Accounts Payable Specialist

Headlands Research Scottsdale!; United States; Remote; USD 60,000 - 65,000; Full time

Job summary

A prominent clinical research organization is seeking an Accounts Payable Specialist to join their centralized team in a remote role. The position supports multiple subsidiaries, requiring independence, communication skills, and a strong commitment to accuracy. Benefits include competitive pay, health insurance, and a supportive mission-driven culture focused on advancing medical treatments.

Benefits

401(k) plan with company match

Paid time off (PTO) and company holidays

Annual performance incentives

Medical, dental, and vision insurance

Qualifications

• 4+ years of accounts payable experience required.
• Strong Excel skills and attention to detail.
• Experience using NetSuite and Emburse preferred.

Responsibilities

• Vendor invoices coding and entering bills into NetSuite.
• Prepare ACH/Wire payments to vendors and manage AP email inboxes.
• Reconcile vendor statements and support miscellaneous reporting.

Skills

Attention to detail

Communication

Interpersonal skills

Customer service orientation

Time management

Tools

NetSuite

Emburse

Excel

Job description

Overview

Accounts Payable (AP) Specialist

Location: Remote, US | Site Name: Corporate | Full-Time| Clinical Research

Headlands Research is seeking an experienced Accounts Payable Specialist to join our dynamic, centralized AP team. This remote role supports multiple subsidiaries and reports directly to the Director of Accounting.

The ideal candidate is highly accurate, self-motivated, and able to work independently with minimal supervision. We’re looking for someone who is organized, solutions-oriented, and possesses strong time management and communication skills. This position involves regular interaction across all levels of the organization.

Type: Regular Full-time EmployeeSchedule: Mondays through Fridays, 8:00am - 5:00pmPay Range: $60-65,000/yr *Dependent upon relevant experience, certification, and/or education.Location: Remote within the USReports to: Director of AccountingBenefits: Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.

Responsibilities

• Vendor invoices coding and enter bills into NetSuite
• Prepare ACH/Wire payments to vendors and make payments via vendor online portals
• Reconcile vendor statements
• Manage multiple AP email inboxes
• Process and track employee expense reports in Emburse
• Emburse user management
• Collaborate with site management on invoice and expense approvals
• Credit card coding and reconciliations
• Support miscellaneous reporting for the department
• Assist management with all vendor reporting, vendor management, and maintain vendor accounts
• Obtain vendor W9 and vendor payment information, set up/manage vendor portals
• Maintain vendor 1099s
• Track vendor credit requirements
• Develop ad hoc policies for AP-related subjects

Qualifications

• 4+ years of accounts payable experience required
• Strong Excel skills
• 1099 filing experience
• Experience using NetSuite preferred
• Experience using Emburse (formerly known as Certify) a plus
• Experience supporting multiple entities a plus
• Excellent attention to detail and accuracy
• Ability to prioritize tasks and work effectively
• Strong communication and interpersonal skills
• Customer service oriented, team player

What We Offer

• Competitive pay + annual performance incentives
• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and company holidays
• A mission-driven culture focused on advancing medicine and improving patient outcomes

Why Join Us?

You’ll be part of a growing, mission-driven organization that values its people. At our core, we’re committed to bringing innovative medical treatments to patients faster—while creating an environment where employees thrive. If you’re passionate about clinical research and ready to make a difference, we’d love to hear from you.