Accounts Payable Staff Accountant

SOUTHALL FARM & INN; Franklin (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation package

Medical, dental, vision insurance

401k with company match

Weekly pay

Education reimbursement

Job summary

Southall Farm and Inn is seeking an Accounts Payable Staff Accountant to manage day-to-day AP functions, including invoice processing, vendor management, payment processing, and month-end close activities. The role collaborates with Finance leadership and departments to ensure accurate coding and timely processing.

The position supports general accounting activities such as accruals, GL review, balance-sheet reconciliations, and CAPEX reviews.

Qualifications

• Minimum 1–3 years accounts payable or accounting experience, hospitality preferred.
• Bachelor's degree in accounting or equivalent experience.
• Strong Excel and Microsoft Office skills; ability to resolve discrepancies.

Responsibilities

• Manage AP inbox and respond to vendor/internal inquiries.
• Process and post invoices with GL coding and approvals.
• Maintain vendor records in Sage Intacct and add new vendors when required.
• Process weekly check runs and other payments (ACH, electronic, Bill.com).
• Prepare weekly cash management and assist with bank reconciliation.

Skills

Excel

Office Suite

vendor inquiries

attention to detail

Education

Bachelor's degree in accounting

Tools

Craftable

Sage Intacct

Expensify

Bill.com

Job description

Description

Southall is a premier destination bringing nature, produce and people together in a powerful and unique way.

The Accounts Payable Staff Accountant is responsible for the day-to-day Accounts Payable function, including invoice processing, vendor management, payment processing, AP system maintenance, vendor reconciliations, cash-management support, and month-end closing activities.

This position works closely with Finance leadership, department leaders, vendors, and purchasing teams to ensure invoices and payments are processed accurately and timely, expenses are properly coded, supporting documentation is maintained, and Accounts Payable records are complete and current.

The position also supports general accounting activities, including accruals, GL review, balance-sheet and bank reconciliation support, expense reclassifications, CAPEX review, and other Finance projects as assigned.

Responsibilities

• Manage the Accounts Payable inbox and respond to vendor and internal AP inquiries in a timely and professional manner
• Review, code, approve, process, and post invoices through Craftable, ensuring appropriate documentation, GL coding, department allocation, and approvals are completed
• Review purchase orders, receiving records, invoices, and supporting documentation to identify and resolve discrepancies, duplicate invoices, missing invoices, and other AP exceptions
• Maintain accurate vendor records in Sage Intacct and create new vendors once required documentation and approvals have been obtained
• Process weekly check runs and other approved payment activity, including ACH, electronic vendor payments, Bill.com, and manual payments as applicable
• Verify payments and ensure transactions processed through Craftable are properly synchronized with Sage Intacct
• Maintain the Accounts Payable Aging Report and reconcile major vendor statements, researching outstanding, duplicate, missing, or incorrectly applied invoices and payments
• Prepare and maintain the weekly Cash Management Report and assist with bank reconciliation review and outstanding or unmatched transactions
• Maintain recurring and critical invoice schedules to ensure regular expenses, including utilities and contracted services, are recorded timely
• Complete assigned Accounts Payable month-end procedures, including reviewing open bills, preparing accruals for goods or services received but not yet invoiced, and maintaining required supporting documentation
• Review AP GL detail for missing departments, incorrect GL coding, posting errors, and appropriate classification between operating expenses and capital expenditures
• Identify qualifying CAPEX purchases and ensure they are recorded to the appropriate asset or construction-in-progress accounts
• Post and review assigned month-end invoices and expenses, including travel agent commissions, contract services and labor, laundry, parking, petty cash, utilities, audio/visual expenses, and other recurring operating expenses
• Review and post Expensify transactions in accordance with established Finance deadlines.
• Assist with reclassifications, journal entries, reconciliations, GL research, and other month-end adjustments as assigned
• Maintain accurate financial information across Craftable, Sage Intacct, ProfitSword, Expensify, and other Finance systems used by Southall
• Prepare recurring Finance and Accounts Payable reports and provide updates on key AP activities, outstanding issues, and assigned Finance priorities
• Collaborate with department leaders and Finance leadership on AP coding, invoice processing, vendor balances, payment status, and other accounting questions
• Identify opportunities to improve Accounts Payable procedures, internal controls, workflow, and processing efficiency and assist with testing new processes or system enhancements
• Assist with special Finance projects, audits, reconciliations, and process-improvement initiatives
• Perform other duties and responsibilities as assigned by the Assistant Director of Finance, Director of Finance, or Southall leadership based on business needs

Requirements

• Minimum of 1-3 years of Accounts Payable or accounting experience; hospitality experience preferred
• Bachelor's degree (B.A) in accounting highly preferred, or four years related experience and/or training; or equivalent combination of education and experience
• The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
• Lifting, pushing, pulling, carrying - limited lifting, pushing, pulling or carrying up to 15-20 lbs. Generally, boxes, computer equipment
• Limited bending/kneeling required when arranging supplies or equipment
• Mobility - limited, between offices and departments
• Infrequent continuous standing, climbing or driving required
• Strong Microsoft Excel skills and proficiency in Microsoft Office, including Outlook and Word
• Ability to research and resolve invoice, vendor, payment, and accounting discrepancies independently
• Strong attention to detail and commitment to accuracy

Our Benefits

• Competitive compensation package
• Medical, dental, vision, short and long-term disability, company-provided life insurance
• Generous paid time off accruals
• 9 paid holidays annually
• 401k and company match
• Weekly pay
• Education reimbursementBest-in-class Employee Assistance Program
• Free weekly outdoor activities and wellness classes
• 30% internal discounts
• Fresh and free daily meal
• Bountiful internal growth opportunities

Our Team

Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.

We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.

Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.

Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.