Accounts Payable Staff Accountant

Vail Valley Foundation; Vail (CO); Hybrid; USD 14,000 - 22,000; Part time

Benefits offered by this job

Paid Sick Time

Employee Assistance Program

Job summary

The Vail Valley Foundation is seeking a part-time accounts payable specialist to manage AP for all entities. The role offers a hybrid setup with some in-office days and a remote component, averaging 10-15 hours weekly year-round.

Responsibilities include invoice review, coding, payments, vendor management, 1099 handling, and month-end support, ensuring compliance with policies and regulations. Strong communication and independent work are essential.

Qualifications

• Bachelors’ degree from a four-year college or university.
• Preferred 2+ years of accounting experience.
• Strong analytical, technology and database skills, good organization and communication skills.
• Ability to work diligently and independently.
• Experience with multiple software platforms, preferred.
• Capacity to work independently as part of a strong team.
• Excellent oral and written communication skills.
• Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary.
• Experience with or capacity to learn Microsoft Office Suite, [and other systems].

Responsibilities

• Receive and review invoices for accuracy and completeness.
• Ensure accurate account coding and match invoices with approvals and amounts.
• Champion the new AP workflow system including coordination across the Foundation.
• Payment Processing – prepare and process transfers and payments.
• Reconcile payment transactions and resolve discrepancies.
• Vendor management – entering new vendors into systems, maintain vendor files and communicate with vendors regarding payment inquiries.
• Respond to vendors inquires in a professional and timely manner.
• Manage and distribute 1099s for multiple entities.
• Month end- assist in month-end closing activities related to accounts payable.
• Prepare and maintain reconciliation schedules including pre-paid expenses and accruals.
• Compliance- ensure compliance with company policies and relevant accounting regulations.
• Stay updated on changes in accounting standards and regulations.
• Other related duties as assigned.

Skills

Analytical skills

Technology skills

Database skills

Organizational skills

Communication skills

Independent work

Vendor management

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

Other systems

Job description

Reporting to the Accounting Controller, this individual is responsible for accounts payable of the Vail Valley Foundation and all entities. This is a part-time, year-round position requiring an average of 10-15hrs of work per week. We are open to a combination of remote and in-office work. The position will require some days to be worked in the office based on organizational and job-specific needs.

Specific Responsibilities

• Receive and review invoices for accuracy and completeness. Ensure accurate account coding, and match invoices with approvals and amounts. Champion the new AP workflow system including coordination across the Vail Valley Foundation.
• Payment Processing – prepare and process transfers and payments.
• Reconcile payment transactions and resolve discrepancies. Ensure timely and accurate disbursement of funds.
• Vendor management – entering new vendors into systems, maintain vendor files and communicate with vendors regarding payment inquiries.
• Respond to vendors inquires in a professional and timely manner.
• Manage and distribute 1099’s for multiple entities.
• Month end- assist in month-end closing activities related to accounts payable. Prepare and maintain reconciliation schedules including pre-paid expenses and accruals.
• Compliance- ensure compliance with company policies and relevant accounting regulations. Stay updated on changes in accounting standards and regulations.
• Other related duties as assigned.

Qualifications & Experience

• Bachelors’ degree from a four-year college or university.
• Preferred 2+ years of accounting experience.
• Strong analytical, technology and database skills, good organization and communication skills.
• Ability to work diligently and independently.
• Experience with multiple software platforms, preferred.
• Capacity to work independently as part of a strong team.
• Excellent oral and written communication skills.
• Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary.
• Experience with or capacity to learn Microsoft Office Suite, [and other systems].

Compensation

This is an hourly, part-time, non-exempt, year-round position.

Hourly Rate is $26/hr. – $28/hr based on experience.

Benefits:

• Paid Sick Time
• Employee Assistance Program