Accounts Payable Specialist | Riviera Dining Group

Rival; Miami, Northern (FL, KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Riviera Dining Group in Miami, FL seeks an AP Specialist to support the AP Manager in daily, weekly, and monthly finance duties. You will administer accounts payable, maintain the general ledger, and ensure accurate invoicing and vendor relations to help the Food and Beverage operation meet budget goals.

The role requires strong Excel skills, a accounting-focused degree, and the ability to handle month-end processes and audits. This is an on-site position within the RDG portfolio of venues.

Qualifications

• Bachelor’s degree in accounting or business with accounting emphasis.
• Strong numerical and financial data skills.
• Proficient with Excel spreadsheets.
• Willing to work hours to meet deadlines.

Responsibilities

• Support the AP Manager with daily, weekly, and monthly duties.
• Enter A/P invoices and ensure correct GL coding.
• Maintain general ledger and AP records.
• Supervise Accounts Payable.
• Process AP paperwork from ownership entities.
• Set up new vendors and manage vendor relations.
• Process entries in the R365 accounting software.
• Handle AP inquiries and resolve discrepancies.
• Assist with month-end procedures and closing.
• Respond to inquiries, chargebacks, and audits.

Skills

Financial data

Excel

Education

Bachelor's degree in accounting

Tools

R365

Job description

WHO ARE WE?

Riviera Dining Group is redefining hospitality through elevated dining, vibrant nightlife, and immersive design. From the success of MILA in Miami Beach to the expansion of AVA, CASA NEOS, and CLAUDIE, RDG is building a collection of destinations that offer more than a meal — they create unforgettable experiences.

Job Description

POSITION SUMMARY

The AP Specialist is to support and assist the AP Manager in all daily duties, responsibilities, and needs of the Finance / Accounting Department. He/she will administer and carry out daily, weekly, and monthly duties that support the department and provide financial reporting tools to management to ensure the Food and Beverage operation is running efficiently and meeting operating budget expectations.

RESPONSIBILITIES

• Works hand in hand with the Controller on budget-to-actual accounting and daily reconciliation of all sales.


• Manage accounts payable function, including entering A/P invoices, ensuring accurate general ledger coding of all invoices, and check writing


• Responsible for overall maintenance of general ledger and all accounting activity


• Supervise Accounts Payable


• Process Accounts Payable paperwork from all ownership entities.


• New vendor setup and vendor relations


• Process entries in the accounting software R365


• Manage all AP-related inquiries


• Match all invoices vs. LTS on a daily basis


• Credit Card reconciliations


• Manage all payroll deductions reconciliations


• Supervise accuracy of invoice coding in R365


• Day-to-day DSR reconciliations (Sales, Cash, Tips)


• Assist with all financial-related audits.


• Perform such other accounting, financial, or administrative tasks as may be required.


• Perform month-end procedures and other duties and reconcile outstanding account balances and general ledger accounts.


• Respond to guest inquiries, disputes, and chargeback requests in a timely manner.


• Responsible for the research and resolution of all chargebacks.


• Research and assist with inquiries and requested information in a timely manner and complete and resolve discrepancies.


• Prepare and distribute daily in-house reports


• Responsible for month-end deadlines and schedules.


• Assist with the monthly journal entries and closing duties.


• Ensure reconciliation of third-party billing and resolve any discrepancies.


• Perform any other duties as assigned by the CFO or Corporate Controller.

REQUIREMENTS AND QUALIFICATIONS

• A Bachelor’s degree in accounting, or a bachelor’s degree in business with emphasis in accounting, is required.


• Must be highly skilled in dealing with financial and numeric data.


• Must be highly skilled in the use of Excel Spreadsheets.


• Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• General office assignments (typing), which lend themselves to repetitive motion.


• Sitting in a stationary position for several hours within the day.

The preceding statements are intended to describe the general nature & level of work being performed by an employee assigned to this job.They are not intended to be an exhaustive list of all duties, functions, responsibilities, and skills required of employees so classified. RDG reserves the right to modify or deviate from the duties, functions, responsibilities, and skills required of employees in this job and nothing herein shall restrict RDG management’s right to assign or reassign tasks, duties, or responsibilities to this job at any time.