Accounts Payable Specialist

Ozarks Technical Community College; Springfield (MO); On-site; USD 42,000 - 46,000; Full time

Job summary

Ozarks Technical Community College is seeking an Accounts Payable Specialist to maintain financial records and process vendor payments. The role focuses on accurate data entry, timely payments, and policy compliance within the Finance department.

The position requires an associate degree in accounting or finance (or five years in AP) and 1–3 years of AP experience. Proficiency in Excel and AP software is essential, with strong attention to detail and communication skills.

Qualifications

• Associate degree in accounting or finance or five years in accounts payable.
• 1–3 years of accounts payable experience required.
• Strong attention to detail for accurate data entry.
• Knowledge of automated accounting systems and government regulations.

Responsibilities

• Process vendor invoices and payments to prevent overpayments and delays.
• Process credit memos and apply credits to vendor activity.
• Pay invoices with AP p-card as requested.
• Process employee reimbursements and weekly check run.
• Maintain organized AP records and file documents.
• Communicate with vendors via phone and email about invoices.
• Resolve PO, invoice, or payment discrepancies.
• Review p-card transactions for policy adherence.
• Scan and link AP documents; maintain auditable records.
• Exhibit reliable attendance and punctuality; comply with policies.
• Perform other duties, participate in functions and committees.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Teamwork

Regulatory knowledge

Automated accounting systems

Data entry

Time management

Problem solving

Education

Associate degree in accounting or finance

Tools

Microsoft Excel

10-key data entry

Accounting software

Colleague

Job description

OTC is dedicated to creating a culture that promotes success and wellbeing for our students and employees. Every department and position throughout the college strives to maintain a student-centered focus to create a culture where our students and employees are welcomed and feel safe at every campus and center. OTC applies that same focus to its hiring practices starting with the application process, the onboarding, and new hire expectations. We are committed to understanding the needs of our students and employees and providing them with an experience that represents the OTC Cares culture.

Ozarks Technical Community College is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Missouri TTY User:711 for Relay Missouri Services.

We appreciate your interest and desire to become a member of the OTC team! If you have any questions about job postings, the application process, or the status of an open position, you may reach out to Human Resources at 417-447-6641 or email [e-mail] directly.

Full-Time Employee Benefits Summary

Job no: 495079
Work type: Springfield Campus
Location: Springfield, MO
Categories: Finance, Full-Time Staff/Administration

JOB TITLE: ACCOUNTS PAYABLE SPECIALIST DEPARTMENT: FINANCE

SALARY RANGE: $42,000 – $46,000 FLSA: NON-EXEMPT

IMMEDIATE SUPERVISOR: Assistant College Director for Finance

SCHEDULE DETAILS: Full-time/12 month position/PEERS

Position Summary

The Accounts Payable Specialist assists in maintaining the financial accounting records of the College system by accurately processing vendor payments and reviewing college-wide p-card transactions for policy compliance.

• Voucher all vendor invoices for purchases and manage outgoing payments to prevent overpayments, duplicate charges and payment delays.
• Process credit memos to ensure credit is received and applied to the vendor activity.
• Pay vendor invoices with Accounts Payable p-card as indicated on the payment request.
• Process employee reimbursements.
• Process the weekly check run and distribute payments in a timely manner.
• Maintain organized accounts payable records and file check copies, payment requests, invoices, and documentation.
• Communicate directly with vendors and respond to phone and email inquiries regarding outstanding invoices.
• Resolve purchase order, invoice, or payment discrepancies.
• Review college-wide p-card transactions to ensure adherence to college policy.
• Scan and link all accounts payable documents.
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned, including attending system functions, serving on committees and attending community events.

Required Knowledge, Skills & Abilities

• Associate degree in accounting or finance from a regionally accredited institution of higher learning, or five years of experience in accounts payable.
• One to three years of experience in accounts payable.
• Strong attention to detail for accurate data entry and ability to resolve missing or duplicate billing issues.
• Understanding of automated accounting systems, and a sound knowledge of relevant federal, state and local government regulations.
• Excellent organizational skills, strong attention to detail, and the ability to work under pressure and meet deadlines.
• Professional verbal and written communication skills.
• Ability to work well with others.
• Proficiency in Microsoft Excel, 10-key data entry, and experience with accounting software.
• Ability to use Microsoft Office Suite.

Preferred Knowledge Skills & Abilities

• Five years of experience in accounts payable.
• Experience with Colleague.
• Experience working within a collegiate setting.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

(The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment:

Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.

Physical:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS "AT-WILL." THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

Advertised: 24 Aug 2026 Central Daylight Time
Applications close: 11 Sep 2026 Central Daylight Time