Accounts Payable Specialist I

First Interstate Bank; Billings (MT); On-site; USD 42,000 - 62,000; Full time

Job summary

The Accounts Payable Specialist I at First Interstate Bank will manage vendor payments, code and post invoices, and balance data to the Accounts Payable ledger in accordance with AP policies and GAAP. You will interact with internal and external customers to respond to inquiries and reports.

Responsibilities include processing invoices, printing checks, monitoring vendor cards, creating coverage processes, and updating procedures.

Qualifications

• Knowledge of accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Strong attention to detail and accuracy with high volume processing and proven research skills.
• Proficient in Microsoft Office applications.
• Excellent communication skills both written and verbal.
• High School Diploma or GED required; Accounts Payable experience preferred.

Responsibilities

• Manages the payment process for assigned vendors.
• Performs all tasks associated with invoice processing routinely with some assistance according to established procedures.
• Builds a familiarity with vendors and items paid to improve on processing.
• Creates processes to ensure others can cover the workload during absence.
• Assists others when needed.
• Covers for others in their queues when needed.
• Monitors purchasing cards for assigned vendors and ensures items are cleared timely.
• Prints and processes checks and payments daily, if applicable.
• Processes invoice uploads when needed.
• Monitors invoices email box, if applicable, and handles all emails in a timely fashion.
• Completes all assigned miscellaneous tasks timely and accurately.
• Writes new procedures and updates existing procedures with minimal to no assistance.
• Assists others when needed.

Skills

Accounting principles

Attention to detail

Excellent communication

Banking knowledge

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

What’s Important to You

We know your career is just one aspect of a meaningful, complex, and demanding life. That’s why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

Generous Paid Time Off (PTO) in addition to paid federal holidays.

Child Care Assistance Program for eligible dependent(s).

Exercise reimbursement program for employees.

The health and happiness of the places we call home matter to us.

Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

SUMMARY

The Accounts Payable Specialist I will perform a variety of Accounts Payable functions including coding, posting, and balancing data to the Accounts Payable Ledger. Checks and verifies transactions to ensure consistency and accuracy of documents. Reviews and verifies transactions to ensure consistency and accuracy of documents for compliance with A/P policies and procedures and generally accepted accounting principles. Prints vendor checks for invoice payments. Position interacts with internal and external customers in responding to inquiries or report requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages the payment process for assigned vendors.

Performs all tasks associated with invoice processing routinely with some assistance according to established procedures.

Builds a familiarity with vendors and items paid to improve on processing.

Creates processes to ensure others can cover the workload during absence.

Assists others when needed.

Covers for others in their queues when needed.

Monitors purchasing cards for assigned vendors and ensures items are cleared timely.

• Oldest Invoice dates out first each day;
• Highest dollars to $1,500 done next each day;
• Creation date kept within 7 days if at all possible after other criteria is met

Prints and processes checks and payments daily, if applicable.

Processes invoice uploads when needed.

Monitors invoices email box, if applicable, and handles all emails in a timely fashion.

Completes all assigned miscellaneous tasks timely and accurately.

Writes new procedures and updates existing procedures with minimal to no assistance.

Assists others when needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.

Strong attention to detail and accuracy with high volume processing and proven research skills.

Proficient in Microsoft Office applications.

Excellent communication skills both written and verbal.

EDUCATION AND/OR EXPERIENCE

High School Diploma or General Education Degree (GED) required Accounts Payable experience preferred.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently Lifting - Occasionally (up to 10 lbs) Sitting - Frequently Overtime - Subject to business need Typical Work Hours - M-F (8-5) Regular and Predictable Attendance - Required

First Interstate Bank is an equal opportunity employer committed to a diverse workforce and a barrier-free employment process. Employment is based solely on an individual's merit and qualifications directly related to the position. We do not discriminate on the basis of race, color, religion, national origin, ancestry, pregnancy status, sex, age, marital status, disability, medical condition, or any other characteristics protected by law. We make all reasonable accommodations to meet the obligations set forth under the Americans with Disabilities Act (ADA) and state disability laws. In order to ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990, as amended, individuals that require accommodation in the job application process for a posted position may contact us Monday through Friday, 8 am to 5 pm MST at [e-mail]. All applicants must pass pre-employment screenings including a background check. First Interstate BancSystem participates in E-Verify which will require new employees to verify their identity and employment eligibility through the internet-based system operated by the Social Security Administration (SSA) and the Department of Homeland Security (DHS). E-Verify Notice English or Spanish Right to Work Notice English or Spanish