Accounts Payable Specialist — High-Volume, On-Site Sacramento

Weintraub; Sacramento (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Weintraub Tobin, a Sacramento-based law firm, seeks a full-time Accounts Payable Specialist to join the Accounting and Finance team on-site. You will process high-volume vendor invoices, reimbursements, and firm-wide payments while upholding policy compliance and delivering excellent service.

Ideal candidates have 1–4 years in accounts payable in a professional office, a related degree, strong Excel skills, and meticulous attention to detail; experience with Orion is a plus and confidentiality

Qualifications

• 1-4 years accounts payable or light bookkeeping in a law firm or professional office environment preferred.
• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field preferred.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with Orion or similar accounting software is a plus.
• Strong attention to detail with a high degree of accuracy.
• Excellent organizational, analytical, and time management skills.
• Ability to manage multiple priorities in a high-volume, deadline-driven environment.
• Strong customer service and interpersonal skills with vendors, attorneys, staff, and Firm leadership.
• Ability to work independently and maintain confidentiality regarding financial and client information.

Responsibilities

• Prepare and process high-volume vendor payments, including checks, ACH, wire transfers, and other electronic payments
• Review invoices and reimbursement forms for appropriate approvals, coding, and supporting documentation
• Process employee expense reimbursements
• Maintain organized and accurate accounts payable records, files, and supporting documentation
• Review, match, and code invoices to cost codes in the accounting system
• Respond promptly to vendor and employee inquiries regarding payment status and accounts payable transactions
• Reconcile all vendor statements on a monthly basis
• Ensure timely processing of invoices while maintaining accuracy and meeting payment deadlines
• Process and generate Firm invoices
• Make collection calls
• Provide other duties as needed and assigned by Firm management

Skills

Accounts payable

MS Office

Attention to detail

Organizational skills

Time management

Vendor communication

Confidentiality

Education

Bachelor's degree in Accounting, Finance, Business Administration, Economics, or related field

Tools

Orion accounting software

Job description

Weintraub Tobin, a Sacramento-based law firm, seeks a full-time Accounts Payable Specialist to join the Accounting and Finance team on-site. You will process high-volume vendor invoices, reimbursements, and firm-wide payments while upholding policy compliance and delivering excellent service.

Ideal candidates have 1–4 years in accounts payable in a professional office, a related degree, strong Excel skills, and meticulous attention to detail; experience with Orion is a plus and confidentiality