Accounts Payable Supervisor

Kelvion Holding GmbH - All rights reserve; Catoosa, Northern (OK, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Kelvion Holding GmbH is seeking an Accounts Payable Supervisor to oversee daily AP operations in a manufacturing setting. You will manage invoices, payments, and vendor reconciliations while driving process improvements.

Join a team focused on accuracy, compliance, and cash-flow optimization. The role requires leadership, SAP expertise, and a bachelor's degree in a related field, with 5–8 years in AP and 2–3 years in supervision.

Qualifications

• Bachelor's degree in accounting, Finance, Business Administration, or related field.
• 5-8 years of progressive experience in accounts payable.
• Minimum of 2-3 years in a supervisory or team lead role.
• Experience in manufacturing, project-based, or industrial environments preferred.
• Demonstrated experience working with ERP systems (SAP preferred) and reporting tools.

Responsibilities

• Lead and oversee daily Accounts Payable operations, ensuring invoices and payments are processed timely.
• Monitor AP aging and manage outstanding liabilities to maintain vendor relations.
• Collaborate with Supply Chain, Operations, and Treasury on payments and cash flow.
• Resolve invoices, PO, and receiving discrepancies with cross-functional teams.
• Coach and develop AP team, set performance expectations and growth plans.
• Prepare and analyze AP metrics like aging, GRNI, cash forecasts.
• Identify opportunities to automate workflows and improve AP efficiency.
• Ensure compliance with policies, internal controls, and audit requirements.
• Support audits with documentation and audit requests.
• Maintain AP master data integrity within ERP systems and participate in system enhancements.
• All other duties as assigned.

Skills

Leadership

Communication

Analytical skills

Education

Bachelor's degree in accounting, Finance, Business Administration, or related field

Tools

SAP

Excel

Job description

Our mission is to lead the industrial transformation by championing innovation and sustainability. From optimising data centres and advancing hydrogen production to revolutionising refrigeration and HVAC systems, our mission-critical thermal solutions empower industries around the globe. United as "One Kelvion", our global team delivers innovative solutions that drive customer success and support a sustainable future.

Together, We Shape the Future

POSITION SUMMARY

The Accounts Payable Supervisor is responsible for overseeing the daily AP operations, including 3-way matching, payments, vendor statements, and dispute resolution. This role ensures timely and accurate expense recognition, strong cash flow management, and adherence to internal controls and company policies. The AP Supervisor leads a team of AP professionals, driving performance, process improvements, and cross-functional collaboration with Supply Chain, Operations, and Finance.

RESPONSIBILITIES & DUTIES

• Lead and oversee daily Accounts Payable operations, ensuring accurate and timely processing of invoices, payments, and vendor account reconciliations.
• Monitor AP aging and proactively manage outstanding liabilities to maintain strong vendor relationships and uninterrupted operations.
• Partner with Supply Chain, Operations, and Treasury/Cash Management to prioritize payments and support cash flow objectives.
• Resolve invoices, purchase orders, and receiving discrepancies by collaborating with cross-functional teams and escalating issues when necessary.
• Manage, coach, and develop AP team members, establishing clear performance expectations, accountability, and growth plans.
• Prepare and analyze AP metrics and reports, including aging, GRNI/unvouchered invoices, payment trends, and cash forecasts.
• Identify opportunities to improve processes, automate workflows, and enhance efficiency, accuracy, and scalability within AP operations.
• Ensure compliance with company policies, internal controls, audit requirements, and segregation of duties standards.
• Support internal and external audits by maintaining accurate documentation and responding to audit requests.
• Maintain AP master data integrity within ERP systems and participate in system enhancements, reporting improvements, and digital transformation initiatives.
• All other duties assigned.

OTHER RESPONSIBILITIES

• To ensure Kelvion's Standard of Excellence, which includes quality, is incorporated into every product we produce.
• Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework
• Accounts Payable & Financial Operations - Strong understanding of AP processes, payment management, cash flow impact, vendor statements, and payment terms.
• Systems & Analytical Skills - Proficiency with ERP systems (SAP preferred), advanced Excel skills, and the ability to analyze trends, risks, and performance metrics.
• Leadership & Communication - Proven ability to lead and develop teams, influence stakeholders, and effectively manage escalations and conflicts.
• Business Acumen - Ability to align AP operations with broader business objectives and cash flow goals.
• Process Improvement & Controls - Experience with internal controls, compliance, standardization, automation, and continuous improvement initiatives.
• Organization & Problem Solving - Strong prioritization, time management, attention to detail, and problem-solving skills in a fast-paced environment.

EDUCATION AND EXPERIENCE (required levels)

• Bachelor's degree in accounting, Finance, Business Administration, or related field required.
• 5-8 years of progressive experience in accounts payable
• Minimum of 2-3 years in a supervisory or team lead role
• Experience in manufacturing, project-based, or industrial environments preferred.
• Demonstrated experience working with ERP systems (SAP preferred) and reporting tools.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

At Kelvion we thrive on collaboration, embracing diversity of thought, and valuing every voice. Within Kelvion creativity shines because people are listened to, their contributions recognised, and their ideas welcomed. Our flexible approach to the way we work places people’s health and satisfaction as a priority, enhancing engagement and fostering career opportunities. We empower engaged individuals to grow, progress and carve their own paths within the company.