Accounts Payable Specialist

Freixenet Mionetto USA; City of White Plains (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Matching 401(k)

Generous PTO

Short and long-term disability

Job summary

A leading wine and spirits company in White Plains is looking for an AP Specialist. This role will handle chargeback invoices and vendor inquiries while ensuring accuracy across tasks. The ideal candidate will have a BA/BS degree and experience in Accounts Payable. Competitive salary range is $50k-$65k per year with benefits including a matching 401(k) and generous PTO.

Qualifications

• Expertise in SAP or equivalent ERP is a plus.
• Proficiency in Microsoft Excel, Outlook, PowerPoint and Word.
• Knowledge of Concur Invoice or similar electronic invoice management system is a plus.

Responsibilities

• Act as Concur Invoice Administrator ensuring invoices flow through the system properly.
• Manage the Finance email inbox by addressing and submitting all invoices.
• Responsible for the tracking of all Chargeback invoices.
• Maintain high level of communication with stakeholders.
• Provide support during internal and external audits.
• Develop process efficiencies surrounding all AP functions.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Time management

Education

BA/BS degree preferred

2-5 years experience in Accounts Payable

Tools

SAP

Concur Invoice

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

JOB DESCRIPTION

We’re looking for a passionate, growth-oriented team player to join our team! The AP Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations.

The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries.

Freixenet Mionetto USA is an energetic company seeking a passionate individual who will embrace change, find efficiency, and offer enhanced solutions.

RESPONSIBILITIES

• Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for distributor invoices issued to the organization.
• Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails.
• Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner.
• Adhere to month-end close and other internal deadlines.
• Respond to distributor/vendor inquiries and reconcile aging statements; research and correct discrepancies by returning/acknowledging phone calls and e-mails promptly, and providing responses and resolutions swiftly.
• Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors.
• Manage multiple projects simultaneously and deliver timely results to a high standard.
• Maintain files and documentation accurately, in accordance with company policy.
• Provide support/assistance during internal and external audits.
• Develop process efficiencies surrounding all AP functions.
• Perform special tasks and projects as needed.
• Generate reports for use by senior management, ensuring accuracy and timeliness.
• Provide backup and coverage for the wider AP and AR team as needed.

COMPETENCIES

• Passionate, team player, eager to learn and grow.
• Self-motivated, professional and organized.
• Excellent interpersonal and oral/written communication skills.
• Committed to continuous process improvement and open to change.
• Results driven, strong initiative, maintains appropriate sense of urgency.
• Attention to detail/constant desire for accuracy including multiple check points.
• Organizational & time management skills; effective judgment in prioritizing and time allocation.
• Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution.

REQUIRED EDUCATION AND EXPERIENCE

• BA/BS degree preferred, with 2-5 years experience in Accounts Payable/Accounting.
• Expertise in SAP (or equivalent ERP) is a plus.
• Knowledge of Concur Invoice or similar electronic invoice management system is a plus.
• Proficiency in Microsoft Excel, Outlook, PowerPoint and Word.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

PHYSICAL DEMANDS

Requires the ability to sit at a desk for extended periods, working with computers and other office equipment. Ability to lift 40 lbs. as needed.

COMPENSATION & BENEFITS

• Base salary range: $50k-$65k/yr. exact compensation may vary based on skills and experience.
• Matching 401(k)
• Generous PTO (Paid Time Off)
• Short and long-term disability
• Many more...

EEO STATEMENT

Freixenet Mionetto USA is an Equal Employment Opportunity Employer.

Seniority level

Entry level

Employment type

Full-time

Job function

Accounting/Auditing

Industries

Wine & Spirits