Accounts Payable Coordinator

ForeFront Power; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Vision coverage

Dental coverage

Commute assistance

Paid Time Off

401(k) match

Professional development

Job summary

ForeFront Power in San Francisco is seeking an Accounts Payable (AP) Coordinator to support the Corporate Finance team with high-volume invoice intake, coding, and entry, including basic 3-way matching within the procure-to-pay process.

You will ensure invoices, purchase orders, approvals, vendor records, payment requests, and supporting documents are accurate and processed timely, working in a hybrid model with in-office and remote tasks and cross-functional collaboration nationwide.

Qualifications

• 3 years of experience in accounts payable.
• Excellent communication skills (oral and written).
• Demonstrated problem-solving ability and independent work style.
• Understanding of accrual accounting.
• Experience with an ERP or P2P system; Sage Intacct is a plus.
• MS Office (Excel, Word, Outlook) proficiency.
• Multi-entity, nationwide company experience is a plus.
• Strong time management and prioritization skills.

Responsibilities

• Entering invoices based on basic three-way matching to purchase orders
• Code invoices accurately to the appropriate project, location and GL account
• Ensure communications are attended two within 24-48 business hours
• Processing Employee Reimbursement files from Concur
• Vendor maintenance (onboarding, updating vendors, and performing callbacks as needed)
• Perform vendor reconciliations
• Assist with internal and external audit requests
• Aid other team members with various ad-hoc requests
• Provide ongoing insight on process improvement

Skills

Accounts payable

Excellent communication

Problem solving

Accrual accounting

MS Office

Tools

Sage Intacct

ERP system

MS Office Suite

Job description

JOB OVERVIEW

The Accounts Payable (AP) Coordinator will support the Corporate Finance team by managing high-volume invoice intake, coding, and entry, including basic 3-way matching within the procure-to-pay process. This role is responsible for ensuring invoices, purchase orders, approvals, vendor records, payment requests, and supporting documentation are accurate, complete, and processed in a timely manner. Because the business operates in a complex accounting environment with project-based activity, multiple vendors, subcontractors, and cross-functional stakeholders, the AP Coordinator must be highly detail-oriented, comfortable researching discrepancies, reconciling vendor statements, tracking payment status, and helping maintain compliance with internal controls and accounting policies. This role will evolve based on company growth and operational needs.

JOB LOCATION AND REPORTING TO

This position will be based in San Francisco or in close proximity to San Francisco in order to be able to be in the office on a semi-regular basis. We follow a hybrid work structure where employees work remotely and from the office, as needed, based on demands of specific tasks (2 days / week at the office, plus periodic meetings in the office and annual company offsite). This position may accept a fully remote job location based on the right candidate. The AP Coordinator reports to the AP Supervisor and supports a nationwide organization.

KEY RESPONSIBILITIES

• Entering invoices based on basic three-way matching to purchase orders
• Code invoices accurately to the appropriate project, location and GL account
• Ensure communications are attended two within 24-48 business hours
• Processing Employee Reimbursement files from Concur
• Vendor maintenance (onboarding, updating vendors, and performing callbacks as needed)
• Perform vendor reconciliations
• Assist with internal and external audit requests
• Aid other team members with various ad-hoc requests
• Provide ongoing insight on process improvement

QUALIFICATIONS

We are looking for highly motivated individuals who want to be part of a fast-paced and fluid company poised for growth in one of the country's most rapidly changing industries.

Forward-thinking, innovative approaches and comfort with complexity are what define the ForeFront Power team. We are looking for individuals eager to run at the front with us.

• Desire to work in a growing company in the clean energy field.
• 3 years of experience in accounts payable.
• Excellent communication skills (both oral and written).
• Demonstrated record of working and problem-solving independently.
• Understanding of accrual accounting.
• Experience with an ERP or P2P system, with Sage Intacct as a plus
• Comfort with MS Office (Excel, Word, Outlook)
• Creative thinking skills.
• Clean energy or real estate industry experience is a plus.
• Multi-entity, nationwide company structures are a plus.
• Time Management and the ability to prioritize are essential qualifications for this role.

PHYSICAL DEMANDS

This position is primarily sedentary in nature and requires prolonged periods of sitting at a desk in front of a computer. Long hours will be needed from time to time as dictated by reporting and other deadlines.

WORK ENVIRONMENT AND CULTURE

The organization promotes an open and collaborative work atmosphere. Cross functional teams work closely together to solve problems and move the company forward. Our culture at ForeFront Power encourages employees to be authentic and to embrace our core values that celebrate passion for our work, a commitment to our planet, a winning attitude, an entrepreneurial spirit, and a community of respect for each other and our partners.

BENEFITS

This is a regular, full-time position eligible for benefits. We offer a comprehensive benefits package including competitive base salary and bonus potential; health, vision, and dental coverage; commute assistance; professional development; Paid Time Off; and 401(k) with employer match.

ABOUT FOREFRONT POWER

ForeFront Power is a leading developer of commercial and industrial-scale (C&I) solar energy and battery storage projects in the U.S. and Mexico, also offering vehicle fleet electrification services. Over 15 years of working together, the ForeFront Power team has developed more than 1,900 behind-the-meter and community solar projects, totaling more than 1.6 gigawatt-DC of renewable electricity. ForeFront Power serves business, government, education, healthcare and community solar customers with a broad array of development, asset management and advisory services from its San Francisco headquarters and via teams based in New York, Mexico City, and across the U.S. through a hybrid work model.

A wholly owned subsidiary of global energy infrastructure and investment leader Mitsui & Co. Ltd., ForeFront Power operates under Mitsui's North American investment arm, MyPower Corp. Mitsui holds a robust balance sheet and an "A" credit rating from Standard & Poor's.

ForeFront Power is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all employees and applicants for employment without discrimination on the basis of race, religion, creed, color, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.