Accounts Receivable Administrator (On-Site)

Morley Moss Inc.; Sunnyvale (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Job summary

Morley Moss, Inc in Sunnyvale, TX is looking for an Accounts Receivable Administrator to join our team. The ideal candidate has 2-5 years of accounting experience and strong proficiency in Microsoft Office, particularly Excel.

You will manage receivable functions, support CFO activities, and ensure compliance with accounting policies. The position offers a competitive salary and comprehensive benefits package.

Qualifications

• 2-5 years of experience in accounting, supporting management.
• Knowledge of construction industry operations and safety practices.
• Sales tax experience preferred.

Responsibilities

• Serve as the main point of contact for receivable functions.
• Manage collections and customer setups.
• Support CFO with finance and accounting activities.

Skills

Attention to detail

Time management

Data analysis

Integrity

Education

Two-year college degree or bachelor's degree (or equivalent work experience)

Tools

Microsoft Office (Outlook, Excel)

Accounting software

Job description

We construct, renovate, and install nearly every electrical system component related to data center construction, facilities maintenance, electrical systems upgrades, and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology.

Job Summary

Morley Moss, Inc in Sunnyvale, TX is currently looking for an Accounts Receivable Administrator to join our growing team. Ideal candidate would have 2-5 years of experience in accounting.

Essential Duties & Responsibilities

• Serve as the main point of contact for the Low Voltage Division’s receivable functions, including monthly billings, purchase order creation, and collections, in coordination with the Accounts Receivable Division Manager and Special Projects Division Administrator.
• Handle the set-up of new Job Cost projects for the Low Voltage Division, ensuring accuracy, thoroughness, and compliance with policies and procedures.
• Set up Service Work Orders for the Low Voltage Division, ensuring accuracy, thoroughness, and compliance with policies and procedures.
• Enter all purchase orders for Low Voltage Project Managers up to $250,000.
• Manage customer setup related to Portal Work Orders, Billings, Job Setups, and PO’s.
• Enter Project Change Orders as needed.
• Manage collections for all Low Voltage Division receivables, including collection calls, emails, status updates, and lien notice filings with CFO for past‑due billings.
• Pull project permits and request inspections as needed.
• Coordinate resolution of open commitments with Project Managers before closing out projects.
• Create and submit monthly progress billings for all Low Voltage Projects per project requirements.
• Serve as backup to Special Projects Division Administrator for priority accounting procedures.
• Provide additional support to the Accounts Payable Department by entering Vendor invoices as needed.
• Send out new client information sheets to new Customers.
• Coordinate new Certificate of Insurance requests with Marsh Insurance.
• Coordinate new Vendor setups including insurance confirmations.
• Organize and maintain Service and Job Cost project records.
• Assist with internal and external audits by handling Low Voltage Projects related requests.
• Support CFO in finance and accounting activities, escalating critical issues to senior leadership with recommendations.
• Perform additional duties as needed.

Qualifications

• 2-5 years of experience in an accounting position, supporting management.
• Two‑year college degree or bachelor’s degree (or equivalent electrical construction‑related work experience) preferred.
• Knowledge of construction industry operations management and safety practices a plus.
• Knowledge of federal, state, and city regulations and guidelines.
• Sales tax experience preferred.

Computer Skills

• Proficiency in Microsoft Office applications, particularly Outlook and Excel.
• Experience with accounting software.
• Accounts receivable experience a strong plus; accounts payroll experience also a plus.
• Effective communication with various departments and outside vendors.

Required Attributes

• Strong attention to detail.
• Excellent time management abilities.
• Ability to compile, analyze data, and problem‑solve.
• Ability to build positive relationships with employees and management at all levels.
• Integrity, honesty, professionalism, and respect for confidentiality.
• Commitment to company values, goals, and objectives.

Language Skills

Must have the demonstrated ability to effectively communicate in English and collaborate with multiple levels of customers, employees, unions, government agencies, vendors, suppliers, and contractor organizations.

Physical Demands

The employee is regularly required to sit, see, talk, and hear. The employee should be able to stand for longer periods of time during training sessions. The employee regularly uses hands to finger, handle, or feel objects, tools, or controls, walks, reaches with hands and arms, climbs, and balances. The employee may occasionally lift up to twenty‑five (25) pounds. Specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Field site visits may be required, with navigation around job site locations.

Work Environment

Typical office environment conditions, except when visiting field locations where conditions may vary by project, weather, and noise level (moderate to loud).

Benefits

We offer a competitive salary and comprehensive benefits package.

Equal Opportunity Employer

We are an equal opportunity employer and a veteran’s preferred employer. We welcome applicants of all backgrounds, including those with disabilities.

Affirmative Action Policy

Please review our affirmative action policy.