Accounts Receivable/Accounts Payable Clerk

dbrobertsexternal; Wilmington (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

dbrobertsexternal is seeking an Accounting Associate to support the accounting team with administrative, accounting, and bookkeeping tasks, including clerical duties, filing, and answering telephones, and preparing financial documents.

Ideal candidates have a High School Diploma (or equivalent) and an Associate degree in accounting/finance/business administration, plus about 2 years of experience in A/P, A/R, and GL, with knowledge of accounting software and MS Office.

Qualifications

• U.S. Person per ITAR regulations.
• High school diploma or equivalent required.
• Associate degree in accounting, finance, or business administration preferred.
• 2 years of accounts payable/receivable and general ledger experience or related role.
• Knowledge of accounting software, databases, and MS Office suite.

Responsibilities

• Assist with clerical and bookkeeping tasks.
• Process daily wire transfers and credit card sales.
• Maintain customer consolidated statements.
• Respond to inquiries and resolve discrepancies.
• Assist with year-end audits.
• Identify and resolve transaction problems.

Skills

US ITAR compliance

Basic accounting

Microsoft Excel

Microsoft Word

Education

High School Diploma or equivalent

Associate degree in accounting/finance/business administration

Tools

Accounting software

Database software

Excel

Word

Job description

JOB SUMMARY

The Accounting Associates assists the accountant team with administrative, accounting, and bookkeeping functions. Including clerical tasks, filing, and answering telephones, and performing basic bookkeeping tasks, preparing financial documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Other duties as assigned.
• Processes daily wire transfers and credit card sales.
• Maintenance of customer consolidated statements.
• Resolves transaction problems.
• Assists with year-end audits.
• Responds timely to inquiries from vendors, customers, or employees and research and resolves concerns or discrepancies.
• Experience of Bill Trust and AP Oracle is a plus.

EDUCATION/EXPERIENCE:

High School Diploma or equivalent.

Associate degree in accounting, Finance, or Business Administration preferred.

2 years of relevant experience in Accounts Payable (A/P), Accounts Receivable (A/R) and General Ledger or relevant role.

To perform this job successfully, an individual should have knowledge of accounting software; Database software; and the Microsoft Suite of software including Excel and Word.

SKILLS AND REQUIREMENTS:

• To perform the position, you must be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen, US Permanent Resident (I.e., 'Green Card Holder'), Political Asylee, or Refugee.
• Must be able to report to assigned office location during scheduled in-office workdays.
• Must have working knowledge of basic accounting principles.

Competencies

• Problem-solving orientation and the skills to develop solutions for unanticipated issues.
• Detail-oriented and able to organize and perform with accuracy and within deadlines.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions.
• Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; sets goals and objectives.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and take advantage of opportunities; asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

PHYSICAL REQUIREMENTS:

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job.

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands, and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

WORKING CONDITIONS:

Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

Equal Opportunity Employer

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace.

All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.