Accounts Receivable (A/R) Assistant

Keystone Clearwater Solutions; Lebanon (Lebanon County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical / Dental / Vision coverage

Health savings account (HSA)

401k with company match

Paid Holidays

Paid Time Off

Employee Assistance Program

Professional Development Programs

Employee Referral Programs

Job summary

Keystone Clearwater Solutions seeks an organized A/R Assistant to join our Accounting & Finance team in Lebanon, PA, with work based out of Hershey, PA. You will support weekly billing, manage customer accounts, reconcile receivables, and assist in performance analysis while collaborating with Operations, Business Development, and the CFO.

This role emphasizes accuracy, timely financial processing, and cross-department coordination to ensure smooth revenue cycle operations.

Qualifications

• 3-5 years of relevant experience in billing, A/R, or general accounting
• Associate degree in Accounting or related field is required
• Proficiency with Microsoft Office; ERP familiarity preferred

Responsibilities

• Assist with weekly invoice processing and customer billing
• Perform monthly account reconciliations and GL maintenance
• Maintain accurate and up-to-date customer account records
• Actively manage collections and follow up on delinquent receivables
• Collaborate with Managing Directors to validate invoice details
• Generate standard and ad hoc financial reports as needed
• Support internal and external audits by providing required documentation
• Contribute to job performance analysis and tracking
• Assist in ongoing improvements to financial reporting and processes
• Perform other duties as assigned by the CFO

Skills

A/R experience

Billing

Analytical mindset

Attention to detail

Communication skills

Education

Associate degree in Accounting

Tools

Excel

NetSuite/Oracle

Outlook

Word

Job description

Accounts Receivable (A/R) Assistant

Department: Finance & Legal

Employment Type: Full Time

Location: Lebanon, PA

Description

We are seeking an organized and detail-oriented A/R Assistant to join our Accounting & Finance team. The A/R Assistant will be responsible for supporting the weekly billing cycle, managing customer accounts, reconciling receivables, and assisting in job performance analysis. This position plays a critical role in ensuring accurate and timely financial transactions while working closely with internal departments including Operations, Business Development, and the CFO.

This role is based out of our Hershey, PA Office Location

Responsibilities

• Assist with weekly invoice processing and customer billing
• Perform monthly account reconciliations and GL maintenance
• Maintain accurate and up-to-date customer account records
• Actively manage collections and follow up on delinquent receivables
• Collaborate with Managing Directors to validate invoice details
• Generate standard and ad hoc financial reports as needed
• Support internal and external audits by providing required documentation
• Contribute to job performance analysis and tracking
• Assist in ongoing improvements to financial reporting and processes
• Perform other duties as assigned by the CFO

Requirements

• Associate degree in Accounting
• 3-5 years of relevant experience in billing, A/R, or general accounting
• Proficiency with Microsoft Office (Excel, Word, Outlook); strong Excel skills preferred
• Familiarity with ERP systems; NetSuite/Oracle preferred
• Strong written and verbal communication skills
• Analytical mindset with attention to detail
• Ability to manage multiple tasks and prioritize deadlines
• Comfortable working independently and as part of a team
• Desirable: Experience in the oil and gas or industrial services industry

Benefits

• Paid Holidays
• Medical / Dental / Vision coverage
• Health savings account (HSA)
• Company Paid Life Insurance and Accidental & Dismemberment Insurance
• Voluntary Life Insurance
• 401k with a company match
• Paid Time Off
• Employee Assistance Program
• Professional Development Programs
• Employee Referral Programs
• Voluntary Benefits Offered

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