Accounts Payable/Receivable Payroll Specialist

Toojaysdeli; West Palm Beach (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Toojaysdeli is seeking an Accounting Support Specialist to assist the accounting team in West Palm Beach. Primary duties include AP/AR processing, vendor liaison, and aiding bi-weekly payroll.

You will help reconcile invoices, manage vendor files, and participate in month-end close activities, ensuring accuracy and timeliness in all financial tasks.

Qualifications

• Associate degree in accounting, bookkeeping, or equivalent work experience.
• 1–3 years’ experience in AP/AR and basic payroll duties (service/restaurant industry experience a plus).
• Proficient with Microsoft Excel, Word, and Outlook.
• Strong communication and customer service skills.
• Detail-oriented, organized, able to multi-task, and work independently with minimal supervision.
• Demonstrated problem-solving skills and initiative.

Responsibilities

• Scan vendor invoices into the general ledger; verify proper approvals and resolve invoice discrepancies.
• Manage vendor relationships: answer inquiries, research and resolve billing issues, and maintain vendor files.
• Monitor and clear weekly invoice-hold reports; release approved invoices for payment to ensure on-time settlements.
• Maintain and reconcile bakery cash-sales and employee-lunches AR accounts; perform collections and post receipts.
• Review and process employee expense reports and corporate credit card transactions.
• Assist with bi-weekly payroll processing (data entry, payroll file prep, and basic payroll reconciliation).
• Support month‑end close tasks related to AP/AR (reconciliations, accruals, and journal entries) as needed.
• Maintain compliance with company policies, internal controls, and safety standards.

Skills

AP/AR

Payroll

Excel

Word

Outlook

Communication

Attention to detail

Independent work

Problem solving

Education

Associate degree in accounting

Tools

Restaurant365

Job description

This position reports to our Controller

On Premise / Not Hybrid / Not Remote

Location: West Palm Beach Support Center

Salary commensurate with Experience

Job Summary

Provide day-to-day support to the accounting team with primary responsibility for accounts payable, accounts receivable, collections, vendor management, and assistance with bi‑weekly payroll processing. Ensure accurate, timely processing of invoices, payments, and reconciliations and maintain positive vendor and internal relationships.

Primary Responsibilities

• Scan vendor invoices into the general ledger; verify proper approvals and resolve invoice discrepancies.
• Manage vendor relationships: answer inquiries, research and resolve billing issues, and maintain vendor files.
• Monitor and clear weekly invoice-hold reports; release approved invoices for payment to ensure on-time settlements.
• Maintain and reconcile bakery cash-sales and employee-lunches AR accounts; perform collections and post receipts.
• Review and process employee expense reports and corporate credit card transactions.
• Assist with bi-weekly payroll processing (data entry, payroll file prep, and basic payroll reconciliation).
• Support month‑end close tasks related to AP/AR (reconciliations, accruals, and journal entries) as needed.
• Maintain compliance with company policies, internal controls, and safety standards.

Qualifications

Required

• Associate degree in accounting, bookkeeping, or equivalent work experience.
• 1–3 years’ experience in AP/AR and basic payroll duties (service/restaurant industry experience a plus).
• Proficient with Microsoft Excel, Word, and Outlook.
• Strong communication and customer service skills.
• Detail-oriented, organized, able to multi-task, and work independently with minimal supervision.
• Demonstrated problem-solving skills and initiative.

Preferred

• Experience with Restaurant365 or similar restaurant/ERP systems.

Physical requirements

• Medium work: occasional lifting/moving up to 30 lbs, frequent up to 20 lbs.
• Ability to move throughout the office and operate standard office equipment (PC, copier, fax).
• Ability to reach, bend, crouch, stand, sit, twist, and communicate effectively.