Accounts Receivable/ Accounts Payable Coordinator

Executive Property Management; North Brunswick Township (NJ); On-site; USD 42,000 - 65,000; Full time

Job summary

Executive Property Management is seeking a detail-oriented Accounts Receivable/Accounts Payable Coordinator to join our North Brunswick office. The role processes homeowner payments, handles vendor invoices, and supports the accounting team in a fast-paced environment.

The ideal candidate has at least 2 years in accounting or bookkeeping, strong Excel skills, and excellent communication. This full-time position offers a dynamic work setting with opportunities to grow within the HOA/property

Qualifications

• Minimum of 2 years in accounting, AR, AP, or bookkeeping.
• Proficiency with Excel and Microsoft Office.
• Strong attention to detail and organization.
• Excellent verbal and written communication skills.

Responsibilities

• Process daily homeowner payments (checks by mail and electronic).
• Process daily lockbox transactions and reconcile deposits.
• Assess fines and apply approved fees per policies.
• Research and resolve homeowner account discrepancies.
• Process vendor invoices and ensure proper approvals/coding.

Skills

Excel

Attention to detail

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Accounts Receivable/ Accounts Payable Coordinator
North Brunswick, New Jersey area

Position Summary:

We are seeking a detail-oriented and organized Accounts Receivable/Accounts Payable Coordinator to join our fast-paced office. This position is responsible for processing homeowner payments, managing accounts receivable activities, processing accounts payable invoices, and providing exceptional customer service to homeowners and banking partners. The ideal candidate can prioritize multiple tasks, communicate effectively, and maintain accuracy in a high-volume environment.

Essential Duties & Responsibilities:

• Process daily homeowner payments, including checks received by mail and electronic payment.
• Process daily lockbox transactions and reconcile deposits.
• Assess fines and apply approved fees in accordance with association policies.
• Waive fees when authorized and ensure proper documentation.
• Research and resolve homeowner account discrepancies.
• Communicate with homeowners regarding account balances, payments, fines, and billing questions.
• Process vendor invoices for payment in a timely and accurate manner.
• Review invoices for proper approvals and coding before payment.
• Provide administrative support to the accounting department.

Qualifications:

• High school diploma or equivalent required
• Minimum of 2 years of accounting, accounts receivable, accounts payable, or bookkeeping experience, preferred.
• Proficiency in Microsoft Office, particularly Excel
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a busy, fast-paced office.

Executive Property Management specializes in the management of homeowner associations and commercial property management. Our staff is comprised of varied skilled professionals and our services are based upon the best practices within the community associations industry.

From professional business, governance, and community management services, to leading technology systems that put our management office online for our associations, we offer complete and unparalleled management services and solutions for our clients.

We accomplish these goals through our commitment to operate with the utmost respect, professionalism, integrity, and loyalty for the benefit of our clients.

Full Time (40hr/week)
Salary Range: Dependent on experience and qualifications.