Accounts Receivable and Billing Specialist

University of Colorado Boulder; Boulder (CO); Hybrid; USD 68.000 - 74.000; Vollzeit

Benefits dieser Stelle

Tuition assistance for you and your de

ECO Pass for local transit

Medical and dental benefits

Zusammenfassung

University of Colorado Boulder’s Office of Information Technology (OIT) Finance and Procurement Operations seeks an Accounts Receivable and Billing Specialist to manage billing, revenue collection, and rate setting for IT services across campus.

This hybrid position requires a Bachelor’s degree in business, accounting, or related field, at least three years in accounting/finance, strong Excel skills, and attention to detail.

Qualifikationen

• Bachelor’s degree in business administration, accounting, finance, or a related field.
• Three years of accounting or finance experience.
• Familiarity with AI or automation tools is desirable.

Aufgaben

• Serve as lead billing position for OIT initiatives and revenue arrangements.
• Manage the revenue collection cycle including invoice creation and payment tracking.
• Enter cost transfer journal entries for OIT services.
• Collaborate with procurement and financial analyst teams to reconcile clearing accounts.

Kenntnisse

Interpersonal skills

Written and verbal communication

AI/automation familiarity

Ausbildung

Bachelor’s Degree in business administration, accounting, finance, or related field

Master’s degree (or equivalent) in accounting/finance/business administration

Tools

MS Excel

Access

Word

Outlook

Jobbeschreibung

Job Summary

OIT Finance and Procurement Operations encouragesapplications for an Accounts Receivable and BillingSpecialist! This team supports the mission and vision ofOIT, the campus, and the University with high-qualityadministrative and financial services. As part of that support,this position will be responsible primarily for the billing andrevenue collection and will assist OIT managers and directors in bymodeling, calculating, and recommending service rates to enablethem to provide quality service to the campus.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

Vision:

• The Office of Information Technology is a strategic, inclusiveand innovative partner in advancing learning and discovery in orderto enable CU Boulder to be a premier public university.

Mission:

• The Office of Information Technology enables campus prioritiesby providing high-value IT services and solutions.

Values:

• Trust, as a foundation for how we engage with one another andwith campus partners, along with
• Avid curiosity in how to better support the campus and ourstakeholders while
• Fostering empowerment and authentic engagement amongstourselves and
• Celebrating inclusivity that promotes a sense of belongingwhile acknowledging that each person is unique and valued.

Strategy:

• OIT will advance learning and discovery by deliveringhigh-value reliable IT services and solutions that:
• Provide a fluid and adaptable academic and studentexperience
• Enable research competitiveness and
• Deliver core infrastructure and enterprise IT services forbusiness effectiveness

What Your Key Responsibilities Will Be

Accounts Receivable and Billing

• Serve as lead billing position for all OIT fee for initiativesor services, cost transfers, and other revenue arrangements,including customers external to the university.
• Manage the revenue collection cycle for all OIT departments.This includes but is not limited to: invoice creation anddistribution, verify amounts to charge customer against OIT serviceowner supporting documentation, create revenue and expense journalentries for general ledger upload, track payment collection forcustomers external to the university and communicate with serviceowners if a customer is delayed or missing a payment.
• Enter cost transfer journal entries for OIT managed services orsoftware that involve allocating a portion of cost to otheruniversity or system departments (ex. ServiceNow, Zoom, CraftyPenguins).
• In collaboration with the procurement and financial analystteams, review, reconcile, and clear all OIT expense clearingaccounts, including unit specific clearing accounts.

Lead on OIT Rate-Setting Process

• Serve as subject matter expert and lead rate modeling andcalculation process under the direction of the Associate Directorand Assistant Vice Chancellor. Make current state andfuture-looking recommendations to the Associate Director andAssistant Vice Chancellor based on analysis.
• Using input from OIT service managers and using UniformGuidance rules as interpreted by the Campus Controller's Office(CCO), create rates for OIT fee-for-service offerings to customerson an annual basis. Consult with the CCO regarding any potentialpolicy violations. Confirm that OIT program managers are aware ofany rate changes, including amounts to charge to University vsnon-University customers.
• Lead all OIT analysts through the rate creation process for anyfee-for-service operations within the units for which they areresponsible. Ensure that peer analysts and speedtype managers areaware of University and federal rules surrounding fee-for-serviceoperations. Act as a resource for their strategic, policy orcompliance questions. At the direction of the Associate Directorand Assistant Vice Chancellor, assist with any potential auditrequests.
• Coordinate annual submissions for CCO and Budget and FiscalPlanning (BFP) for all OIT fee-for-service programs.

Process Improvement

• Continuously and proactively review billing, invoicingandreconciling processes for areas of improvement, ways tointroduce/refine automation, and reduce manual inputs and improveaccuracy.

Provide backup support for financial analysts and accounts payable

• Cross-train and serve as backup financial analysis and accountspayable support when staff is out of the office or in periods ofhigh workload (ex. Fiscal year end).

What You Should Know

• Position is in a hybrid work situation, with 1 to 2 daysin-person depending on work requirements.

What We Can Offer

• The annual salary range is $67,600 - $74,480

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be courageous. Be visionary. Be Boulder.

What We Require

• Bachelor’s Degree (or equivalent experience) in businessadministration, accounting, finance, natural/social sciences, or arelated field.
• A combination of education and/or accounting or financeexperience may be substituted for the degree on a year for yearbasis.
• Three (3) years of experience in accounting or finance.
• Strong computer skills in productivity software, particularlyMS Excel, Access, Word and Outlook
• Understanding of fund accounting principles.
• Knowledge of auxiliary services and cash-based spendingauthority.

What You Will Need

• Strong interpersonal skills with proven ability and experienceworking with departmental staff.
• Demonstrated ability to analyze complex issues, challengeassumptions, and independently develop practical solutions.
• Ability to proactively problem-solve complex reconciliation andto work independently to resolve issues.
• Excellent written and verbal communication skills.
• Familiarity with AI or automation tools.

What We Would Like You to Have

• At least three years of experience in higher education workingin a budget, finance, or accounting role.
• Master's degree (or equivalent experience) in accounting,finance, business administration or a comparable field.
• Demonstrated knowledge of university, state, and federal rulespertaining to financial and budgetary activity in the highereducation industry.
• Familiarity with PeopleSoft Finance and HCM.
• Experience using AI or other automation tools as part of aworkflow.