Accounts Payable Supervisor

Kennedys; Basking Ridge (NJ); On-site; USD 70,000 - 90,000; Full time

Job summary

A growing global law firm is seeking an Accounts Payable Supervisor to oversee financial operations in the U.S. This role involves managing transactions, ensuring compliance, and leading a team within a fast-paced environment. The ideal candidate will have strong problem-solving skills and proficiency in MS Excel, along with experience in legal accounting processes. Join a dynamic finance team to support high service standards.

Qualifications

• Proficiency in MS Excel and understanding of Accounts Payable processes.
• Strong communication and problem-solving skills required.

Responsibilities

• Supervise processing of banking transactions and vendor invoices.
• Ensure compliance with client guidelines and maintain process documentation.
• Lead the Accounts Payable team and resolve complex queries.

Skills

Problem-solving

Communication

Collaboration

Attention to detail

Multitasking

Tools

MS Excel

3E Legal System

Chrome River

Job description

Join to apply for the Accounts Payable Supervisor role at Kennedys

Kennedys, a growing global law firm, is seeking an Accounts Payable Supervisor to support our U.S. Offices, ensuring compliance with firm policies, client guidelines, retainers, jurisdictional requirements, and regulations at all times. The role involves supervising the accurate and timely processing of transactions across multiple office and client accounts, maintaining high standards of accuracy, efficiency, and professionalism.

Team

Our global Finance team includes Billing, Collections, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Accounting, and Financial Operations Database professionals located in the UK, US, and Far East. The US Finance team, headquartered in Basking Ridge, New Jersey, supports US offices by providing timely financial and management information, reporting solutions, and operational support to uphold high service standards.

Key Responsibilities

1. Transaction Oversight: Supervise the processing of banking transactions, including payments and receipts.
2. Vendor Invoice Management: Oversee handling of invoices, check requests, expense reports, and credit card transactions processed through Chrome River and Elite.
3. Billing Compliance: Ensure vendor invoices are processed according to client guidelines.
4. General Ledger Posting: Ensure overhead invoices are posted accurately in accordance with the firm's budget.
5. Client & Vendor Relations: Handle internal and external clients professionally and proactively.
6. Billing & Collections: Collaborate with teams to resolve billing discrepancies.
7. Process Documentation: Maintain guidelines, processing guides, and training materials for consistency and compliance.
8. Meetings: Conduct monthly calls with officers to discuss invoice processing and updates.
9. Team Leadership: Support and guide the Accounts Payable team, managing high-volume workflows.
10. Issue Resolution: Resolve queries, updating management on complex requests.
11. Process Improvement: Identify and implement efficiency enhancements.
12. System & Vendor Management: Troubleshoot system issues, monitor vendor statements, and review bank activity.
13. Financial Reporting & Audits: Assist with cash spreadsheets and audit requests.

Required Experience

• Proficiency in MS Excel
• Experience with clients, vendors, and legal staff
• Understanding of Accounts Payable processes and accounting principles
• Experience with banking platforms
• Problem-solving and vendor issue resolution skills
• Strong communication and collaboration skills
• High attention to detail and multitasking abilities in a fast-paced environment

Preferred Experience

• Legal accounting experience, preferably in a law firm
• Knowledge of 3E Legal System and Chrome River

Please contact us if you need support or adjustments to apply.