Accounts Payable Specialist

Infinium Spirits, Inc.

San Diego (CA)

Presencial

USD 85.014.000 - 96.851.000

Jornada completa

Hace 8 días

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Ventajas ofrecidas por este puesto de trabajo

401k plan (100% vesting)

Health/Dental/Vision plans

Company-paid life insurance

Wellbeing stipend

Paid time off & holidays

Training and development opportunities

Descripción de la vacante

Infinium Spirits, Inc. is seeking an Accounts Payable Specialist to join our team in a fast-growing beverage company.

The role focuses on day-to-day AP activities, including invoicing, vendor management, and month-end close support, reporting to the Accounting Manager. The ideal candidate will have 2+ years of AP or general accounting experience, strong Excel skills, and familiarity with ERP systems such as Microsoft Dynamics, Continia, and Concur.

Formación

2+ years of high-volume Accounts Payable or general accounting experience.
Experience working in ERP systems (e.g., Microsoft Dynamics, Continia, Concur).
Proficient in advanced Excel functions including Pivot, VLOOKUP, HLOOKUP and IF formulas.
Demonstrates accuracy, detail-orientation, and ability to manage multiple tasks and deadlines.

Responsabilidades

Analyze, code, and process a high volume of PO and non-PO invoices with proper documentation.
Collaborate across departments for AP follow-up, coding, and vendor setups.
Perform 3-way matching and validate sales/use tax amounts where applicable.
Maintain vendor templates and verify ACH/remittance details.
Prepare and distribute remittance advices weekly to vendors.
Reconcile vendor accounts and resolve discrepancies.
Handle customer billbacks and related inquiries; assist month-end closing for AP.
Support internal audits and ad hoc accounting projects.

Conocimientos

Accounts Payable

ERP systems

Microsoft Excel

Pivot tables

VLOOKUP

HLOOKUP

IF-THEN formulas

Communication skills

Attention to detail

Educación

Bachelor's degree

Herramientas

Microsoft Dynamics 365 Business Central

Continia

Concur

Descripción del empleo

Founded in 2005, we are a family-owned spirits company with an entrepreneurial edge, blending tradition with the drive to build the next generation of iconic brands. At Infinium Spirits, we live our values of integrity, ownership, unity, curiosity and gratitude. We hold each other accountable for our results and believe that the company’s success is based on the whole collective of team members, not individual contributors. There is no room for egos. We are building a team of thought-leaders across the entire company with expertise in sales, marketing, supply chain, business analytics and finance to fuel a diverse and distinctive portfolio of award-winning brands such as Templeton Rye, Tears of Llorona, Howler Head, Zaya Rum, Seagram’s Vodka, and Corralejo Tequila, just to name a few. In addition to our core powerhouse brands, we continue to seek new opportunities in the beverage category to innovate and meet regional needs.

COME WORK WITH US

At Infinium Spirits, success doesn’t happen between the hours of 9 to 5. We are building a team of hard-working, ambitious professionals who are ready to roll up their sleeves, put in the long hours, and create real impact in the marketplace. We want out-of-the-box thinkers who bring new ways to solve problems to the table, if you excel at escape rooms, are energized by logic problems and believe that anything is possible, you have the ingredients we are seeking on our team.

We hire people, NOT resumes. If you think you are right for the role,

Diversity, Equity & Inclusion:

We are committed to creating an inclusive and fair workplace that values diversity. We know that when people feel a sense of belonging, they are more creative, innovative, and successful. We welcome the unique contributions you bring in terms of background, education, opinions, culture, and identity.

ABOUT THE JOB

Infinium Spirits is a dynamic and fast-growing organization seeking an Accounts Payable (AP) Specialist to join our team! This position is responsible for performing the day-to-day accounting activities relating to the company’s accounts payable, invoicing and chargeback processes and will report to the Accounting Manager.

ESSENTIAL FUNCTIONS/THE DAY-TO-DAY

Analyze, code, and process a high volume of purchase order (PO) and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval.
Work cross-functionally with various departments and other team members for accounts payable follow up, document clarification, coding, and new vendor setups.
Conduct 3-way matching.
Confirm invoices have proper sales & use tax amount, if applicable.
Maintain vendor templates in Continia.
Verify vendor ACH information and revise remittance information, as needed.
Prepare remittance advice for payments and refunds and distribute them to vendors via email on a weekly basis.
Request vendor statements monthly via email and reconcile vendor accounts to vendor records. Research, communicate, and resolve discrepancies as needed.
Pull customer billbacks from various portals and distributes to sales managers for approval.
Manage invoices mailbox to ensure proper distribution and response for billbacks and ensure prompt and accurate responses to customer queries.
Prepare and process customer chargebacks.
Request monthly customer billback statements and reconcile accounts.
Contribute to the development of processes and procedures of the accounts payable function.
Support the accounting team, interim and year-end audit requests, special projects, and ad hoc requests.
Assist in month-end closing activities related to accounts payable.

*This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be an Accounts Payable Specialist. To be seriously considered for the role here is what you’ll bring:

Education/Licenses/Certification:

Preferred
Bachelor’s degree or an equivalent combination of education and experience

Experience:

Required
2+ years of high-volume Accounts Payable or general accounting experience
Experience working in ERP system(s)
Preferred
Experience in Microsoft Business Central
Experience in Continia
Experience in Concur
Advanced Microsoft Excel skills, including the creation and manipulation of Pivot tables, V-/H-LOOKUP, and IF-THEN formula.
Exceptionally thorough and detail-oriented in executing tasks and responsibilities.
Efficiently manage multiple tasks, prioritize work, and meet deadlines.
Strong work ethic, adapting to challenges and consistently delivering optimal results.
Ability to work independently and collaboratively with all levels of employees and management.
Strong communication skills, both oral and written.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Physical Requirements:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards, as well as sit for long periods of time

Our cash compensation amount for this role is targeted at $29.65/hour - $33.80/hour. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

Here are some of our favorite Perks and Benefits:

At Infinium Spirits, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive total cash compensation, medical/dental/vision plans, we’ll also provide you with: