Accounts Payable Specialist (Hybrid)

Auberge Collection; Maine; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

White Barn Inn in Kennebunk, Maine, part of the Auberge Collection, seeks a detail-oriented Accounts Payable Clerk to join the finance team. You will manage AP processes, ensure timely vendor payments, and maintain financial integrity.

This hybrid role requires a high school diploma, AP experience, and strong data-entry accuracy. You will support month-end close, vendor communications, and expense processing while traveling to Kennebunk as needed.

Qualifications

• Requires meticulous data entry and accuracy.
• Experience handling accounts payable processes.
• Familiarity with standard accounting software and vendor communications.

Responsibilities

• Process invoices and ensure proper coding and payment.
• Prepare payment runs and coordinate approvals.
• Maintain vendor relationships and respond to inquiries promptly.
• Process employee expense reports and ensure receipts match policies.
• Support month-end close and provide documentation for audits.
• Assist with multiple properties within the portfolio.

Skills

Attention to detail

Data entry

Accounts payable

Organizational skills

Time management

Education

High school diploma or equivalent

Accounting/finance education

Tools

Accounting software

Job description

A beloved local landmark for over 150 years, White Barn Inn, Auberge Collection is synonymous with warm New England hospitality, rustic charm, and uncompromising attention to detail. Just a 90-minute drive north of Boston in the charming coastal town of Kennebunk, Maine, the 28-room property is renowned as one of the country’s most distinctive getaways offering supreme levels of quality, luxury, and gracious service. The hotel's four waterfront cottages and one-of-a-kind houseboat boats coastal views and access to White Barn Marina. Amenities include an outdoor infinity pool, coastal views, an award-winning spa, two restaurants, convenient access to fine shopping and art galleries in Kennebunkport, as well as a variety of experiences from bike riding to local apple orchards to traditional Maine lobster bakes. The White Barn Restaurant, a culinary legend, Forbes Five Star and AAA Five Diamond fine dining destination, offers seasonal, contemporary New England cuisine while the new Little Barn is a casual eatery highlighting the local Maine farmstead and fisheries to the table in flavorful, approachable dishes. In summer 2020, White Barn Inn unveiled a property-wide redesign led by New York-based Jenny Wolf Interiors that refreshed guest rooms and public spaces with playful contemporary touches and elements from local Maine purveyors.

For more information: auberge.com/whitebarninn Follow White Barn Inn on Facebook and Instagram @WhiteBarnAuberge

We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Key Responsibilities:

• Invoice Processing:
  • Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
  • Enter invoices into the accounting system and prepare them for payment processing.
  • Support statement reconciliation and invoice processing.
• Payment Processing:
  • Process payment runs and prepare checks or electronic transfers for approved invoices.
  • Collaborate with internal departments to obtain necessary approvals for payments.
• Vendor Relations:
  • Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
  • Communicate effectively with vendors to ensure accurate and up-to-date account information.
• Expense Reports:
  • Review and process employee expense reports, verifying receipts and compliance with company policies.
  • Ensure timely reimbursement of employee expenses.
• Record Keeping:
  • Maintain organized and accurate records of all accounts payable transactions.
  • Assist with month-end closing activities and provide necessary documentation for audits.
  • Supports multiple properties across the portfolio
• Reporting:
  • Generate regular reports on accounts payable status, providing insights into outstanding payments and expense.
  • Assist with EOM close and reporting deadlines, including occasional extended hours.

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience in accounts payable or a related field.
• Familiarity with accounting software
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• This is a hybrid work environment so candidates must be able to travel to Kennebunk, Maine

About Auberge Collection Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. For more information: auberge.com Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge About Friedkin Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports. Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo. The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus. For more information, please visit www.friedkin.com

WBI Operations LLC is an Equal Opportunity Employer, M/F/D/V. WBI Operations LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, WBI Operations LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.