Accounts Payable Technician I (Cochran Campus)

Middle Georgia State University; Macon (GA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Life Insurance

Sick Leave

Vacation Leave

Parental Leave

Retirement

Employee discounts

Tuition reimbursement

Job summary

Middle Georgia State University Cochran Campus seeks an Accounts Payable Technician I to manage the university's accounts payable processes, including invoice payments, reimbursements, and vendor payments initiated by authorized personnel.

This full-time, non-exempt role on the Cochran Campus combines about 90% accounts payable duties with 10% campus operations support, offering comprehensive benefits such as health, dental, vision, and retirement.

Qualifications

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

• Prepares, maintains, and processes all accounts payable.
• Assists with Cochran Campus Operational Duties (10%) - Assists with Bursar cashiering functions when necessary on the Cochran Campus.
• Follows-up and reports returned electronic checks.
• Performs related duties.

Skills

GAAP knowledge

Banking procedures

University policies

Decision making

Interpersonal skills

Oral and written communication

Computers and software

Education

High school diploma or equivalent

Job description

Job Title: Accounts Payable Technician I (Cochran Campus)

Location: MGA Cochran

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 302020

About Us

Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgia's 159 counties. The University has six academic schools, including Georgia's flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.

Job Summary

This position is responsible for the University's accounts payable processes.

Responsibilities

Prepares, Maintains, and Processes All Accounts Payable (90%) -
Performs financial tasks related to the payment of invoices for goods and services purchases by authorized personnel of Middle Georgia State University, including reimbursements for students, faculty and staff.
Keys check request vouchers for invoices received for payment from outside vendors and campus personnel as appropriate; obtains proper approval of check requests from department heads and account services personnel prior to processing.
Performs all duties related to the processing of payments against and maintenance of active purchase orders for goods and services.
Requests receipts of vendor tax form W-9; maintains W-9 files.
Performs all financial tasks related to the processing of student refunds via check and wire transfer.
Follows-up and reports returned electronic checks.
Performs electronic filing of Positive Pay file with bank of record.
Performs related duties.

Assists with Cochran Campus Operational Duties (10%) -
Assists with Bursar cashiering functions when necessary on the Cochran Campus.

Required Qualifications

Educational Requirements
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Required Experience
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Knowledge, Skills, & Abilities

Knowledge of computers and job-related software programs.
Knowledge of generally accepted accounting principles (GAAP).
Knowledge of state corporation laws as pertaining to tax form W-9.
Knowledge of banking procedures.
Knowledge of University policies and procedures.
Skill in decision making and problem solving.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - Learning

Equal Employment Opportunity

Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6 , federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material, and, if applicable, a satisfactory credit check.