Accounts Payable Specialist

Utah Symphony | Utah Opera; Salt Lake City (UT); On-site; USD 26,000 - 37,000; Full time

Job summary

Utah Symphony | Utah Opera seeks an Accounts Payable Specialist to join the Finance and Information Technology team in Salt Lake City. You will handle invoices, payments, vendor relations, and financial recordkeeping with strong attention to detail and deadlines.

The role emphasizes process improvement, compliance with tax documents (W-9, W-8BEN), auditing support, and collaboration across departments. Experience in accounting and familiarity with Great Plains are preferred, with confidentiality

Qualifications

• Two or more years in an accounting environment.
• Associates degree in business-related field preferred.
• Familiarity with Great Plains software preferred.
• Ability to resolve financial or data discrepancies with department managers.
• Strong analytical and organizational skills.
• Ability to meet deadlines and manage time.

Responsibilities

• Prepare, analyze, and input invoices with proper documentation.
• Assemble, check processing, issuing, and mailing of payments.
• Reconcile credit cards and prepare for payment.
• Manage BILL credit card system and train new members.
• Oversee internal Expense Portal system.
• Collect and file tax documents (W-9 and W-8BEN).
• Store and organize historical financial records.
• Assist with annual audits.
• Develop a streamlined accounts payable process.
• Support management through ad hoc data collection, reporting, analysis.

Skills

Accounting experience

Interdepartmental communication

Analytical skills

Organization

Time management

Team collaboration

Customer support

Adaptability

Confidentiality

Education

Associate degree in business/related field

Tools

Great Plains

Job description

The Accounts Payable Specialist is a vital member of Utah Symphony | Utah Opera's (USUO) Finance and Information Technology team.The incumbent for this position is expected to utilize fierce attention to detail, cumulative knowledge, and creative expertise to lead the clear, timely, and effective functioning of payables and internal charge processing.Under the guidance of the Controller, the specialist will provide high levels of service to the entire organization by fostering fiscal responsibility, including meeting deadlines and abiding by clear financial policies.Often acting as the direct point of contact between the organization and vendors, this individual will occasionally serve as a company ambassador in a forward-facing manner.

ESSENTIAL RESPONSIBILITIES INCLUDE:

Accounts Payable

• Prepare, analyze, and input all invoices including verification of proper documentation (third party evidence, GL coding, and department approvals).
• Assemble check processing, issuing, and mailing.
• Reconcile credit cards and prepare for payment.
• Manage BILL credit card system, including training of new organization members.
• Oversee internal Expense Portal system.
• Collect, manage, and file appropriate tax documents (W-9 and W-8Ben).
• Store and organize historical financial records.

Support Accounting Department

• Assist with annual audits.
• Develop a streamlined process for accounts payable.
• Support management through ad hoc data collecting, reporting, analysis.
• Other duties and special project.

REQUIRED EDUCATION/EXPERIENCE/SKILLS:

• Two or more years' experience in an accounting environment and/or an associate degree in a business-related field.
• Working knowledge of Great Plains software, preferred.
• Ability to interact with department managers to resolve financial or data discrepancies.
• Strong analytical, problem-solving skills.
• Excellent organizational skills with the ability to prioritize details and requests.
• Excellent time management skills with a proven ability to meet deadlines.
• Capacity to work both independently and collaboratively with the team and across functions.
• Experience interacting with and providing support for customers.
• Ability to adapt to the needs of the department.
• Ability to keep information confidential.

PHYSICAL REQUIREMENTS:

• Prolonged periods of remaining stationary and working on a computer.

SALARY:

• Pay begins at $23/hour, plus excellent benefits.