Accounts Payable Specialist (9755)

LSF Head Start; Tampa (FL); Sur place; USD 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Medical, Dental and Vision

Telehealth

Employee Assistance Program (EAP)

Employer paid life insurance

13 paid holidays + 1 floating holiday

403(b) Retirement plan with employer/3

Résumé du poste

Lutheran Services Florida (LSF) seeks an Accounts Payable Specialist to ensure accurate, timely processing of vendor invoices, expenses, and payments while maintaining complete records. The role demands meticulous attention to GL coding and PO matching, with strong organizational skills and discretion in handling confidential information.

Join a dedicated team serving Florida communities; you will interact with multiple departments, assist during audits, help implement process improvements, and

Qualifications

• High school diploma or GED required. Basic accounting courses preferred.
• Minimum 2 years Accounts Payable experience.
• Experience with PO system.

Responsabilités

• Process invoice payments in a timely fashion.
• Apply invoices to POs and verify line items match.
• Enter invoices without a PO with proper approval workflow.
• Date stamp and sort incoming mail; scan invoices for coding.
• Answer vendor, peer, management, and internal/external inquiries promptly.
• Collaborate with internal departments to resolve discrepancies or obtain missing information.
• Provide support during audits with requested documentation and explanations.
• Maintain well-organized AP records and documentation for easy retrieval.

Connaissances

Accurate 10 key by touch

80 WPM typing

Debits and credits knowledge

Microsoft Office

Excel

General ledger software

Team collaboration

Discretion with confidential info

Time management

Adaptability

Formation

High school diploma or GED

Basic accounting courses preferred

Outils

PO system

Procurement Software

Description du poste

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is seeking a talented Accounts Payable Specialist who wants to make an impact in the lives of others.

Purpose and Impact:

The Accounts Payable Specialist responsible for the accurate and timely processing of vendor invoices, expenses, and payments while maintaining thorough records.

Essential Functions:

• Ensure all invoices submitted for entry into the Procurement Software have proper back-up documentation and accurate GL coding.
• Apply invoices to Purchase Orders (PO) in the Procurement Software verifying the line items on the invoice match the line items on the PO.
• Enter invoices without a PO in the Procurement Software ensuring correct workflow for proper approval is selected.
• Date stamp and sort incoming mail to distribute to other departments or individuals. Scan all accounts payable invoices received in the mail to the appropriate AP folder for coding.
• Process all vendor payments for mailing ensuring any special instructions are followed.
• Answer all vendor, peer, management, and internal/external customer inquiries in a timely manner.
• Collaborate with internal departments to resolve discrepancies or obtain missing information related to invoices.
• Provide support during audit processes by promptly providing requested documentation and explanations as needed.
• Maintain well-organized accounts payable records and documentation for easy retrieval and reference.

Other Functions:

• Assist as needed with special projects as assigned.
• Aid team members during periods of varying workloads.
• Assist with maintaining electronic and paper files of paid invoices and check copies
• Contribute to process improvement initiatives aimed at enhancing the efficiency and effectiveness of the accounts payable process.
• Other duties as assigned to include but not limited to vendor invoice imports and completing deposits using the remote banking software.

Physical Requirements:

Able to sit for long periods at a time at the computer; ability to utilize the telephone.

Education:

High school diploma or GED required. Basic accounting courses preferred.

Experience:

• Minimum 2 years Accounts Payable experience.
• Experience with PO system.

Skills:

• Accurate 10 key by touch. Minimum 80 WPM keying capability.
• Basic knowledge of debits, credits as well as knowledge of relationships between accounts.
• Proficient computer skills with Microsoft Office, Excel, and general ledger software package.
• Ability to work well with others is imperative.
• Discretion in handling what may be sensitive and/or confidential information is required.
• Ability to work well with limited supervision.
• Ability to multi-task in a high paced environment.
• Open to change and willing to learn new skills.

Other:

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Principal Accountabilities:

• Reports to Accounts Payable Manager.
• Process invoice payments in a timely fashion.
• Adherence to agency policies and management practices.
• Team player with co-workers and program staff.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.

Amazing benefits package including:

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
  • Note: Head Start employees paid time off and holiday schedule may differ
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement

LSF is proud to be an equal opportunity employer.

Lutheran Services Florida is mandated to perform background screenings for employment in accordance with the Florida Care Provider Background Screening Clearinghouse as outlined in Section 435.12, Florida Statutes. Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. For more information on background screening requirements please visit: https://info.flclearinghouse.com

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.