Accounts Payable Specialist

Manufacturing Inc; Southbridge (MA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Incentive bonus

Job summary

Manufacturing Inc. is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle invoicing and disbursement processes. The role leverages Epicor ERP with exposure to AI-assisted tools to streamline invoice matching, data entry, and reporting.

Candidates should bring strong bookkeeping fundamentals, experience with AP, AR reconciliation, and basic VOE understanding of job costing. This is a fast-paced, high-energy team environment with growth potential.

Qualifications

• Experience with ERP systems for AP and general accounting.
• Familiarity with AI-assisted workflows and OCR.
• Ability to reconcile AP/AR and perform journal entries.
• Experience with job costing and month-end close.

Responsibilities

• Manage full-cycle accounts payable in Epicor, including 3-way matching (PO, receipt, invoice).
• Use AI-driven tools and OCR to capture invoicing data and reduce errors.
• Prepare routine journal entries to balance ledgers and verify vendor activity.
• Coordinate project-based tracking and job costing across departments.
• Reconcile vendor statements and respond to payment inquiries.
• Process weekly check runs, ACH payments, and wire transfers.
• Assist month-end close, including accruals and aging reports.
• Identify opportunities to automate AP processes.

Skills

Attention to detail

Analytical

Adaptable

Tools

Epicor ERP

QuickBooks

AI productivity tools

MS Excel

Job description

Weareseekingadetail-oriented,forward-thinkingaccountingclerktojoinourteamasanaccountspayablespecialist,managingfull-cycleinvoicing,billingadjustments,anddisbursementfunctions.Inthisrole,youwillleverageEpicorERPwithpriorexposuretosystemslikeQuickBooksbeingawelcomeassetalongsidemodernAI-assistedworkflowtoolstostreamlineinvoicematching,automateroutinedataentry,andenhancereportingefficiency.IfyouarecomfortableworkinginERPsystems,possessfoundationalskillsinbookkeepingandbasicaccountsreceivablesreconciliation,andunderstandoperationaltrackingsuchasjobcosting,thispositionisforyou.

CandidateswithenthusiasmforpreparingstandardjournalentriesandadoptingAIproductivitytoolstoworksmarterwillthriveinourcollaborative,high-energyenvironment.

BenefitsandCompensation:

CompetitivePay:$25-$27/hrDOEtostart!IfyouaretransitioningfromanotherHRorofficeCoordinatorrole,weoffergreatstartingratesforourprimaryshifthours.

ComprehensiveBenefits:

Includespremiumhealthinsurance(medical,dental,vision)andeligibilityforanincentiverecognitionbonusprogram.

Responsibilitiesinclude:

• Managefull-cycleaccountspayableprocessingwithinEpicor,including3-waymatching(PO,receipt,invoice),batchentry,andgeneralledgercoding.
• UtilizemodernAI-drivenproductivitytools,opticalcharacterrecognition(OCR),andworkflowautomationtocapturedatafromvendorinvoicing,flaganomalies,andreducemanualentryerrors.
• Supportoverallbookkeepingoperationsasaskilledaccountingclerk,preparingroutinejournalentriestoensuregeneralledgerbalancesmatchvendoractivities.
• Coordinatewithinternalteamsonproject-basedtrackingandjobcostingtoallocatebillingexpensescorrectlyacrossvariousdepartments.
• Assistwithintercompanybalancesandsharedledgeritems,cross-referencingincomingpaymentsagainstaccountsreceivableswherenecessary.
• Reviewvendorinvoices,expensereports,andcheckrequestsforappropriatedocumentation,GLaccounts,andmanagementapprovals.
• Scheduleandprepareweeklycheckruns,ACHpayments,andwiretransfers.
• Reconcilevendorstatementsmonthly,researchdiscrepancies,andresolveoutstandingbalancesorpaymentinquiries.
• Partnerwithprocurement,receiving,andinternaldepartmentleadstoquicklyresolvediscrepanciesandprocessapprovals.
• Assistinmonth-endcloseprocedures,includingpreparingAPaccruals,unvoucheredreceiptsanalysis,andagingreports.
• IdentifyopportunitiestoimplementpromptsandautomatedtoolstoimprovestandardAPoperations.

SkillsandQualifications

• ERPExperience:Direct,hands-onexperienceusingEpicorERPforaccountspayableorgeneralaccountingfunctions;familiarityimporting,exporting,ormigratingdatafromQuickBooksisaplus.
• Tech&Tools:DemonstratedcomfortandworkingknowledgewithpracticalAItoolstooptimizeday-to-dayproductivity,managerecurringinvoicing,andtrackprojectexpensesthroughjobcostingmethods.
• CoreFinancialKnowledge:Provenbackgroundingeneralbookkeepingasanaccountingclerk,includinghands-onexperiencebalancingledgers,bookingstandardjournalentries,andunderstandingtheflowbetweenAPandaccountsreceivables.
• SoftwareProficiency:StrongproficiencyinMicrosoftExcel(VLOOKUP,PivotTables,basicformulas),standardaccountingsuiteslikeQuickBooks,andgeneralOfficetools.
• Analytical&Detail-Oriented:Exceptionalorganizationalskills,highaccuracyindataentry,andstrongproblem-solvingcapabilities.
• AdaptableBackground:PriorexperiencehandlingAPtasks,oratransferablebackgroundfromanHRCoordinator,OfficeCoordinator,orSeniorAdministrativeroleinvolvinginvoicehandling.

What'sInItForYou

• Technology-ForwardEnvironment:Gainhands-onexposuretocutting-edgetools,advancedintegrations,andenterprisesystems.
• CareerGrowth:Ampleopportunitiestoexpandyouraccountingandfinancialoperationsskillset.
• SupportiveCulture:Workwithinacollaborative,fast-pacedteamthatchampionsinnovation,efficiency,andcontinuousimprovement.

WeareanEqualOpportunityEmployer.Allqualifiedapplicantswillreceiveconsiderationforemploymentwithoutregardtorace,color,religion,sex,sexualorientation,genderidentityorexpression,nationalorigin,age,disability,orveteranstatus.