Accounts Payable Specialist I

Ulteig; Minneapolis (MN); On-site; USD 48,000 - 64,000; Full time

Job summary

Ulteig is seeking an Accounts Payable Specialist I in Minneapolis to process invoices, expense reports, and vendor payments while supporting procurement activities. You will maintain vendor records and ensure compliance with internal controls and policies.

The role requires attention to detail, strong communication, and the ability to manage multiple tasks. Prior experience with MS Office and D365 F&O is preferred. This is an on-site position in Minnesota.

Qualifications

• 2 years of experience in accounting or related field.
• Basic knowledge of accounting procedures and standards.
• Strong communication and organizational skills.
• Ability to handle confidential matters with discretion.

Responsibilities

• Review and process employee expense reports per policy.
• Enter and process vendor invoices and payments across entities.
• Perform vendor statement reconciliations and resolve discrepancies.
• Support payment cycles including checks and electronic payments.
• Create and maintain purchase orders per project needs and approvals.
• Maintain vendor master records with internal controls and documentation.
• Assist vendors and internal stakeholders with inquiries.

Skills

Experience

Accounting knowledge

Interpersonal skills

Organization skills

MS Office

D365 F&O

Education

Associate's degree in accounting

Bachelor's degree in accounting

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Microsoft D365 F&O

Job description

The Opportunity

Ulteig has an outstanding opportunity for an Accounts Payable Specialist I to join our engaging and collaborative team. In this role, the Accounts Payable Specialist I is responsible for the accurate processing of invoices, expense reports, vendor payments, and vendor records while supporting procurement activities and delivering excellent service to internal and external customers. This role helps ensure efficient, compliant, and accurate financial operations across the organization.

What You'll Do

• Review and process employee expense reports in accordance with company policies and established approval procedures.
• Accurately enter, validate, and process vendor invoices and payment transactions across multiple legal entities while maintaining data integrity and compliance standards.
• Perform vendor statement reconciliations and research and resolve discrepancies to ensure accurate account balances.
• Support payment cycles, including check runs and electronic vendor payments, ensuring timely and accurate disbursements.
• Create and maintain purchase orders based on project team requirements and approved vendor quotations, ensuring adherence to procurement processes.
• Establish, maintain, and update vendor master records while ensuring compliance with internal controls, documentation requirements, and company policies.
• Provide professional and timely support to vendors and internal stakeholders by responding to routine inquiries and assisting with issue resolutions.
• Perform additional duties and responsibilities as needed.

What We Expect from You

• 2 years of experience, an associate's or bachelor's in accounting or a related field is preferred but not required.
• Basic knowledge of accounting procedures and standards.
• Must have a high level of interpersonal skills to handle confidential matters related to daily business operations.
• Strong organizational/follow-up skills and attention to detail.
• Must possess well-rounded knowledge of commonly used concepts, practices, and procedures of the associated industry.
• Demonstrates excellent verbal and written communication, time management, interpersonal, and organizational skills. Demonstrates the ability to be organized, work on multiple projects simultaneously, and meet deadlines by setting priorities.
• Proven experience in Microsoft Software Applications (Word, Excel, PowerPoint, Access)
• Experience with Microsoft D365 F&O preferred.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have authorization to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team members.

What You Can Expect from Ulteig