Accounts Payable Supervisor

State of Indiana; Indianapolis (IN); On-site; USD 47,000 - 48,000; Full time

Benefits offered by this job

Health plans

Paid leave

Education reimbursement

State pension

Job summary

The State of Indiana seeks an Accounts Payable (AP) Supervisor to manage payroll, new hire processing, education reimbursement coordination, and all accounts payable for the agency.

You will review biweekly attendance, tax information, staff deductions, and benefits as required by the Comptroller and oversee voucher transactions and purchase orders to ensure accuracy and compliance.

Qualifications

• Thorough knowledge of governmental accounting, budgeting and auditing.
• Thorough knowledge of fund accounting and grant reconciliation.
• Thorough knowledge of federal/state accounting and bookkeeping laws and procedures.
• Ability to develop budgets and policies for fiscal programs.
• Ability to supervise staff and delegate work effectively.

Responsibilities

• Prepare and analyze accounting records and financial reports for accuracy.
• Reconcile discrepancies between accounts and prepare grant-funded reports.
• Manage payroll processing, new hires, promotions, retirements and terminations.
• Oversee vouchers, requisitions and purchase orders in the AP module.
• Lead and train staff, set expectations and evaluate performance.

Skills

Governmental accounting

Budgeting

Auditing

Fund accounting

Grant reconciliation

Staff supervision

Payroll processing

Tools

PeopleSoft AP module

Job description

Select how often (in days) to receive an alert:

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana State Board of Accounts (SBOA):
The Indiana State Board of Accounts is dedicated to providing the citizens of the State of Indiana with complete confidence in the integrity and financial accountability of state and local government. The Indiana State Board of Accounts is committed to providing the legislature and other interested parties with accurate and reliable information, and the key factors in achieving this commitment are the competency and professionalism of our staff. The Board of Accounts, for more than 100 years, has been holding government officials accountable to their constituents for financial reporting and following the Indiana Code when making any type of decision that relates to taxpayer dollars.

Role Overview:

The Accounts Payable (AP) Supervisor will manage the payroll for the agency; new hire, promotion, retirement, and termination processing; education reimbursement coordination, and all accounts payable. The position will review biweekly attendance, tax information, staff deductions, and benefit information in the format prescribed by the Comptroller for payment; understand payroll procedures, policies, and laws to identify inaccurate submittals; manage receiving and voucher activities in the People Soft AP module; analyze refunds posting, accounts, and funds for trends/expectations; ensure proper accounting and adherence to Indiana Code for payments; and approve voucher transactions, requisitions, and purchase orders.

The salary for this position traditionally starts at$47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
• Assist the supervisor with budgets, preparing periodic reports that compare budgeted costs to actual costs.
• Advise the controller or supervisor on the status of assigned accounts.
• Assist in the development of general policies for a fiscal program.
• Assist management in the preparation of agency or program area budget requests.
• Reconcile complex discrepancies between accounts and the appropriate department or supervisor of errors.
• Prepare reports for reconciliation of grant funded accounts.
• Analyze financial statements and reports for accuracy.
• Serve as liaison between agency and the federal government or other funding source for assigned account.
• Coordinate computerized accounting system within assigned area.
• Control the flow of appropriated funds.
• Direct the work of lower-level accountants and account clerks assisting in complex or unusual situations.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Thorough knowledge of the theories, principles and practices of governmental accounting, budgeting, and auditing.
• Thorough knowledge of fund accounting and grant reconciliation.
• Thorough knowledge of federal and state accounting and bookkeeping laws, policies, and procedures.
• Thorough knowledge of the state government organization and function.
• Thorough knowledge of automated accounting systems.
• Ability to solve complex accounting methods and procedures to meet agency need.
• Ability to prepare budgets.
• Ability to develop effective work relationships.
• Ability to prepare and interpret complex financial statements and reports.
• Ability to reconcile discrepancies between accounts.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .