Accounts Payable Supervisor

ClimateWorks Foundation; United States; Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Healthcare coverage

Paid time off

401(k) plan

Job summary

ClimateWorks Foundation is seeking an AP Supervisor to lead the Accounts and Grants Payable cycle. This hands-on leader will supervise AP staff, balance coverage with active processing, and ensure high standards of accuracy and timeliness across Sage Intacct and Tipalti.

The role partners with Finance and Administration to optimize controls and close processes, while supporting grants and vendor management in a dynamic climate philanthropy environment.

Qualifications

• Associate degree in accounting, finance, or a related field or equivalent experience.
• Minimum five years of supervisory experience in an accounts payable function.
• Strong knowledge of AP processes, internal controls, and vendor management.
• Experience with Sage Intacct and Tipalti is preferred; Salesforce a plus.
• Proficiency in Excel and Outlook with detail-oriented work ethic.

Responsibilities

• Lead the full Accounts and Grants Payable cycle, ensuring accuracy and timeliness.
• Directly supervise AP staff, assign and review work, and manage priorities.
• Provide hands-on AP processing during peak periods and staff absences.
• Oversee grants and bills processing, GL coding, and documentation.
• Maintain AP controls, approvals, and segregation of duties.
• Set up vendors and grantees in Tipalti, and maintain data across systems.
• Serve as primary contact for vendors and grantees on AP matters.
• Support financial close, accruals, reconciliations, and 1099 compliance.
• Identify and implement AP process improvements and documentation.

Skills

Supervisory experience

Accounts payable processes

Internal controls

Vendor management

Microsoft Excel

Communication skills

Attention to detail

Education

Associate degree in accounting or finance

Tools

Sage Intacct

Tipalti

Salesforce

Job description

About the Role

The Accounts Payable (AP) Supervisor works within the Finance and Administration team and is responsible for supervising the day-to-day operations of ClimateWorks Foundation’s Accounts and Grants Payable function. This role provides direct supervision and guidance to AP staff, monitors team workload and performance, reviews the quality and accuracy of work, and ensures transactions are processed accurately, timely, and in accordance with ClimateWorks policies and procedures.

The AP Supervisor is a hands-on leader who balances supervisory responsibilities with direct support of AP activities, particularly during high-volume periods, staff absences, and other times when additional coverage is needed. The position works closely with ClimateWorks teams, vendors, and grantees to support efficient payment processing, maintain strong financial controls, and continuously improve AP processes and systems.

Department Summary

The Accounting team develops and manages scalable, controlled processes that enable our organization to operate efficiently. The team supports ClimateWorks’ global operations across banking, payroll, expenses, and travel. We provide timely and accurate financial and statutory reporting and ensure compliance with federal and state tax regulations.

How you will contribute

• Lead the full Accounts and Grants Payable cycle, ensuring transactions are processed accurately, efficiently, and on schedule in accordance with ClimateWorks policies and procedures.


• Directly supervise AP staff, including assigning and reviewing work, providing day-to-day guidance and feedback, monitoring workload and priorities, and ensuring appropriate coverage and cross-training.


• Provide hands-on AP processing and operational support as needed, particularly during high-volume periods, staff absences, or to ensure critical deadlines are met.


• Oversee the processing and review of grants and bills, including GL coding, approvals, supporting documentation, and resolution of outstanding or aging payable items.


• Supervise weekly and special payment runs and maintain strong AP controls, including appropriate approvals, segregation of duties, and access to financial and payment systems.


• Set up and maintain vendors and grantees in Tipalti, including validating payment and account information and changes, and maintain accurate AP data across Sage, Salesforce, Tipalti, and related systems.


• Serve as a primary point of contact for vendors, grantees, and ClimateWorks staff on AP matters, partnering across Accounting, Finance and Administration, and other teams to resolve issues and support organizational priorities.


• Support financial close and compliance activities, including expense accruals, account reconciliations, 1099 vendor compliance, and annual reporting.


• Identify and implement process and system improvements; develop and maintain AP procedures and documentation to strengthen efficiency, accuracy, controls, scalability, and continuity of operations.

Required qualifications

• Associate degree in accounting, finance, or a related field, or an equivalent combination of education and relevant work experience.


• Minimum of five years of supervisory experience or demonstrated experience leading an accounts payable function, including supervising staff, monitoring daily work and priorities, providing guidance and feedback, ensuring questions are addressed in a timely manner, and meeting established deadlines.


• Strong knowledge of accounts payable processes, internal controls, vendor management, and payment processing.


• Proficiency with accounting and payment processing systems; experience with Sage Intacct and Tipalti or similar systems preferred. Salesforce experience is a plus.


• Proficiency in Microsoft Excel and Outlook.


• Strong attention to detail, accuracy, and ability to identify and resolve issues, exercise sound judgment, and appropriately escalat risks or concerns.


• Strong organizational, interpersonal, and communication skills, with the ability to manage competing priorities and work effectively with staff, vendors, grantees, and other stakeholders.


• Commitment to fostering a diverse, inclusive, and equitable work environment.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. If US Flexible: Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

For this U.S.- based position, the salary range is as follows:

Tier 1:$97,000 to $105,000 (SF Bay Area/NYC)

Tier 2:$90,000 to $97,000 (Other US locations)

Benefits

ClimateWorks provides employees with a competitive benefits package, including:

• 100% healthcare coverage plans (medical, dental, and vision).


• 20 days of paid time off for first-year employees, with incremental paid time off in subsequent years; 14 paid holidays annually; and paid sabbatical leave for qualifying employees.


• 401(k) plan with contributions from ClimateWorks and matching employee contributions.


• Life insurance and disability (short-term and long-term) coverage.


• Support for families, including fertility, child, elder, and pet care.


• Access to physical wellness benefits (e.g., gym memberships, fitness equipment), financial wellness (e.g., financial planning services), and mental wellness (e.g., therapy and coaching).

Culture

ClimateWorks’ culture is rooted in our core values: collaboration, humility, curiosity, learning, and risk-taking. We come together around shared goals, draw strength from diverse perspectives, and face challenges with an open mind. We grow through experience and boldly experiment to drive meaningful impact in climate philanthropy. Together, we turn ambition into action—spotting big opportunities, convening people, and helping scale bold solutions.

As a globally distributed organization, ClimateWorks offers multiple opportunities each year for staff to meet in person, foster relationships, and enhance collaboration. Staff are expected to attend an in-town week in San Francisco, an all-staff retreat, and a department retreat annually.

About ClimateWorks Foundation

ClimateWorks Foundation is a catalyst for accelerating climate progress, driving bold solutions that benefit people and the planet. We connect funders and implementing organizations worldwide to identify and scale transformative solutions across sectors and geographies, achieving faster, greater impact together. Since 2008, ClimateWorks has granted over $2 billion to more than 850 grantees across 50 countries, working with over 80 funders.

ClimateWorks Foundation is an Equal Opportunity Employer

ClimateWorks Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. We make decisions about all aspects of our employment practices, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws.

As part of our commitment to centering diverse people and perspectives and providing equal opportunities, we ensure that individuals with disabilities are provided with reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please note that in your application.