Accounts Payable Specialist

OPERA America, Inc.; Salt Lake City (UT); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health coverage

401(k) plan

Paid time off and holidays

Complimentary event tickets

Job summary

Utah Symphony | Utah Opera seeks an Accounts Payable Specialist to join our Finance team in Salt Lake City. You will process invoices, manage payments, and reconcile expenses while ensuring compliance with internal policies.

The role requires 2+ years in accounting or an associate degree, familiarity with Great Plains is a plus, and strong analytical and organizational skills. We offer health benefits, 401(k), and paid time off.

Qualifications

• Two or more years’ experience in an accounting environment.
• Associate degree in a business-related field is preferred.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Ability to interact with department managers to resolve discrepancies.

Responsibilities

• Prepare, analyze, and input invoices with proper documentation.
• Assemble check processing, issuing, and mailing.
• Reconcile credit cards and prepare for payment.
• Oversee internal expense portal system and BILL credit card system training.
• Collect, manage, and file W-9 and W-8Ben documents.
• Assist with annual audits and streamline accounts payable processes.
• Support management through ad hoc data collection and reporting.

Skills

Accounting experience

Analytical skills

Time management

Vendor communication

Organizational skills

Confidentiality

Education

Associate degree in business-related field

Tools

Great Plains

Job description

Network(s): Finance, HR, & Administration

DESCRIPTION

JOB OVERVIEW:

The Accounts Payable Specialist is a vital member of Utah Symphony | Utah Opera’s (USUO) Finance and Information Technology team. The incumbent for this position is expected to utilize fierce attention to detail, cumulative knowledge, and creative expertise to lead the clear, timely, and effective functioning of payables and internal charge processing. Under the guidance of the Controller, the specialist will provide high levels of service to the entire organization by fostering fiscal responsibility, including meeting deadlines and abiding by clear financial policies. Often acting as the direct point of contact between the organization and vendors, this individual will occasionally serve as a company ambassador in a forward-facing manner.

ESSENTIAL RESPONSIBILITIES INCLUDE:

Accounts Payable

Prepare, analyze, and input all invoices including verification of proper documentation (third party evidence, GL coding, and department approvals).

Assemble check processing, issuing, and mailing.

Reconcile credit cards and prepare for payment.

Manage BILL credit card system, including training of new organization members.

Oversee internal Expense Portal system.

Collect, manage, and file appropriate tax documents (W-9 and W-8Ben).

Store and organize historical financial records.

Support Accounting Department

Assist with annual audits.

Develop a streamlined process for accounts payable.

Support management through ad hoc data collecting, reporting, analysis.

Other duties and special projects

REQUIRED EDUCATION/EXPERIENCE/SKILLS:

Two or more years’ experience in an accounting environment and/or an associate degree in a business-related field.

Working knowledge of Great Plains software, preferred.

Ability to interact with department managers to resolve financial or data discrepancies.

Strong analytical, problem-solving skills.

Excellent organizational skills with the ability to prioritize details and requests.

Excellent time management skills with a proven ability to meet deadlines.

Capacity to work both independently and collaboratively with the team and across functions.

Experience interacting with and providing support for customers.

Ability to adapt to the needs of the department.

Ability to keep information confidential.

PHYSICAL REQUIREMENTS:

Prolonged periods of remaining stationary and working on a computer.

SALARY:

Pay begins at $23/hour, plus excellent benefits.

Desired Start Date: December 1, 2026

BENEFITS

Pay Range

$23 - $23 Hourly

Benefits

Full-time staff receive health coverage (USUO pays 100%), 401(k) contribution plan, and paid time-off and holidays.

Free Tickets

Staff receive complimentary and discounted tickets to Utah Symphony and Utah Opera performances.

Work that Matters

Music touches lives for good and enriches our community. Be part of an organization that brings beauty and happiness to the lives of people all over the state.

The staff supports USUO’s mission to connect the community through great live music by doing everything from promotion and fundraising to artistic planning and operations.