Accounts Payable Specialist

The Jewish Federation; St. Louis (MO); On-site; USD 48,000 - 76,000; Full time

Job summary

The Jewish Federation of St. Louis is seeking an Accounts Payable Specialist to manage its grant database and process all accounts payable transactions.

You will ensure timely, accurate payments to vendors and grantees, maintain precise financial records, and provide reporting that supports grant compliance and operational efficiency. Responsibilities include maintaining the grant database, entering and reconciling commitments and payments, preparing regular grant reports, and assisting with

Qualifications

• 2+ years of experience in accounts payable, grant administration, and/or related field.
• Proficiency in Microsoft Excel and financial/accounting software.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle confidential and sensitive information.
• Proficiency with Microsoft Office Suite and CRM systems.

Responsibilities

• Maintain and update the Federation's grant database, ensuring accuracy and completeness of records.
• Enter, track, and reconcile all grant commitments, payments, and reporting requirements.
• Generate regular and ad-hoc grant-related reports for internal and external stakeholders.
• Assist with monitoring grant compliance, deadlines, and required documentation.
• Process vendor invoices, purchase orders, and expense reports in accordance with internal policies.
• Verify accuracy, proper coding, and approval of all payables before processing.
• Issue timely payments by check, ACH, or other approved methods.
• Maintain accurate AP records and reconcile monthly vendor statements.
• Assist with month-end and year-end closing processes, including reconciliations.
• Support annual audit preparation by providing documentation for both grants and accounts payable.
• Coordinate with department staff to ensure accuracy in expense coding and grant allocations.
• Provide excellent customer service to vendors, grantees, and staff regarding payment inquiries.

Skills

Attention to detail

Organizational skills

Confidential information handling

Education

Associate’s degree in Accounting, Finance, Business Administration, or related field; or equivalent work experience

Tools

Microsoft Excel

CRM systems

Financial accounting software

Job description

Position Summary

The Accounts Payable Specialist supports the financial operations of the Jewish Federation of St. Louis by managing the organization’s grant database and processing all accounts payable transactions. This position plays a key role in ensuring timely, accurate payments to vendors and grantees, maintaining precise financial records, and providing reporting that supports both grant compliance and operational efficiency. The ideal candidate will be detail-oriented, highly organized, and comfortable working with financial and database systems.

Key Responsibilities

Grant Database Management

• Maintain and update the Federation’s grant database, ensuring accuracy and completeness of records.
• Enter, track, and reconcile all grant commitments, payments, and reporting requirements.
• Generate regular and ad-hoc grant-related reports for internal and external stakeholders.
• Assist with monitoring grant compliance, deadlines, and required documentation.

Accounts Payable

• Process vendor invoices, purchase orders, and expense reports in accordance with internal policies.
• Verify accuracy, proper coding, and approval of all payables before processing.
• Issue timely payments by check, ACH, or other approved methods.
• Maintain accurate AP records and reconcile monthly vendor statements.

Financial & Administrative Support

• Assist with month-end and year-end closing processes, including reconciliations.
• Support annual audit preparation by providing documentation for both grants and accounts payable.
• Coordinate with department staff to ensure accuracy in expense coding and grant allocations.
• Provide excellent customer service to vendors, grantees, and staff regarding payment inquiries.

Qualifications:

• Associate’s degree in Accounting, Finance, Business Administration, or related field; or equivalent work experience.
• 2+ years of experience in accounts payable, grant administration, and/or related field.
• Proficiency in Microsoft Excel and financial/accounting software.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle confidential and sensitive information.
• Proficiency with Microsoft Office Suite and CRM systems.