Accounts Payable Specialist 1

Jewish Family Service of Colorado; Boulder (CO); Hybrid; USD 36,000 - 40,000; Full time

Job summary

Jewish Family Service of Colorado is seeking an Accounts Payable Specialist to handle AP invoices, vendor payments, and related clerical duties in the accounting department. The role includes verifying codes, entering data, reconciling GL accounts, and assisting with month-end close in a 37.5-hour work week.

The position offers in-office work with the possibility of a hybrid schedule. Prior experience with accounting software and GAAP knowledge is preferred; strong attention to detail and

Qualifications

• Preferred 1–3 years of related education or experience.
• Basic knowledge of GAAP and AP best practices.
• Excellent attention to detail and accuracy.
• Strong client service and ability to meet deadlines.

Responsibilities

• Obtains approvals for accounts payable invoices and verifies paperwork.
• Verifies coding aligns with expense and department and enters into accounting software.
• Prints, scans, and coordinates mailing of checks to vendors; responds to AP inquiries.
• Maintains AP vendor files and electronic records in the accounting system.
• Ensures W9 forms are obtained for applicable 1099 vendors.
• Reconciles GL accounts as assigned.
• Completes month-end closing activities within timeframes.
• Performs data entry including journal entries and ACH payments.
• Provides vendors with sales tax exemption documentation; corrects billing errors.
• Coordinates grant-funded invoice remittances and files supporting docs.

Skills

Attention to detail

Customer service

Deadline-driven

Education

1–3 years related education/experience

Tools

Excel

Word

Accounting software

Job description

Job Type

Full-time

Description

Salary: $26.00 - $29.00 per hour

JFS is searching for an Accounts Payable Specialist to include the responsibility of accounts payable and general clerical assistance in the accounting department, compiling amounts owed by the agency to vendors and individuals, and inputting the figures into the accounting system. This is a full-time position at 37.5 hours per week.

Essential Functions*

• Obtains appropriate approvals for accounts payable invoices. Verifies documentation and accuracy of paperwork.
• Verifies coding provided is in alignment with expense and department being charged for accounts payable invoices and enters them into accounting software.
• Prints, scans, and coordinates mailing of checks to vendors and responds to internal and external requests for AP-related information.
• Maintains accounts payable vendor files, including all electronic records and vendor records in the accounting software system.
• Assures that W9 forms are obtained for applicable 1099 vendors.
• Reconciles GL accounts as assigned.
• Assures that assigned month-end closing activities are completed within the timeframes set.
• Completes data entry functions as assigned, including, but not limited to, journal entries and ACH payments.
• Assures that vendors are provided with JFS sales tax exemption documentation and resolves erroneous billing of sales taxes charged to invoices.
• Coordinates remittance for grant-funded invoices as requested by individual departments, including saving documentation to specified grant folders and emailing payment copies as requested.
• Responsible for processing paper mail in the accounts payable inbox & distributing accounting paper mail to appropriate personnel.
• Maintains a schedule of recurring AP invoices and ensures that payments are made within the due dates.
• Other duties as assigned.

Requirements

Qualifications

Education/Experience

• Preferred one to three years of relevant education or experience.

Other

• Ability to provide good client and customer service. This job requires being pleasant with others on the job and displaying a cooperative attitude while being careful about detail and thorough in completing work tasks.
• Ability to meet deadlines.
• Basic knowledge of Excel and Word. Experience with computerized accounting software.
• Basic knowledge of GAAP and AP best practices.

Certification/Licensing

• None.

Supervisory Responsibilities

• None.

Work Environment

• In-Office (Hybrid possible) Position: Work is primarily performed in our office at 3201 South Tamarac Dr., Denver 80231. Position may be eligible for a hybrid schedule with a combination of remote and in-office work. Work hours are generally during regular business hours, with occasional flexibility required to support agency needs.

Essential physical requirements

• Frequently sitting and typing. While performing the duties of this job, the employee is regularly required to communicate and use standard office equipment.

Physical effort/lifting

• The employee may occasionally be required to lift up to 10 pounds.

*If requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

JFS EEO Statement

JFS is dedicated to the principles of equal employment opportunity in any term, condition, or privilege of employment. JFS does not discriminate against applicants or employees based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military status, or any other status protected by federal, state, or local law.

COVID-19 Vaccination Requirement

Jewish Family Service of Colorado serves vulnerable populations. To help protect the health and safety of our clients, employees, volunteers, and community, completion of the primary COVID-19 vaccination series is required prior to the start of employment.

Agency Overview

JFS is a nonprofit human services organization that serves anyone in need, regardless of their circumstances or religious beliefs. We believe in a shared responsibility to support impactful changes throughout our community. Founded 154 years ago, we offer more than 30 programs and services, including food security, housing stability, mental health counseling, aging care, employment support, disability services, and farming. JFS takes a holistic approach, assessing the various needs of the individual or family and providing the appropriate services, all from one organization. We continuously evaluate the evolving challenges of our community and adapt or develop programs that respond to the resulting needs.

JFS offers competitive pay and benefits, including medical, dental, vision, health savings account, flexible spending account, Legal/ID Theft, supplemental insurances, agency-paid Life/LTD, Employee Assistance Programs, 401(k), 15 paid holidays, 8 hours of volunteer hours to use in different programs at JFS, and a generous leave program.

Salary Description

$26.00 - $29.00