Accounts Payable Specialist

Universal Avionics; Tucson, Northern (AZ, KY); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with safe harbor match within 0

Every other Friday off

Vacation, sick time, and paid holidays

Wellness program

Job summary

Universal Avionics in Tucson, AZ is seeking an Accounts Payable Specialist to join our finance team in a mid-size manufacturing environment. You will manage vendor invoices, verify entries, and coordinate payments while maintaining accurate AP records and resolving discrepancies to keep transactions moving.

The role emphasizes attention to detail, strong Excel skills, and collaboration with Purchasing and Material Handling.

Qualifications

• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to organize priorities and manage multiple responsibilities.
• Strong communication and customer-service skills with vendors and internal teams.

Responsibilities

• Manage vendor invoices from receipt through verification, approval, and entry into our ERP system.
• Coordinate weekly vendor payment activities and credit card payments.
• Help maintain accurate vendor information, payment terms, and accounts payable records.
• Serve as a key point of contact for AP-related questions from vendors, employees, and leaders across the organization.
• Build positive vendor relationships while helping resolve payment and invoice issues.
• Research discrepancies involving pricing, quantities, receipts, and vendor documentation.
• Partner with Purchasing and Material Handling to resolve issues efficiently and keep transactions moving.
• Review and reconcile outstanding receipts and other AP-related records.
• Process vendor returns and support related account adjustments.
• Maintain organized, consistent, and accurate financial documentation.

Skills

MS Excel

MS Word

MS PowerPoint

Vendor management

Attention to detail

Analytical skills

Communication

Problem solving

Tools

Fourth Shift

Infor LN

UKG

ADP

Job description

Arizona
Tucson Corporate Office
3260 E Universal Way
Tucson, AZ 85756, USA

Arizona
Tucson Corporate Office
3260 E Universal Way
Tucson, AZ 85756, USA

🔷 Tucson, AZ (Onsite) | Aerospace & Avionics
🔷 9/80 Schedule Available – Every Other Friday Off

Bring Accuracy, Organization, and Great Service to a Team That Keeps the Business Moving

Great accounting teams do more than process transactions—they create the accuracy, trust, and financial discipline that keep an organization running smoothly.

At Universal Avionics, we’re looking for an Accounts Payable Specialist who enjoys working with details, solving discrepancies, communicating with vendors and internal teams, and making sure things get done right and on time.

Whether you already have accounts payable experience or are looking to build your career in accounting, this is an opportunity to develop valuable experience within a global aerospace organization.

The Opportunity

At Universal Avionics, we develop advanced avionics, enhanced vision systems, and intelligent cockpit technologies that help improve aviation safety and situational awareness worldwide.

Behind that technology is a strong business organization supporting our people, suppliers, and operations. As an Accounts Payable Specialist, you’ll be an important part of our Accounting team, helping manage the day-to-day AP activities of a mid-size manufacturing environment.

You’ll work with vendor invoices and payments, maintain accurate financial records, resolve discrepancies, and serve as an important point of contact for both suppliers and internal stakeholders. You’ll also collaborate with Purchasing and Material Handling, giving you visibility into how accounting connects with the broader manufacturing operation.

What You’ll Do

• Manage vendor invoices from receipt through verification, approval, and entry into our ERP system
• Coordinate weekly vendor payment activities and credit card payments
• Help maintain accurate vendor information, payment terms, and accounts payable records
• Serve as a key point of contact for AP-related questions from vendors, employees, and leaders across the organization
• Build positive vendor relationships while helping resolve payment and invoice issues
• Research discrepancies involving pricing, quantities, receipts, and vendor documentation
• Partner with Purchasing and Material Handling to resolve issues efficiently and keep transactions moving
• Review and reconcile outstanding receipts and other AP-related records
• Process vendor returns and support related account adjustments
• Maintain organized, consistent, and accurate financial documentation

What We’re Looking For

You don’t need to check every box to contribute successfully in this role. We’re looking for someone who brings strong attention to detail, organization, and a willingness to learn.

• Strong numerical, analytical, and problem-solving skills
• Excellent attention to detail and commitment to accuracy
• Ability to organize priorities and manage multiple responsibilities effectively
• Strong communication and customer-service skills when working with both internal teams and external vendors
• Ability to research discrepancies, identify the underlying issue, and work collaboratively toward resolution
• Comfort working with accounting and business systems in a technology-driven environment
• Expert-level MS Excel skills, along with working knowledge of Word and PowerPoint
• Experience with integrated accounting, manufacturing, or ERP systems is valuable
• Experience with Fourth Shift, Infor LN, UKG, or ADP is a plus
• Previous accounts payable or accounting experience is preferred, but not required

No certifications or licenses are required for this position.

Why Employees Love Working Here

• Build valuable accounting experience within an established aerospace organization
• Gain exposure to both finance and manufacturing operations
• Work with internal teams across Accounting, Purchasing, Material Handling, and management
• Develop experience with ERP and integrated business systems
• Join a collaborative environment where accuracy, dependability, and initiative are valued
• Take ownership of meaningful work that directly supports our suppliers and business operations
• Enjoy a schedule designed to support work-life balance, including every other Friday off

What Success Looks Like

• Vendor invoices and payments are processed accurately and on time
• AP records remain organized, complete, and reliable
• Vendor questions and discrepancies are handled professionally and efficiently
• Issues involving pricing, quantities, approvals, or receipts are proactively researched and resolved
• Internal teams receive responsive and helpful AP support
• Multiple priorities are managed effectively without sacrificing accuracy
• You become a dependable partner to both our suppliers and internal teams

Our Mindset & Core Values

✨ Innovation
We continuously look for better, smarter ways to improve our processes and support the business.

✨ Excellence
We hold ourselves to high standards in accuracy, quality, reliability, and execution.

✨ Resilience
We adapt to changing priorities, work through challenges, and stay focused on delivering results.

✨ “Yes, I Can” Ownership
We value team members who take initiative, follow through on commitments, collaborate with others, and take pride in the quality of their work.

Benefits begin on your first day as a full-time employee.

• Medical, dental, and vision coverage
• 401(k) with safe harbor match within 60 days
• Every other Friday off
• Vacation, sick time, and paid holidays
• Wellness and employee assistance programs
• And more

This role is based onsite in Tucson, Arizona due to the collaborative nature of supporting Accounting, Purchasing, Material Handling, internal stakeholders, and vendor relationships within our manufacturing environment.

Ready to Join Us?

If you’re organized, detail-oriented, enjoy solving problems, and want to build your accounting career in an innovative aerospace organization, we’d love to hear from you.

Join Universal Avionics and help support the financial processes and supplier partnerships that keep our business moving.

Universal Avionics’ products and technology are subject to U.S. export laws and regulations, including ITAR and EAR requirements. Employment eligibility may depend on work authorization and citizenship status in accordance with these regulations.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.