaffè is an Italian family-owned company, founded in Trieste in 1933 with the mission to offer the best coffee to the world. Every day, cups of illy coffee are served around the globe, in cafés, restaurants, and hotels, in single-brand cafés and shops, at home, and in the office, in which the company is present through subsidiaries and distributors. Since its foundation, illycaffè has oriented its strategies towards a sustainable business model by adopting the status of a Benefit Company and, in 2021 became the first Italian coffee company to obtain the international B Corp certification. Since 2013 the company has also one of the World's Most Ethical Companies. Everything that is “made in illy” is about beauty and art, the founding principles of the brand, starting from its logo, designed by artist James Rosenquist, up to illy Art Collection cups, decorated by international artists, or coffee machines designed by internationally renowned designers. To spread the culture of quality to growers, baristas, and coffee lovers, the company has developed its Università del Caffè which today holds courses in countries around the world https://www.illy.com/

Core Responsibilities

• Process and apply customer payments received through wire transfers, ACH, credit cards, and other payment methods, investigating and resolving deductions and disputes; submitting invoices through customer portals; and reviewing new customer orders for credit compliance
• Assist with the month-end close process, including preparing journal entries, reconcile accounts receivable balances, and supporting related financial reporting activities.
• Manage the complete invoicing and collections cycle, including posting invoices, monitoring customer accounts, processing payments, and maintaining accurate accounts receivable records.
• Perform detailed analysis of accounts receivable data, including aging reports, delinquency trends, account reconciliations, and customer account status reviews to support collection efforts and cash flow management.
• Partner with Sales and Marketing teams to process customer deductions, promotional allowances, and trade spending activities utilizing third-party deduction management software.
• Utilize advanced Excel skills to analyze, code, and record customer deductions within the accounting system. Investigate deduction claims, support dispute resolution efforts, and provide required documentation.
• Monitor and maintain accounts receivable balances within established performance targets, including Days Sales Outstanding (DSO). Evaluate customer creditworthiness and make recommendations regarding credit limits, payment terms, collection strategies, and write-offs.
• Support continuous improvement initiatives by identifying opportunities to enhance accounts receivable processes, strengthen internal controls, and improve collection efficiency.

Skills, Knowledge and Experience

• 3-5yrs of experience in accounts receivable/collections in consumer goods setting with strong deductions experience
• Ability to work with database systems and retrieve relevant information from existing facilities
• Skilled in using Microsoft Office products, especially Excel and Word
• Strong business communication skills in both spoken and written forms