Accounts Payable Unit Supervisor - Human Services Supervisor 2

Minnesota Department of Human Services; Saint Paul (MN); Hybrid; USD 72,000 - 105,000; Full time

Job summary

Minnesota Department of Human Services is seeking an Accounts Payable Unit Supervisor in St. Paul. The role leads DHS and MNsure SWIFT purchasing, encumbrancing, and vendor payments, while ensuring internal controls and timely processing.

The position requires three years of accounting experience, demonstrated leadership, and the ability to oversee policy development, training, and day‑to‑day operations. Telework eligibility may apply; work hours are day shift, 8:00am–4:30pm, Monday–Friday.

Qualifications

• Demonstrated leadership experience.
• Three years of accounting experience with GAAP knowledge.
• Experience with financial systems, databases, and office applications.

Responsibilities

• Supervise accounts payable function to ensure timely, accurate payments and compliance with labor agreements.
• Develop and maintain agencywide purchasing, encumbring, and payment procedures; train staff accordingly.
• Interface Warrant Print (IWP) application ownership and use to automate DHS purchasing and payments; maintain audit trails.
• Coordinate encumbrance certifications and closing of PO's as per schedule.
• Maintain DHS Imprest Cash controls, policies, procedures and reporting.
• Oversee document retention (EDMS/ICN) scanning policies and controls.
• Demonstrate enterprise leadership competencies: Leading Self, Leading Others, Leading the Organization, Leading Outside the Organization, Getting Work Done.

Skills

Leadership experience

Accounting knowledge

Supervisory experience

Tools

SWIFT Accounts Payable

Job description

• Telework Eligible: Yes
• Working Title: Accounts Payable Unit Supervisor
• Job Class: Human Services Supervisor 2
• Agency: Human Services Dept
• Job ID: 96581
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/25/2026
• Closing Date: 09/14/2026
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office MMA
• Division/Unit: DHS-Central Office / FOD Accounting
• Work Shift/Work Hours: Day Shift, 8:00am - 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $34.71 - $50.25 / hourly; $72,474 - $104,922 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 216 - Middle Management Association/MMA
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

Responsibilities

• Exercise supervisory authority so that applicable labor agreements and plans are equitably administered, and employees effectively perform assigned job duties to achieve the annual objectives of the section.
• Lead DHS and MNsure SWIFT purchasing, encumbering and vendor payment functions assuring that departmental obligations are promptly, accurately, and efficiently paid and that internal controls are in place to identify areas of weakness.
• Develop, write, and maintain agencywide policies and internal procedures related to purchasing, encumbering, and payment processes, including training department staff to ensure obligations are promptly, accurately and efficiently paid.
• Interface Warrant Print (IWP) application/product owner. Utilize technology to automate DHS purchasing and payment functions, maintain audit trails, and provide data for reporting to maximize operational efficiencies.
• Manage and coordinate the unclaimed property review process to determine which outstanding warrants are still valid and if payment should be reissued or if funds should be forwarded to Unclaimed Property at Department of Commerce.
• Supervise and maintain DHS Imprest Cash controls, policies, procedures and reporting.
• Coordinate the annual and quarterly encumbrance certifications and closing of open purchase orders as required by MMB’s established schedule.
• Supervise and maintain the FOD Accounts Payable Unit Document Retention (EDMS/ICN) scanning policies, procedures, controls and structure.
• All DHS Leaders are expected to demonstrate and develop the five (5) competency themes from the Enterprise‑wide Leader Competency Model:

• Leading Self
• Leading Others
• Leading the Organization
• Leading Outside the Organization
• Getting Work Done

Minimum Qualifications

• To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
• Demonstrated leadership experience
• Leadership experience can include:
  • Experience as a supervisor, lead worker, team lead, project lead;
  • Completion of a State of Minnesota leadership program (e.g. ELI, L4);
  • A paid/unpaid position leading a program or chairing a committee (e.g. ERG) - experience must include:
    • 1+ year of experience identifying issues, goals and strategic actions
    • 100+ hours per year time commitment
• AND
• Three (3) years of experience in accounting. Experience must demonstrate:
  • Analyzing and resolving fiscal discrepancies and developing and implementing fiscal procedures.
  • Interpreting financial documents.
  • Knowledge and experience with financial systems, databases, and office applications.
  • Knowledge and experience with Generally Accepted Accounting Principles (GAAP).
  • Ability to hold team members accountable for their work product and meeting established goals.
  • Ability to prioritize projects and initiatives by aligning people and resources to meet the needs and strategies of the organization.

Preferred Qualifications

• Knowledge of state and department purchasing, travel, personnel, and payroll policies and procedures, and have the ability to interpret and explain these.
• Demonstrated working knowledge of SWIFT Accounts Payable, Budgets, and Purchasing.
• Experience with managing conflict effectively.
• Ability to develop networks and build alliances with a diverse group of people and a variety of communities.
• Experience in a work environment that actively works to correct inequities and disparities.
• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

• REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Contact

If you have questions about this position, contact Joe Jarosz at [e-mail].

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or [e-mail] for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.