Accounts Payable Manager (Finance and Accounting)

Infleqtion, Inc.; Louisville (KY); Vor Ort; USD 100.000 - 120.000; Vollzeit

Benefits dieser Stelle

Medical, dental, vision coverage

Employer-funded HSA

Unlimited PTO

401(k) match

Life and AD&D Insurance

FSA

Paid FMLA / parental leave

Employee Assistance Program

Student Loan Repayment

Equity Program

Zusammenfassung

Infleqtion, Inc. in Louisville, KY is seeking an experienced Accounts Payable Manager to own and transform our AP function. You will lead end-to-end AP processes, implement scalable controls, and drive timely closings in a growing, public-company environment.

You will partner with Accounting, Procurement and Finance, oversee AP automation, vendor master controls, 1099 and tax processes, and develop KPIs to improve cycle times while building a capable AP team.

Qualifikationen

• 5+ years of progressive accounts payable or accounting operations experience.
• 2+ years in a people leadership role.
• Experience stabilizing or redesigning AP processes in growth environments.
• Experience evaluating and implementing AP automation or procure-to-pay software.
• Strong knowledge of AP accounting, three-way match, accruals, and month-end close.
• Experience with NetSuite or similar ERP systems.
• Analytical mindset with ability to drive root-cause resolution.
• Ability to manage competing priorities and communicate clearly.

Aufgaben

• Own end-to-end accounts payable process: invoicing, coding, approvals, vendor setup, payments, and AP reporting.
• Establish AP operating cadence and accountability for timely processing and issue resolution.
• Lead implementation of AP automation integrated with NetSuite for scalable procure‑to‑pay.
• Design and document standardized AP workflows, policies, and service-level expectations.
• Strengthen controls: segregation of duties, vendor master controls, and audit support.
• Manage monthly AP close, accruals, aging, vendor reconciliations, and PO review.
• Ensure invoices and payments are recorded in the correct accounting period.
• Collaborate with Procurement to improve PO compliance and reduce nonstandard purchasing.
• Oversee vendor tax information, 1099 process, and use-tax support.
• Coordinate with auditors to provide AP support and KPIs on processing times.
• Build and coach an AP team delivering high-quality, timely service.

Kenntnisse

Accounts payable experience

Leadership

Process improvement

Data analysis

Cross-functional collaboration

Prioritization

Attention to detail

Ausbildung

Bachelor’s degree in Accounting, Finance, or related field

Tools

NetSuite

Excel

Jobbeschreibung

Accounts Payable Manager

About Infleqtion

Infleqtion is a global quantum technology company solving the world’s most challenging problems. The company harnesses quantum mechanics to build and integrate quantum computers, sensors, and networks. From fundamental physics to leading-edge commercial products, Infleqtion enables "quantum everywhere" through our ecosystem of devices and platforms. Our mission is to commercialize atom-based quantum products that provide orders‑of‑magnitude improvements in performance and computing applications.

Infleqtion is poised for significant growth after completing our transition to a publicly traded company (NYSE ticker symbol “INFQ”). We are seeking a dedicated and detail‑oriented Accounts Payable Manager to join our accounting team. This individual will play a key role in strengthening accounting operations and supporting our transformation into a world‑class public company.

The Role

Infleqtion is seeking an experienced, hands‑on Accounts Payable Manager to own and transform our AP function. You will bring order to a growing, complex environment; strengthen controls; and implement a scalable AP automation solution.

The successful candidate is comfortable getting into the detail, setting clear expectations, following through on open items, and building processes that enable a timely and accurate close. You will partner closely with Accounting, Procurement, Finance, and business stakeholders across the organization.

What You’ll Do

• Own the end‑to‑end accounts payable process, including invoice intake, coding, approvals, vendor setup and maintenance, payment processing, employee expense‑related payables, and AP reporting.
• Establish a clear AP operating cadence and drive accountability for timely invoice submission, coding, approvals, issue resolution, and payment execution.
• Lead implementation of an AP automation platform that integrates effectively with NetSuite and supports a scalable procure‑to‑pay process.
• Design and document standardized AP workflows, policies, desk procedures, and service‑level expectations.
• Strengthen AP controls, including segregation of duties, approval workflows, vendor master controls, duplicate‑payment review, payment authorization, and retention of audit support.
• Manage the monthly AP close process, including accruals, AP aging review, vendor reconciliations, open purchase order review, cutoff procedures, and balance sheet reconciliations.
• Ensure invoices, payments, and supporting documentation are recorded accurately and in the appropriate accounting period.
• Partner with Procurement to improve purchase order compliance and reduce nonstandard purchasing activity.
• Manage the vendor tax‑information process, including collection and validation of Forms W-9 and other required documentation.
• Lead the annual Form 1099 process, including vendor review, data validation, timely filing, and resolution of vendor inquiries.
• Coordinate sales and use‑tax compliance activities, including review of taxable purchases, use‑tax accruals, exemption documentation, and support for filings prepared internally or by external advisors.
• Work with internal and external auditors to provide complete, organized, and timely AP support.
• Develop meaningful KPIs for invoice processing time, aging, exception rates, payment timeliness, and unresolved items; communicate risks and progress to leadership.
• Build, coach, and hold accountable an AP team that delivers responsive service and high‑quality work.

What You’ll Bring

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5+ years of progressive accounts payable or accounting operations experience, including 2+ years leading a team or function.
• Demonstrated experience stabilizing, cleaning up, or redesigning an AP process in a growth‑stage or complex organization.
• Experience evaluating and implementing AP automation or procure‑to‑pay software.
• Strong knowledge of AP accounting, three‑way match, accruals, vendor management, payment controls, and month‑end close.
• Experience with NetSuite or a similar ERP system required.
• Strong Excel skills and an ability to analyze data, identify root causes, and resolve issues rather than simply report them.
• Proven ability to manage competing priorities, communicate directly and constructively, and drive work to completion.
• A practical, detail‑oriented mindset with high standards for documentation, accuracy, and follow‑through.

• Salary Range: per year 100,000 - 120,000
• 100% company‑paid medical, dental, vision, short/long‑term disability
• Employer‑funded Health Savings Account
• Unlimited PTO
• 401(k) match
• Company‑paid Life and AD&D Insurance
• Flexible Savings Account
• Paid FMLA, Maternity/Paternity Leave
• Employee Assistance Program
• Student Loan Repayment
• Equity Program

Notice to Recruitment Agencies:

Infleqtion does not accept unsolicited resumes from agencies. Infleqtion is not responsible for any fees related to unsolicited resumes.