Accounts Payable Specialist

Infinium Spirits, Inc.

San Diego (CA)

On-site

USD 40,000 - 47,000

Full time

3 days ago

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Benefits offered by this job

401k plan

Healthcare and dependent care FSA

Company-paid life insurance

Monthly wellbeing stipend

Paid holidays

Training and development opportunities

Job summary

Infinium Spirits, Inc. is seeking an Accounts Payable Specialist to join our growing team. You will manage day-to-day AP tasks, invoice processing, 3-way matching, and vendor communications to ensure timely payments and accurate records.

You will work under the Accounting Manager, handle remittance, billbacks, and month-end close activities, and collaborate with multiple departments to maintain clean vendor data and efficient processes.

Qualifications

Bachelor’s degree or an equivalent combination of education and experience.
2+ years of high-volume Accounts Payable or general accounting experience.
Experience working in ERP systems.
Experience in Microsoft Dynamics 365 Business Central.
Experience in Continia and Concur.
Advanced Microsoft Excel skills including Pivot tables, VLOOKUP/HLOOKUP, and IF-THEN formulas.

Responsibilities

Analyze, code, and process a high volume of PO and non-PO invoices; ensure proper supporting documentation.
Conduct 3-way matching and verify tax details on invoices.
Maintain vendor templates in Continia and verify ACH information.
Prepare remittance advice and distribute to vendors weekly.
Reconcile vendor accounts and resolve discrepancies.
Pull customer billbacks and distribute for sales approval.
Assist in month-end closing and provide audit support.

Skills

Attention to detail

Communication skills

Analytical mindset

Multi-tasking

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Dynamics 365 BC

Continua

Concur

Excel (Pivot tables, lookups)

Job description

Founded in 2005, we are a family-owned spirits company with an entrepreneurial edge, blending tradition with the drive to build the next generation of iconic brands. At Infinium Spirits, we live our values of integrity, ownership, unity, curiosity and gratitude. We hold each other accountable for our results and believe that the company’s success is based on the whole collective of team members, not individual contributors. There is no room for egos. We are building a team of thought-leaders across the entire company with expertise in sales, marketing, supply chain, business analytics and finance to fuel a diverse and distinctive portfolio of award-winning brands such as Templeton Rye, Tears of Llorona, Howler Head, Zaya Rum, Seagram’s Vodka, and Corralejo Tequila, just to name a few. In addition to our core powerhouse brands, we continue to seek new opportunities in the beverage category to innovate and meet regional needs.

COME WORK WITH US

At Infinium Spirits, success doesn’t happen between the hours of 9 to 5. We are building a team of hard-working, ambitious professionals who are ready to roll up their sleeves, put in the long hours, and create real impact in the marketplace. We want out-of-the-box thinkers who bring new ways to solve problems to the table, if you excel at escape rooms, are energized by logic problems and believe that anything is possible, you have the ingredients we are seeking on our team.

Diversity, Equity & Inclusion:

We are committed to creating an inclusive and fair workplace that values diversity. We know that when people feel a sense of belonging, they are more creative, innovative, and successful. We welcome the unique contributions you bring in terms of background, education, opinions, culture, and identity.

ABOUT THE JOB

Infinium Spirits is a dynamic and fast-growing organization seeking an Accounts Payable (AP) Specialist to join our team! This position is responsible for performing the day-to-day accounting activities relating to the company’s accounts payable, invoicing and chargeback processes and will report to the Accounting Manager.

ESSENTIAL FUNCTIONS/THE DAY-TO-DAY

Analyze, code, and process a high volume of purchase order (PO) and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval.
Work cross-functionally with various departments and other team members for accounts payable follow up, document clarification, coding, and new vendor setups.
Conduct 3-way matching.
Confirm invoices have proper sales & use tax amount, if applicable.
Maintain vendor templates in Continia.
Verify vendor ACH information and revise remittance information, as needed.
Prepare remittance advice for payments and refunds and distribute them to vendors via email on a weekly basis.
Request vendor statements monthly via email and reconcile vendor accounts to vendor records. Research, communicate, and resolve discrepancies as needed.
Pull customer billbacks from various portals and distributes to sales managers for approval.
Manage invoices mailbox to ensure proper distribution and response for billbacks and ensure prompt and accurate responses to customer queries.
Prepare and process customer chargebacks.
Request monthly customer billback statements and reconcile accounts.
Contribute to the development of processes and procedures of the accounts payable function.
Support the accounting team, interim and year-end audit requests, special projects, and ad hoc requests.
Assist in month-end closing activities related to accounts payable.

*This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be an Accounts Payable Specialist. To be seriously considered for the role here is what you’ll bring:

Education/Licenses/Certification:

Preferred
Bachelor’s degree or an equivalent combination of education and experience

Experience:

Required
2+ years of high-volume Accounts Payable or general accounting experience
Experience working in ERP system(s)
Preferred
Experience in Microsoft Business Central
Experience in Continia
Experience in Concur
Advanced Microsoft Excel skills, including the creation and manipulation of Pivot tables, V-/H-LOOKUP, and IF-THEN formula.
Exceptionally thorough and detail-oriented in executing tasks and responsibilities.
Efficiently manage multiple tasks, prioritize work, and meet deadlines.
Strong work ethic, adapting to challenges and consistently delivering optimal results.
Ability to work independently and collaboratively with all levels of employees and management.
Strong communication skills, both oral and written.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Physical Requirements:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards, as well as sit for long periods of time

Our cash compensation amount for this role is targeted at $29.65/hour - $33.80/hour. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

Here are some of our favorite Perks and Benefits:

At Infinium Spirits, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive total cash compensation, medical/dental/vision plans, we’ll also provide you with: