Accounts Payable Specialist - Dispositions

ABB; Hackettstown (NJ); On-site; USD 59,000 - 94,000; Full time

Benefits offered by this job

Health Insurance

Dental Plan

Vision Benefit

Life Insurance

AD&D

Parental Leave

401k with Company Contributions

Job summary

ABB in Hackettstown, NJ seeks an Accounts Payable Specialist focused on Invoice Dispositions. This entry‑level role assists the Purchasing team, resolves invoices, and maintains thorough documentation. You’ll handle discrepancies, communicate with vendors, and support general AP tasks in a fast‑paced, detail‑driven environment.

The ideal candidate has an associate degree and solid Excel/ERP experience, with strong communication and organizational skills. Onsite work in NJ is required.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience will be considered.
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas) and ERP/AP software systems.
• 1+ years of relevant working experience (ideally in accounting, procurement, or related).
• Strong attention to detail and ability to work with numerical data accurately.
• Effective communication skills, both written and verbal.
• Ability to work independently while contributing to a team‑oriented environment.
• Experience with invoice processing or Accounts Payable workflows.
• Familiarity with vendor communication or customer service roles.

Responsibilities

• Review and disposition problem invoices, including mismatches, missing information, pricing discrepancies, and receipt issues.
• Communicate with vendors, purchasing, receiving, and internal departments to gather information and resolve invoice exceptions.
• Update invoice records, notes, and status changes in the AP system with accuracy and clarity.
• Monitor aging reports and follow up on outstanding items to prevent delays in payment.
• Maintain compliance with company policies, internal controls, and audit requirements.
• Assist with general Accounts Payable tasks as needed, including data entry, document verification, and reporting.
• Identify recurring issues and escalated patterns to leadership for process improvement opportunities.

Skills

Microsoft Excel

ERP / AP software

Attention to detail

Communication skills

Independent working

Education

Associate degree in Accounting/Finance/Business Admin

Tools

ERP systems

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Planning & Fulfillment Manager

__

The Accounts Payable Specialist (focusing on Invoice Dispositions) is responsible for reviewing, researching, and resolving problem invoices to ensure timely and accurate payment processing. This entry‑level role supports the Purchasing team by identifying discrepancies, communicating with internal stakeholders and vendors, and maintaining detailed documentation throughout the resolution process.

The ideal candidate is detail‑oriented, organized, and comfortable working with data in Excel and other business applications.

This position is required to work onsite in our Hackettstown, NJ facility.

Key Responsibilities

• Review and disposition problem invoices, including mismatches, missing information, pricing discrepancies, and receipt issues.
• Communicate with vendors, purchasing, receiving, and internal departments to gather information and resolve invoice exceptions.
• Update invoice records, notes, and status changes in the AP system with accuracy and clarity.
• Monitor aging reports and follow up on outstanding items to prevent delays in payment.
• Maintain compliance with company policies, internal controls, and audit requirements.
• Assist with general Accounts Payable tasks as needed, including data entry, document verification, and reporting.
• Identify recurring issues and escalated patterns to leadership for process improvement opportunities.

Required Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience will be considered.
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas) and comfort working with ERP or AP software systems.
• 1+ years of relevant working experience (ideally in accounting, procurement, or related).
• Strong attention to detail and ability to work with numerical data accurately.
• Effective communication skills, both written and verbal.
• Ability to work independently while contributing to a team‑oriented environment.
• Strong organizational skills and ability to manage multiple tasks in a fast‑paced setting.
• Experience with invoice processing or Accounts Payable workflows.
• Familiarity with vendor communication or customer service roles.
• Exposure to ERP systems preferred.
• Candidates must already possess authorization to work for ABB in the US.

What's in it for you

We empower you to take the lead, share bold ideas, and shape real outcomes. You’ll grow through hands‑on experience, mentorship, and learning that fits your goals. Here, your work doesn’t just matter, it moves things forward

ABB is an Equal Employment Opportunity and Aff…

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Aff… by contacting an ABB HR Representative at 1-888-694-7762.

Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail]. Resumes and applications will not be accepted in this manner.

While base salary is determined by things such as the successful applicant’s qualifications and experience, this position is expected to pay between $58,500 and $93,600 annually.

ABB Benefit Summary For Eligible US Employees

[excludes ABB E-mobility, Athens union, Puerto Rico]

Go to MyBenefitsABB.com and click on “Candidate/Guest” to learn more

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D – 100% employee paid up to maximums
• Short Term Disability – up to 26 weeks – Company paid
• Long Term Disability – 60% of pay – Company paid. Ability to “buy-up” to 66 2/3% of pay.
• Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Paid Parental Leave
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays. Salaried exempt positions are provided vacation under a permissive time away policy

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.