Accounts Payable Specialist — Nonprofit Museum

Tennessee Valley Railroad Museum; Chattanooga (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

The Tennessee Valley Railroad Museum is seeking an Accounting Associate – Accounts Payable to join our Finance & Administration team at our Chattanooga, TN campus. This full-time role supports vendor invoicing, payment processing, and month-end close, ensuring accurate expense allocations and timely payments.

The ideal candidate will have an accounting degree and 2+ years of experience, with GAAP and nonprofit accounting familiarity.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 2+ years of accounting experience.
• Proficiency in Accounting Software and Microsoft Office Suite.
• Understanding of GAAP and nonprofit accounting principles.
• Superior attention to detail.
• Excellent organizational and time-management skills.
• Ability to manage multiple projects and meet deadlines.
• Strong interpersonal skills and a team-oriented mindset.
• Effective partnership with internal/external partners and service providers

Responsibilities

• Gathers purchase orders, charge slips, sales tickets, and prepares payments.
• Maintains all payment or other transaction records, and files documents.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies, allocates, and posts details of business transactions to subsidiary accounts.
• Assist with preparing documentation for audits and reporting.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Record and reconcile daily financial transactions (sales, donations, grants, etc.).
• Receive and verify expense reports from personnel.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Adheres to company policies and procedures at all times.
• Works effectively across teams, as needed, to collaborate and deliver on operational goals.
• Works evenings and weekends for events or campaigns as needed.
• Maintains regular and predictable attendance, including working overtime as needed.
• Works cooperatively and collaboratively with team members, guests, and vendors.
• Performs any other tasks assigned by members of the leadership team.

Skills

Attention to detail

Time management

Team player

Interpersonal skills

Multitasking

Education

Accounting degree

Tools

Accounting Software

Microsoft Office

Job description

The Tennessee Valley Railroad Museum is seeking an Accounting Associate – Accounts Payable to join our Finance & Administration team at our Chattanooga, TN campus. This full-time role supports vendor invoicing, payment processing, and month-end close, ensuring accurate expense allocations and timely payments.

The ideal candidate will have an accounting degree and 2+ years of experience, with GAAP and nonprofit accounting familiarity.