Accounts Payable Specialist

The Arc Ontario; Town of Canandaigua (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Sick time

Career growth

Educational assistance

Employee assistance program

Fitness center access

Pay on demand

Telehealth

Emergency funding

Job summary

The Arc Ontario is seeking an Accounts Payable Specialist to support the Finance Department by managing the agency's accounts payable system, processing disbursements, and maintaining complete documentation. You will handle vendor invoices, resolve discrepancies, track electronic payments, and ensure timely reporting while upholding confidentiality and accuracy.

This full-time role in Canandaigua, NY offers health and retirement benefits, PTO, sick time, educational assistance, and opportunities

Qualifications

• Associates' Degree in Accounting or Business Administration and over one year of accounting and office experience.
• Strengths in organizational skills with attention to detail and multi-tasking.
• Excellent time management skills and the ability to work in a fast-paced environment with weekly, monthly and year end schedules.
• Proficiency in accounting software (GP Dynamics a plus) and Microsoft Office (Excel and Word).

Responsibilities

• On a daily basis, reviews incoming requisitions for appropriate approvals and support, creates vouchers and assigns expense account distribution before providing them to the Financial Analyst for approval.
• Opens bills daily and matches incoming invoices to purchase orders and requisitions.
• Is responsible for complete maintenance of agency accounts payable system.

Skills

Accounts payable

Vendor management

Office administration

Education

Associate's Degree in Accounting or Business Administration

Tools

GP Dynamics

Excel

Word

Job description

Position Overview:

The Accounts Payable Specialist at The Arc Ontario supports the Finance Department by maintaining the agency's accounts payable system and performing a wide range of clerical and bookkeeping duties that require accuracy, confidentiality, and strong organizational skills. This role reviews requisitions, processes disbursements, posts and prints weekly checks, tracks electronic payments, and maintains complete documentation for all payables. The Accounts Payable Specialist also manages vendor invoices, resolves discrepancies, maintains tax data for annual reporting, verifies petty cash, and keeps detailed procedural instructions up to date. The position plays an active role in identifying process improvements and ensuring timely financial reporting that supports agency operations. If you excel at detailed financial work, enjoy maintaining organized systems, and thrive in a fast‑paced environment with weekly and monthly deadlines, this role offers a valuable opportunity to contribute to the efficiency and accuracy of The Arc Ontario's finance team!

Work Location:

Canandaigua, NY

Schedule:

8am-4pm; Monday through Friday

As a full time team member at The Arc Ontario, you will receive...

• Health and retirement benefits
• Paid time off; Over 3 weeks of vacation within your first year!
• Sick Time
• Growth potential/Opportunity for advancement within my agency
• Educational Assistance
• Employee Assistance Program
• Access to a Fitness Center in the Main Facility
• Pay on Demand
• Free Telehealth with EZaccessMD
• Emergency Assistance Funding
• And more

Our Culture

Investing in our staff while thriving in a flexible and fun work environment!

The Arc Ontario Story:

Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community.

Responsibilities

• On a daily basis, reviews incoming requisitions for appropriate approvals and support, creates vouchers and assigns expense account distribution before providing them to the Financial Analyst for approval. Follows accounts payable procedures.
• Opens bills daily and matches incoming invoices to purchase orders and requisitions
• Is responsible for complete maintenance of agency accounts payable system.

Requirements

• Associates' Degree in Accounting or Business Administration and over one year of accounting and office experience or an equivalent amount of education and experience.
• Strengths in organizational skills with attention to detail and multi-tasking
• Excellent time management skills and the ability to work in a fast‑paced environment with strict weekly, monthly and year end schedules.
• Proficiency in computer skills:
  • Experience using Accounting Software - GP Dynamics a plus.
  • Experience with Microsoft Office including Excel (intermediate skills) and Word

The Arc Ontario is an equal opportunity employer and is committed to creating an inclusive and diverse workplace. The Arc Ontario does not discriminate in hiring or employment on the basis of any characteristic protected by local, state, or federal laws.