Accounts Payable Specialist

Concordia University Nebraska; Seward (NE); On-site; USD 25,000 - 39,000; Full time

Job summary

Concordia University, Nebraska, seeks an Accounts Payable Specialist to manage invoices, check requests, and the university's purchasing card program. This full-time hourly role includes benefits and requires attention to policy compliance and accurate vendor records.

The position supports timely payments, maintains W-9 data, and reconciles AP ledgers while coordinating with departments and external vendors in a faith-based university environment.

Qualifications

• Two years of college or equivalent in accounting.
• Minimum of two years clerical experience involving accounts payable.
• Proficiency in Microsoft applications, databases, spreadsheets and word processing.

Responsibilities

• Review paper-based expense reimbursements submitted for payment; verify information.
• Review check requests and related documentation for completeness and compliance with policies.
• Match invoices to purchase orders; monitor blanket orders and notify departments of balances.
• Process daily/weekly Miscellaneous Accounts Receivable payments including journal vouchers and deposits.
• Enter new vendor information into the system and maintain W-9 files and vendor tax information.
• Reconcile accounts payable general ledger accounts and assist with payroll back-up as needed.

Skills

Accounts payable

Data entry

Microsoft Office

Vendor management

Education

Two years of college in accounting

Tools

Accounting software

Job description

Concordia University, Nebraska, an institution of The Lutheran Church-Missouri Synod, believes, teaches, and confesses that the Holy Scriptures are the inspired, inerrant, and infallible Word of God. As people called by the Holy Spirit through the Gospel to saving faith in Christ Jesus, the Word of God guides all we do in leading, teaching, and learning. Concordia equips students for lives of learning, service, and leadership in the home, church, and world.

Come and belong…join our team of passionate service leaders!

Concordia University is needing an Accounts Payable Specialist who wants to be a part of this mission. The main campus (and this role) is located in Seward, Nebraska. If you thrive in a Christian atmosphere and community-driven environment, you will enjoy Concordia University's community feel. If you want to learn more about Concordia University, Nebraska, please visit www.cune.edu .

Position Purpose:

The primary function of this position is recording all university invoices and check requests for payment, and management of the university's purchasing card program. This is a full-time hourly position with full-time benefits. Must be at least 19 years of age to apply.

Responsibilities:

• Reviews paper-based expense reimbursements submitted for payment; verifies all information.
• Reviews check requests and other related documentation for completeness and compliance with university financial policies, procedures and contractual requirements.
• Matches invoices to purchase orders. Monitors blanket orders and notifies departments of balances. Performs calculations to determine appropriate payment schedules, amounts and make modifications as necessary. Reviews unpaid purchase orders and follows up to ensure invoices are processed in a timely manner.
• Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of problems and inquiries.
• Processes daily/weekly Miscellaneous Accounts Receivable payments to include the Journal Voucher and bank deposit creation.
• Enter new vendor information into computer and monitors duplicates in the system.
• Maintains W-9 files. Ensures W9/W8 are received and performs TIN matching to verify vendor W9 information prior to payment.
• Reports all payments made to Independent Contractors to the State of Nebraska as new hires.
• Follows up on outstanding checks and voids/reissues checks as needed.
• Serves as a plan administrator for the university's purchasing card program, Wright fuel card program and performs training for all new card holders and is the primary contact for problem resolution and inquiries.
• Reconciles accounts payable related general ledger accounts to ensure balances are correct. Includes following up on employee cash advances and p-card reimbursements to the University.
• Reconciles bank accounts as assigned.
• On an as-needed basis, is responsible for the accurate and timely completion of all payrolls by performing as the back-up to the Payroll Administrator.
• Performs the back-up payroll function on a regular basis to keep up-to-speed on the process and system.
• Performs the payroll function in the absence of the Payroll Administrator.
• Maintains University contract management software, including entry and updating of new and existing contracts.
• Other duties as assigned.

Qualifications:

Education-

• Two years of college or equivalent in formal education in accounting.

Experience-

• Minimum of two years clerical experience involving accounts payable.

Specialized Knowledge-

• Knowledge of standard accounts payable policies, procedures and regulations.
• Proficiency in use of software applications including Microsoft applications, databases, spreadsheets and word processing required.

Special Position Requirements:

• Able to interpret, adapt, and apply guidelines and procedures.
• Able to maintain confidentiality of records and information.
• Understanding of customer service principles and generational service needs.
• Able to communicate professionally with a diverse constituency both on and off campus.
• Committed to an environment of encouragement, teamwork, and excellence within a Christian University.
• Demonstrate character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality.
• Able to work within a culture of teamwork with emotional stability and positive words/actions.
• Be professional and courteous in dealing with students, families, faculty and staff, and the general public.
• Values and beliefs aligned with The Lutheran Church-Missouri Synod.
• Must follow security policies that correspond to the level of sensitivity of the data they handle.
• Should promptly report any security concerns or incidents to designated personnel.
• Maintain security and patching of personal devices connected to the institutional email.
• Maintain high standards for institutional, staff, faculty, employee, and financial data used for business operations.