Accountant, Financial Operations & Shops

University of Colorado Boulder; Boulder (CO); Hybride; USD 60 000 - 70 000; Plein temps

Résumé du poste

University of Colorado Boulder’s JILA invites applications for an Accountant of Financial Operations & Shops. The role manages financial transactions, cost allocations, reconciliations, and reporting to support JILA’s Shops and broader financial operations.

It includes payroll back-up coordination with Finance Manager and Payroll, Visa & Personnel Liaison, and ensures proper use of university funds. The position requires a Bachelor’s degree and 1+ years of accounting experience, excels in Excel,

Qualifications

• Bachelor’s degree in accounting or related field (or equivalent combination of education and experience).
• 1+ years of professional accounting experience.
• High attention to detail and accuracy amid multiple timelines.
• Strong Microsoft Excel, Outlook, and Word skills; familiarity with fiscal software.

Responsabilités

• Prepare and review financial transactions, including journal entries and reconciliations.
• Process payroll and personnel back-up tasks as needed.
• Review invoices, budgets, and cost allocations for accuracy and compliance.
• Provide financial reporting support and contribute to process improvements.

Connaissances

Attention to detail

Communication skills

Organization

Formation

Bachelor’s degree in accounting or related field

Outils

Microsoft Excel

Outlook

Word

PeopleSoft Finance

Concur

Description du poste

Job Summary

JILA at CU Boulder invites applications for an Accountant ofFinancial Operations & Shops! This role provides financial management, transaction processing, reconciliation, and financial oversight supporting JILA’s research shops and broader financial operations. The position prepares and reviews financial transactions, billing, allocations, reconciliations, and expense documentation; supports accurate and compliant use of university funds; and contributes to financial reporting and process improvement. The position also provides routine back-up support for payroll and personnel processing in coordination with the JILA Finance Manager and Payroll, Visa & Personnel Liaison.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

JILA is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology (NIST) located on the beautiful CU Boulder main campus at the base of the Rocky Mountains. Led by the roughly 30 research Fellows, JILA supports eclectic and innovative research programs that foster creative collaborations. The wide-ranging interests of our scientists have made JILA one of the nation's leading physical sciences research institutes. JILA has a total annual budget of $50 million, with 297 members (including faculty, staff, students, and postdoctoral researchers).

What Your Key Responsibilities Will Be

JILA Shops Financial Management

• Prepare biweekly and monthly Shops reports supporting costallocation to sponsored research and other JILA/CU/NISTspeedtypes.
• Prepare monthly Shops billing for internal and external usersand resolve shop-materials purchases made by non-JILA departmentsthat require billing back.
• Prepare biweekly shop labor allocations from timesheet data, incoordination with Sponsored Project Specialists, and preparerelated journal entries.
• Prepare monthly gas expense allocations and related journalentries.
• Document Shops industry-invoicing processes for usage and laborbilling.

Purchasing & Expense Compliance Review

• Review and approve routine Directory purchase requests for fundavailability and correct account coding; follow up ondiscrepancies.
• Review Concur expense reports and procurement card (Pcard) statements for completeness, policy compliance, and correctallocation, including line-by-line receipt reconciliation asneeded.

Transaction Processing

• Prepare journal entries, cash transfers, and other financialtransactions with required supporting documentation.
• Process cash receipts, deposits, and petty cash; prepare andsubmit speedtype requests in CU and JILA systems.
• Review subcontract/subaward invoices for budget andaccount-coding accuracy prior to payment.
• Prepare and process external customer invoices and follow up onoutstanding payments.

Reconciliation & Financial Oversight

• Reconcile an assigned set of non-research speedtypes andinvestigate and resolve discrepancies.
• Assume increasing ownership of an assigned speedtype portfolioand provide routine financial recommendations to leadership.
• Prepare ad hoc Shops labor utilization analyses for JILAleadership and Fellows.
• Identify and communicate cross-award and cross-centerfunding-concentration patterns as part of routine financialreview.
• Contribute to consolidated internal financial reportingspanning JILA’s centers and funds.
• Participate in identifying accounting process issues andcontribute to process-improvement efforts.

Cross-Coverage — Payroll & Personnel Back-Up

• Maintain working knowledge of biweekly/hourly payroll entry andprovide routine payroll back-up support.
• Provide back-up support for routine, non-visa personnel-actiondata entry.
• Raise complex payroll, visa, or personnel matters to theappropriate subject-matter resource or Finance Manager.

What You Should Know

• This position offers a hybrid work modality with 1 day ofremote work per week.
• We are unable to provide visa sponsorship for thisposition.

What We Can Offer

The annual salary range for this full-time position is$60,000-$70,000. Some relocation funds are available for eligiblecandidates.

Benefits

• medical, dental, and retirement plans
• generous paid time off
• tuition assistance for you and your dependents
• an ECO Pass for localtransit

As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be creative. Be impactful. Be Boulder.

What We Require

• Bachelor’s degree and 1+ years of professional accounting,bookkeeping, or fiscal experience.
• An equivalent combination of education and experience maysubstitute.

What You Will Need

• High attention to detail and accuracy while manging multipletimelines.
• Exemplary interpersonal, written, and verbal communicationskills.
• Ability to establish and maintain positive and cooperativeworking relationships.
• Ability to organize and successfully handle multiple projectsand keep detailed and accurate records.
• Ability to work effectively in an environment with frequentinterruptions.
• Familiarity with fiscal business applications for productivity,reporting, and data record keeping and integrity.
• Strong Microsoft Excel skills and proficiency with MicrosoftOutlook and Word.
• Ability to thrive independently and collaboratively in aninterdisciplinary environment.
• Willingness to cross-train outside core accounting duties.
• Demonstrated ability to take on evolving responsibilities andgrow with a changing role.
• Commitment to fostering a collaborative, inclusive, andrespectful workplace.

What We Would Like You to Have

• Experience in a higher education, research institute, or othercomplex multi-fund organization.
• Familiarity with PeopleSoft Finance or a comparable ERPsystem.
• Experience reviewing Concur or a comparabletravel/expense-report system for policy compliance.
• Exposure to fixed-asset and depreciation accounting.
• Progress toward CPA licensure, or coursework in cost/fundaccounting.
• Experience with budget or variance monitoring in a constrainedor contracting funding environment.
• Experience with cost-recovery, recharge-center, or user-feebilling models.