Accounts Payable Specialist (Fiscal Spec III)
King County, WA
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Résumé du poste
King County is seeking an Accounts Payable Specialist (Fiscal Specialist III) to support the Parks Division’s Accounting and Fiscal Administration Team. The role involves managing the AP Inbox, processing i-Expense reports, and handling P-card receipts and requisitions, with opportunities to cross-train in other AP duties.
You will help maintain strong internal controls, ensure accuracy and compliance, and contribute to financial operations in a hybrid onsite/remote setup at King County
Qualifications
- Experience processing high-volume AP transactions and reconciling invoices.
- Proficiency with ERP systems (Oracle EBS, SAP, Workday) and MS Office, esp. Excel.
- Strong organizational skills and attention to detail.
Responsabilités
- Process a high volume of payment requests with approvals and proper coding.
- Enter invoices and disbursement requests accurately in the accounting system.
- Process P-card receipts and requisitions in a timely manner.
- Cross-train in employee reimbursements and other AP tasks.
- Maintain organized financial files and ensure documentation is in order.
Connaissances
Formation
Outils
Description du poste
Are you a finance professional who thrives in a fast-paced environment and enjoys making a meaningful impact?
Join our dynamic team-oriented Accounting and Fiscal Administration Team and play a vital role in keeping our parks safe, accessible, and sustainable through thoughtful, strategic accounting. We are seeking a skilled, knowledgeable, and experienced accountant to join the team as an Accounts Payable Specialist (Fiscal Specialist III). In this role, you will contribute to work that directly enhances quality of life through environmental stewardship, equity, health, and wellness. If you’re passionate about the outdoors and making a positive impact in your community, this is an opportunity to do both.
In addition to the current opening, this recruitment may be used to establish a pool of qualified candidates to fill future Project/Program Manager II career service and term-limited temporary openings within the Parks Division or throughout the Department of Natural Resources & Parks (DNRP) over the next six months.
As the Accounts Payable Specialist for King County Parks’ Accounting and Fiscal Administration Team, you will work both independently and collaboratively to deliver essential accounts payable functions. Reporting to the Accounting Supervisor (Business and Finance Officer IV), you will manage the Parks AP Inbox, process i-Expense reports, and handle P-card receipts and requisitions. You will also have opportunities to cross-train in employee reimbursements, check deposits, and other AP functions.
You will help maintain strong financial and internal controls, ensuring accuracy, efficiency, and compliance.
If you enjoy repetitive work, collaboration, and have a keen eye for detail, this role is for you!
The Accounting and Fiscal Administration Team, part of the Finance, Budget & Planning section, plays a critical role in advancing the Parks Division’s mission to steward, enhance, and expand parks, trails, open spaces, and environmental initiatives that support healthy, thriving communities throughout King County. As the division’s financial backbone, the team provides strategic financial planning, fiscal stewardship, and operational support for a system that includes more than 205 parks, 175 miles of regional trails, and 215 miles of backcountry trails.
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Accounts Payable Specialist (Fiscal Specialist III), you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.
- Financial Transactions: Process a high volume of payment requests with proper approvals/ authorizations, entering invoices and disbursement requests accurately and in compliance financial policies into the accounting system. Payment Processing: Ensure timely and accurate payment of invoices and P-card receipts in accordance with established policies/procedures.
- Requisitions: Prepare requisitions for payments to contractors, consultants, agencies, and vendors based on approved invoices.
- Record Keeping: Maintain organized financial files and ensure all billing and payment documentation is filed in chronological order.
- Policy Communication: Interpret and communicate relevant policies, procedures, codes, and regulations to internal and external partners while handling sensitive/confidential information professionally/responsibly.
- Additional Duties: Provide backup support to team members and assist with other tasks to ensure smooth and seamless financial operations.
- Experience: Professional experience in processing, reviewing, and/or monitoring high volume AP transactions to include reconciling invoices, processing payments, and resolving payment discrepancies.
- Technical Skills: Proficiency in using Enterprise Resource Programs (ERP) (for example Oracle EBS, SAP, Workday) and MS Office, with advanced skills in MS Excel for daily accounting, financial transactions and process optimization.
- Time Management: Proven track record in managing competing priorities and processing high volume of transactions under tight deadlines with meticulous attention to detail.
- Customer Service: Demonstrated skills in providing front-line customer service in accounts payable or related accounting field, acting with customers in mind and using discretion, patience, etiquette, and professionalism.
- Autonomy and Collaboration: Ability to complete assignments and tasks autonomously or by collaborating effectively within a team setting.
- Communication: Strong communication skills with the ability to clearly convey information, provide directions, and deliver training to diverse groups, including technical and non-technical staff.
Customer Focus: Ability to build strong customer relationships and deliver customer-centric solutions.
Collaborates: Ability to build partnerships and work collaboratively with others to meet shared objectives.
Interpersonal Savvy: Ability to relate openly and comfortably with diverse groups of people.
Resourcefulness: Ability to secure and deploy resources effectively and efficiently.
Ensures Accountability: Ability to hold self and others accountable to meet commitments.
- Bachelor’s degree in accounting, finance, or a related field.
- Knowledge of public sector/governmental accounting and financial operations.
- Demonstrated experience processing high volumes of P-Card transactions, expense reports, purchase requisitions, and reconciling purchase orders to support procurement.
- Work Location: The Accounting and Fiscal Administration Team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.
- Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
- King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
- Work Schedule: This full-time position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
- Union Representation: This position is represented by Teamsters 117
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Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.
No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment based on citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.
Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12 paid holidays each year plus two personal holidays
- Generous vacation and paid sick leave
- Paid parental, family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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