Accounts Payable Specialist

The IRONMAN Group; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

The IRONMAN Group in Tampa is seeking a highly motivated Accounts Payable Specialist to manage a high-volume flow of supplier bills, credits, and AP exceptions. This role supports accurate coding and timely payments in Tipalti and NetSuite within a fast-paced events environment.

You will review invoices for supplier, date, currency, and tax, perform 2-way and 3-way PO matching, and help close monthly books.

Qualifications

• 4-5 years of bookkeeping or accounts payable experience.
• Experience in high-volume AP environment.
• Knowledge of accounting principles and reconciliations.
• Familiarity with PO-backed invoices and 2/3-way matching.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Review, code, route, and process supplier bills in Tipalti.
• Validate invoice details including supplier, date, currency, amount, and tax.
• Prepare or review accounting coding (GL, department, region, etc.).
• Process PO-backed invoices using 2-way and 3-way matching.
• Resolve duplicates, mismatches, and other AP exceptions.
• Support month-end close and reconciliation.

Skills

Attention to detail

Organizational skills

Communication

High-volume AP experience

Education

Accounting certificate / bookkeeping certificate / associate degree in accounting or finance

Tools

NetSuite

Tipalti

OCR tools

Job description

Brief Description

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit.

Brief Description

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit.

Brief Description

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit.

As part of our team, you’ll join a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated. You’ll help shape experiences that fill hearts, consume minds, and enrich souls. This is more than a job. It’s a chance to be part of a global movement, to lead from the front, and to leave a legacy. Together, we create moments that last a lifetime. The IRONMAN Group is the world's largest operator of mass participation sports, delivering over 200+ events a year across 55+ countries thanks to a passionate global team. For more information, visit www.ironman.com/about-ironman-group.

We are seeking a highly motivated individual for the temporary position of Accounts Payable Specialist reporting to the Senior Manager, Accounts Payable based in our Tampa office.

The Opportunity

The Accounts Payable Specialist processes a high volume of supplier bills, credits, and AP exceptions in Tipalti. This role requires strong attention to detail, basic accounting knowledge, and the ability to support accurate coding, approvals, reporting, month-end close, and NetSuite synchronization.

Key Responsibilities

• Review, code, route, and process supplier bills created in Tipalti.
• Validate invoice details, including supplier, entity, invoice number, date, currency, amount, tax, workflow, coding, and support.
• Prepare or review accounting coding, including GL account, department, region, project, event, intercompany, tax, prepaid, and capital expense classifications.
• Process PO-backed invoices using 2-way and 3-way match principles, including PO, receipt, and documentation review.
• Resolve or escape duplicates, mismatches, missing tax codes, incomplete coding, missing support, payment holds, supplier issues, and other AP exceptions.
• Process supplier credits, standalone bills, self-billing transactions, P-Card paid invoices, intercompany bills, AP/AR offsets, and other approved exceptions.
• Maintain clear records, attach required support, and submit bills for approval only after required review points are complete.
• Support month-end close through AP clean-up, accrual support, prepaid tracking, tax code reviews, and reconciliation support.

Culture

• Contribute to a positive, inclusive, and respectful team environment by demonstrating professionalism, accountability, and collaboration in all interactions.
• Embrace IRONMAN’s BE ICONIC mindset by bringing an athlete-first perspective, taking ownership of work, and showing pride in delivering exceptional experiences.
• Communicate openly and constructively with teammates and cross‑functional partners to support efficient execution and problem solving.
• Demonstrate adaptability and a continuous improvement mindset, learning from each event and contributing ideas to improve processes and experiences.
• Act as a culture carrier onsite and offsite, recognizing that individual behaviors directly shape the athlete, volunteer, and team experience.

Qualifications & Experience

• Accounting certificate, bookkeeping certificate, or associate degree in accounting or finance preferred; equivalent experience considered.
• 4-5 years of bookkeeping, accounts payable, invoice processing, finance operations, or related accounting experience, preferably in a high-volume AP environment.
• Working knowledge of accounting principles, including debits and credits, expense classification, accruals, prepaid expenses, supplier credits, payment timing, and reconciliations.
• Familiarity with PO-backed invoices, 2-way matching, and 3-way matching.
• Strong attention to detail, organization, follow-up, communication, and practical problem‑solving skills.
• Ability to manage a large invoice queue, prioritize urgent items, meet deadlines, and escalation issues with clear facts and supporting documentation.

Systems and Process Knowledge

• Experience with AP, billing, invoice processing, or ERP systems, including NetSuite or similar platforms.
• Familiarity with OCR or automated invoice capture tools and reviewing extracted data for accuracy.
• General understanding of AP processes, purchase orders, approvals, coding, reconciliations, and month‑end support.

Success Measures

• Invoices are processed accurately, timely, and with complete coding, tax, workflow, and support.
• PO match issues, duplicates, payment holds, missing tax codes, and other exceptions are resolved or escalated promptly.
• AP activity supports clean payment runs, accurate reporting, audit readiness, month‑end close, and reliable Tipalti‑to‑NetSuite synchronization.

We are an equal opportunity employer. We consider all qualified applicants without regard to any protected characteristic under applicable law. We also provide reasonable accommodations to qualified individuals with disabilities throughout the hiring process and employment in accordance with applicable law.

The above job description is not intended to be an “all inclusive” list of duties, responsibilities, skill and abilities, required to do the job. Rather, it is intended only to describe the general nature of the job and is a reasonable representation of its activities. Duties and responsibilities may evolve over time.