Accounts Payable Specialist

Mission Critical Solutions; Tampa (FL); On-site; USD 45,000 - 68,000; Full time

Job summary

Mission Critical Solutions is seeking an experienced accounts payable specialist to handle financial, administrative and clerical duties in a fast-paced environment in Tampa, FL. The role emphasizes accuracy, confidentiality and efficient processing of payables and related records.

Ideal candidates will have 4–6 years of hands-on accounting experience, familiarity with Timberline, and the ability to work independently while maintaining flexibility across shifts and client needs.

Qualifications

• 4–6 years hands-on accounting experience.
• Federal/Government accounting experience preferred.
• Strong knowledge of accounts payable processes.
• Proficiency with Timberline and spreadsheet software.

Responsibilities

• Process accounts payable and incoming payments in line with policies.
• Post, classify, compute, and record accounts payable data.
• Prepare bills, invoices and bank deposits.
• Reconcile accounts payable ledgers and resolve discrepancies.
• Follow up on billing issues with clients and vendors.
• Produce regular financial reports detailing payables status.

Skills

Accounts payable

Vendor communication

Attention to detail

Independent worker

Adaptability

Timberline

Education

High school diploma or GED

Accounting coursework or degree preferred

Tools

Timberline

Spreadsheet software

Job description

MCS is seeking a skilled accounts payable specialist to provide financial, administrative and clerical services and to ensure accuracy and efficiency of operations. Performs a variety of accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters.

Responsibilities

• Keep track and process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate swift payment of invoices due to theorganizationby sending bill reminders and contacting clients with outstanding accounts
• Generate financial statements and reports detailing accounts receivable status
• Researches cash receipts, coding and posting of receipts.
• Oversees client trust accounts, accounts receivable write-offs and payment reversals.
• Develops automated spreadsheets.
• Organizes and maintains up to date financial records.
• Provides monthly financial and management reports.
• Maintains telephone and personal contact with attorneys, staff and vendors on receivable matters as directed by manager.
• Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
• Assists in financial management and analysis, as requested.
• Organizes and maintains retention files for required period of time.

Requirements

• High School Diploma or GED equivalent required, college level accounting classes or Accounting Degree preferred.
• Federal/Government Accounting experience preferred
• 4-6 years hands-on Accounting experience.
• Basic computer skills and word processing.
• Some experience with spreadsheets and automated accounting systems
• Ability to work independently, self-starter, energetic
• Flexibility to adapt to all situations and work varied hours.
• Ability to perform at high levels in a fast paced ever-changing work environment
• Timberline Experience Preferred

We are proud to be an equal opportunity employer and encourage minorities, women, protected veterans and disabled individuals to apply. We maintain a drug-free workplace and perform pre-employment substance abuse testing to include background checks.

Fundamental Functions

• Work assignments may vary based on client requirements.
• Work may be performed inside a large facility. An inside environment may be a cubicle (considerations: close quarters, low to moderate noise, bright or dim lighting).
• Work may be performed in the field. Outside work may include various environmental conditions including hot, dusty, cold, wet, icy, or windy climates.

Work Environment

• Regular attendance following an established work schedule is mandatory.
• It is important to be able to work any shift/designated hours required.
• You may be asked to continue performance during inclement weather or other conditions when others are not permitted to work.
• This position may require night and weekend work and could include travel to areas with varying field conditions.

Physical Requirements

• May require climbing ladders, working at heights and in small, confined spaces such as under raised floors, inside closets, and server racks.
• Must possess the capability to sit, stoop, kneel, or crouch for extended durations. Will be required to operate in noisy environments with temperatures higher or lower than standard office conditions. Must be able to lift and move equipment weighing up to 50 pounds.
• Sitting at desk. Phone use and PC/laptop. May require lifting and carrying boxes of supplies or files. Extended periods of sitting while on PC/laptop or phone.

Equipment and Machines

• General office equipment includes but is not limited to PCs/laptops, telephones, copiers, servers, switches, routers, and other computer equipment that supports the network environment.
• General field equipment includes but is not limited to hand tools, power tools, ladders, aerial/motorized lifts, and test equipment.
• This position may require the operation of motor vehicles as an essential job function. Candidates must possess a valid driver's license and a clean driving record. The ability to operate company vehicles safely and responsibly is crucial. Employees may be subject to periodic motor vehicle record checks, and any discrepancies may impact eligibility for the position. MCS of Tampa assumes no liability for accidents, incidents, or violations that may occur while employees are operating motor vehicles for non-work-related purposes. Safety is of utmost importance, and adherence to traffic laws and company policies governing the use of motor vehicles is mandatory.

Travel

• Travel requirements will vary. Not all positions require travel.
• A current passport is required for Overseas travel.

Other Essential Functions

• Employment is contingent upon obtaining and maintaining required certifications or licenses through the duration of the project or contract. Failure to obtain/maintain required certifications will result in disqualification for this position and could result in termination.
• Candidate must exhibit a professional behavior that promotes teamwork, foster cooperation and enhances productivity in the workplace. Must be well organized with the ability to coordinate, prioritize, and execute multiple tasks simultaneously.
• Candidate must have the ability to communicate verbally and in writing to work effectively with various external customers including government, military, and contractor personnel at all levels.
• Candidate must be able to communicate effectively with individuals at all levels of the company.
• For office environments, grooming and dress are typically business casual but are dependent on the client’s standards.
• For field environments, grooming and dress must not pose a safety hazard to yourself or employees working in the same general area. MCS of Tampa employees must adhere to OSHA Standards.
• The position for which you are applying for may require a US government security clearance. This is to advise you, that should you be extended an offer, if you possess a dual citizenship (i.e., citizen of the US and another country), to be granted a clearance you will be required to relinquish your citizenship in the foreign country.
• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. To request reasonable accommodation, you may contact MCS at 813-872-0217.
• MCS maintains a drug-free workplace and performs pre-employment substance abuse testing including background checks.

Mission Critical Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to disability, veteran status, or any other protected class. Learn more about your rights under Federal EEO laws and supplemental language.