Accounts Payable Staff Accountant

Fernbank Museum of Natural History; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Fernbank Museum of Natural History in Atlanta seeks an Accounts Payable Staff Accountant to manage AP entries and payment processing across multiple bank accounts, ensuring accurate documentation and timely checks.

Responsibilities include reconciliations, vendor record maintenance, 1099 reporting, and supporting monthly close and audits; requires degree in accounting and AP experience, with strong QuickBooks/Tradogram skills and MS Office proficiency.

Qualifications

• Bachelor's degree in accounting or related field.
• At least two years of accounts payable experience.

Responsibilities

• Process A/P invoices into the financial system daily.
• Print and process checks from multiple bank accounts.
• Reconcile month-end A/P aging to GL and other liability accounts.
• Maintain vendor records and assist with year-end 1099 reporting.

Skills

QuickBooks integration

Ten key by touch

Microsoft Office

Organizational skills

Communication skills

Education

Bachelors in accounting or related field

Tools

QuickBooks

Tradogram

Microsoft Office Suite

Job description

Job Title Accounts Payable Staff Accountant Employment Type Salary (Exempt) Department Accounting Reports to CFO and VP of Finance Job Summary Responsible for all A/P entries into financial software. Responsible for printing and processing all checks based on purchase orders and check requests from multiple bank accounts. Responsible for resolution of all A/P problems. Responsible for monthly reconciliations of multiple liability accounts including annual audit support. Must provide accounting support required to maximize department operations.

Responsibilities

• Responsible for the integration link between Quickbooks and Tradogram purchasing software.
• Review of Tradogram data entry for proper supporting documentation, appropriate approval chains, invoicing information, and account allocations.
• Updating of Tradogram information for check payment information, maintaining of supplier information and general ledger maintenance.
• Daily entry of A/P Invoices into Quickbooks.
• Print and process checks for approved invoices from multiple bank accounts as appropriate.
• Reconcile month end A/P aging report to General Ledger accounts payable balance and analysis of other G/L liability accounts.
• Preparation of credit card reconciliations.
• Research and resolve vendor statements arising from invoice processing.
• Record benefit transactions. Reconcile multiple insurance benefit statements and insurance liability accounts on a monthly basis.
• Prepare year-end 1099 reporting and maintain vendor I-9 records.
• Prepare A/P database for new fiscal year; prepare prior year vendor files for storage and prepare new files for new fiscal year.
• Assist with internal petty cash disbursements.
• Maintain internal bank cash levels; order cash shipments; reconcile cash disbursements from the operating account bank balance on a periodic basis.
• Maintain files and records of all licenses and permits. Requirements

Requirements

• A Four-year degree in accounting or related field is required.
• At least two years working experience in accounts payable.

Skills

• Familiar with Quickbooks financial software, Tradogram and Quickbooks/Tradogram integration.
• Ten key by touch a plus.
• Experience with the Microsoft suite of products including Outlook, Excel, Word and Power Point.
• Good organizational skills.
• Good communication skills both verbal and written.